Create or Locate an Employee ID Campus Solutions

#Locate an Employee ID Section

Step 1: Search/Match

From Campus Solutions, select the link for HR New ID & Student Hire.

From the Navigation area, select the Search/Match link.

Please note: in order for the Search/Match function to be available, you must either be a supervisor or have access in Bronco Hub. If you do not have access, submit an OCI Service Request ticket.

Step 2: Input Search Criteria

Under Search Criteria, leave the Search Type as = and select Person from the drop-down.

Select Search.

Step 3: Select the Search Parameter

Select the PSCS_Traditional search parameter from the list.

Step 4: Input the Search Result Code

Input BSU_EAF in the Search Result Code field.

Step 5: Search by First Name, Last Name and Date of Birth

Navigate to the First Name Search field and input a partial or full first name of the individual you are hiring.

In the Last Name field, input a partial or full last name of the individual you are hiring.

Enter the Date of Birth (DOB) to further narrow down the search results. If you don’t know the DOB, tab through the DOB field (leaving it blank), this step will make the Search button selectable.

Select Search.

Step 6: Save and Retain ID Number

If the individual has previously been or is currently a student or employee at Boise State, you will see the matching data.

• Note: The date of birth and National ID data are partially masked.

Save and retain the employee’s ID number, you will need the information to hire the employee in Bronco Hub.

If the individual has not previously been or is not currently a student or employee at Boise State, proceed to the Steps to Create an Employee ID as part of the Bronco Hub Hiring Process section.

Step 1: Add/Update a Person

From Campus Solutions, select the link for HR New ID & Student Hire.

Select Add/Update a Person link from the navigation area of Campus Solutions (PeopleSoft). Then select the Add button (leave NEW in the ID field).

Step 2: Input Person Information

Under Person Information update the information in the following fields:

• Effective Date: The effective date field defaults to the current date. If you are hiring an employee with an effective date prior to today’s date, update the effective date; NEVER input future-dated effective date.
• First Name: Enter the employee’s legal first name
• Last Name: Enter the employee’s legal last name
• National ID Type: If known, enter the employee’s social security number in the field located underneath National ID.

• Address: If updating the address, select the Edit (Update) Address link. Enter applicable information into the Address fields in the Edit Address window.

After entering the address details, select OK.

After entering required information, select Save.

Step 3: Save and Retain ID Number

Once saved, the ID field will change from NEW to an ID number. Save and retain that ID number, you will need the information to hire the employee in Bronco Hub.