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Send to Third Party

Send to Third Party is a feature that allows Gravity Forms submissions to be automatically sent to a Google Sheet.

Why use Send to Third Party?

This feature offers the following benefits:

  • Site administrators do not have to grant Administrator access to employees who only need to view Gravity Forms submissions.
  • Submissions are automatically recorded in a Google Sheet, eliminating the need for manual exports from WordPress.

How it works

The WordPress Support Team will assist you in setting up a Google Spreadsheet that integrates with Gravity Forms:

  1. Google Sheet setup – We’ll create a spreadsheet with specific headers that match your form submissions.
  2. Apps Script configuration – A Google Apps Script will be added to enable data input from Gravity Forms.
  3. Access management – We’ll configure permissions to ensure only authorized individuals can view the spreadsheet.
  4. Feed configuration – Your Gravity Form will be set up to send submission data directly to the Google Sheet.

Limitations

  • Restricted data usage: Send to Third Party is not available for use with private, sensitive, protected, or confidential Gravity Forms data.
  • Google Sheet ownership: The Sheet’s owner can only be changed under specific circumstances.  Changing ownership will break the connection with Gravity Forms and require extensive reconfiguration.
  • Sheet editing restrictions: Users must not modify Google Sheet headers or other required settings, as even minor changes can break the connection. Any such issues require significant troubleshooting by the WordPress Support Team.
  • Gravity Form editing restrictions: Adding new fields to your Gravity Form or modifying existing fields will break access; contact the WordPress Support Team through the Help Desk before you modify your Gravity Form if you’re using Send to Third Party.
  • Maintaining Service and Support Reliability: The WordPress Support Team reserves the right to revoke access to Send to Third Party if a department or area repeatedly breaks the connection between a Gravity Form and a Google Sheet.

Request Send to Third Party

To learn more about Send to Third Party, or request the feature for one or more of your Gravity Forms, contact the Help Desk at (208) 426-4357 or email helpdesk@boisestate.edu.

Contact the Help Desk