Independent Contractor

• The IRS Classification Request form is the first step in working with a non-Boise State employee that will be providing a service to the University.
• Follow the steps on the Inviting Vendors to PaymentWorks job aid to add a new supplier to Bronco Hub. Do not request a Substitute W-9 from the vendor/supplier.
• Payables will notify the requester within five business days whether to proceed as an independent contractor or part time temp employee. PaymentWorks step listed above must be completed first. 
• Non-grant funded IC classifications include the assignment of a Blanket Purchase Agreement (BPA). A BPA is a tool in Bronco Hub used to monitor and track payments outlined in the Contract for Service or Local Engagement Agreement (for speakers and performers).
• Grant funded IC classifications being paid from a grant must follow the OSP procurement process.

Check out Procurement’s Consultants, Speakers and Other Independent Contractors page.

Introduction to Independent Contractors Self-Guided Training.

Inviting Vendors to PaymentWorks (job aid)

Non-Grant Funded IC
Submitting Payment Requisitions for Independent Contractors

Grant funded IC
Creating and Submitting a Standard Requisition

• Contract/Agreement: Contracts for Services and Local Engagement Agreements are pre approved by Office of General Counsel and do not require OGC submission.
  • On the rare occasion a supplier has their own contract, then it must be submitted to OGC prior to work beginning.
• Supplier Invoices: This is optional. If an invoice is provided, please attach.

• IRS Classification Request Form
• Contract for Services (Use this form when contracting with consultants, contractors, special services, etc.)
• Local Engagement Agreement (Use this form when contracting with speakers, artists, and performers, where the event is advertised, or merchandise is being sold.)

Visit the Consultants, Speakers and Other Independent Contractors FAQ page for more information.

• Start early. The IRS Classification Request form must occur prior to the start of service. Payables recommends completing the IRS Classification Request form at least two weeks prior to the start of service.
• Always complete the IRS Classification Request form, even if a supplier was previously approved. This form is required as part of the university auditing documentation.
• If you receive a Blanket Purchase Agreement (BPA), follow the payment instructions included in the Creating and Submitting Independent Contractor Requisitions job aid.
• Attach the related contract and optional invoice in Bronco Hub.

For questions related to the BPA Payment process contact P2P_Payables@boisestate.edu or call (208) 426-3101.

For questions about Standard Requisitions (documentation, policy, requirements, etc.) contact  P2P_Procurement@boisestate.edu or call (208) 426-1283

For questions related to job aids or Bronco Hub functionality questions/concerns, contact the Office of Continuous Improvement at OCI@boisestate.edu.