Use the search field below to quickly and easily filter through the list of job aids and resources. Search by a transaction, process or phrases like job aid, tool, document, Smartsheet and video instructions to shrink the list to these specific categories.
Please Note
You must be logged into your Boise State employee email account to access the job aids.
Accessible Web Versions
Bronco Hub Job aids are currently transitioning to accessible WordPress pages. All current job aids are still available on this page, Jobs Aids and Resources. If you want to access the accessible web versions, please see Job Aids and Resources – Web Versions.
Job Aids and Resources
| Topic and Tasks | Additional Details |
|---|---|
Bronco Hub Resources | |
| University Financial Services Mailing List Sign Up | Use this form to sign up for important email alerts from areas within University Financials Services. (Google Form) |
| Procure to Pay Wizard | Use this tool to identify the appropriate procurement and payment process. (Qualtrics) |
| Encumbrance Overview | Overview of encumbrances and guidance on how to research and resolve inaccurate encumbrances. (Google Doc) |
Accounts Receivable | |
| Accounts Receivable Aging Report | Instructions for running an Accounts Receivable Aging Report. (Google Doc) |
| View Balance Details; Funding Source Information;and Transaction Activities for an Accounts Receivable Invoice | Instructions for viewing Accounts Receivable invoice details. (Google Doc) |
| View Account Activity and Transaction Detail for a Customer Account | Instructions for viewing activity and transaction details for Accounts Receivables customers. (Google Doc) |
| View and Print an Accounts Receivable Invoice | Instructions for viewing and printing an Accounts Receivable Invoice. (Google Doc) |
| Accounts Receivable Invoice Payment Report | Instructions to quickly search for Accounts Receivable invoice payment information to see the status and amount of invoices paid. (Google Doc) |
Approval Workflow | |
| Approval Workflow Context | A guide to understanding the Bronco Hub approval workflow. (webpage) |
| Standard Approval Workflow Matrix | Use this matrix to identify current Department approvers. (google sheet) |
| Approval Workflow Maintenance Form | Submit this form to make permanent changes to Department approvers. (Smartsheet) |
| Delegating Bronco Hub Approval Workflow Actions | Instructions to set up approval delegation rules for all transactions in Bronco Hub. (Google Doc) |
| Delegating Approval Workflow | Instructions for setting up approval delegation rules for all transactions in Bronco Hub. (YouTube video tutorial) |
| How to Check the Status of a Transaction in the Approval Workflow | Instructions for viewing approval status for all department transactions in Bronco Hub. (YouTube video tutorial) |
| Diagnose Transaction Routing Issues (YouTube video tutorial) | Instructions for viewing approver details for specific transactions in Bronco Hub. (YouTube video tutorial) |
| Troubleshooting Rejected Bronco Hub Financial Transactions | Follow these instructions to troubleshoot where a financial transaction is located in the Bronco Hub approval workflow. (Google Doc) |
| Approve or Reject a Financial Transaction via Worklist or Notification Bell | Instructions for approving or rejecting submitted Bronco Hub transactions via Bronco Hub. (Google Doc) |
| Approve or Reject a Financial Transaction via Email Notification | Instructions for approving or rejecting submitted Bronco Hub transactions via email notification. (Google Doc) |
| Modify Approval Workflow for Single Financial Transaction | Instructions for delegating approval of a single transaction in Bronco Hub. (Google Doc) |
| Send Comments Back to Approvers | Instructions to send comments back to approvers that have requested information about a submitted Bronco Hub action/transaction. (Google Doc) |
| Smartsheet Approval Actions | Instructions for approving or declining a Smartsheet submission via email notification or the Smartsheet home page. (Google Doc) |
| Tracking Approval Workflow in Bronco Hub | Instructions to track approval status of submitted Bronco Hub using the Transaction Console. (Google Doc) |
Budget Transfers | |
| Submit a Budget Transfer | Instructions for viewing approver details for specific transactions in Bronco Hub. (Google Doc) |
| Budget Transfer Template | Complete and email this template to budgetandplanning@boisestate.edu to request budget transfers. (Excel template) |
| Approve or Reject Budget Transfers | Instructions for approving or rejecting Budget Transfer requests. (Google Doc) |
| Review a Budget Transfer | Instructions for reviewing Budget Transfers on the General Ledger. (Google Doc) |
Cash Advance | |
| Request a Cash Advance | Instructions for submitting a Cash Advance request. (Google Doc) |
Departmental Deposits | |
| Prepare Cash, Coin or Check for Loomis | Instructions for preparing a deposit bag for Loomis pick up (Google Doc) |
| Prepare Cash, Coin, or Check for Student Financial Services | Instructions for preparing a deposit bag for Student Financial Services drop off (Google Doc) |
| Preparing and Cashiering a Departmental Deposit in Transact Campus | Instructions for preparing and cashiering a departmental deposit in Transact Campus. (Google Doc) |
| Transact Campus Departmental Deposit | Instructions for preparing and cashiering a departmental deposit in Transact Campus. (YouTube video tutorial) |
| Prepare Checks for JPMorgan Chase | Instructions for scanning checks to be deposited to JPMorgan Chase (Google Doc) |
Expense Reports | |
| Add or Update Direct Deposit Information for Expense Reports | Instructions for setting up direct deposit information for reimbursements submitted via Bronco Hub. (Google Doc) |
| Submit an Expense Report | Instructions for submitting Expense Reports via Bronco Hub. (Google Doc) |
| Review Expense Report Status | Instructions to check the approval status of submitted Expense Reports. (Google Doc) |
| Withdraw and Edit an Expense Report | Instructions to edit Expense Reports created in Bronco Hub. (Google Doc) |
| Duplicate an Expense Report | Instructions to duplicate Expense Reports created in Bronco Hub. (Google Doc) |
| Delegate Expense Report Submissions | Instructions for adding a delegate to submit Expense Reports on your behalf. (Google Doc) |
Financial Corrections | |
| Correcting Entry Matrix | Use this tool to determine the type of correction to make. (webpage) |
| Submit a Payroll Correcting Entry | Instructions for submitting a Payroll correction. (Google Doc) |
| Payroll Correction Template | Complete and attach this template when submitting a payroll correction request. (Excel template) |
| Payroll Correction Request | Use this form to request payroll corrections. (Smartsheet) |
| Journal Entry Template | Complete and attach the template when submitting a Journal Entry Request. (Excel template) |
| Correcting Entry Request | Use this form to request a single correction for items with transaction numbers (Expense Reports, Invoices, Internal Payments or P-Card Transactions). (Smartsheet) |
| Creating and Submitting a Correcting Entry Request | Instructions for creating and submitting a request for a single correction for items with transaction numbers (Expense Reports, Invoice Payments, Internal Payments or P-Card transactions). (YouTube video tutorial). |
| Creating and Submitting a Multiple Correcting Entry Request | Instructions for creating and submitting a Multiple Correcting Entry Request so you can make corrections to invoices processed through Procurement and Vendor Services. (YouTube video tutorial) |
| Creating and Submitting a Multiple Correcting Entry Request | Instructions for creating and submitting a Multiple Correcting Entry Request so you can make corrections to invoices processed through Procurement and Vendor Services. (Google Doc) |
| Multiple Correction Template | Complete and attach this template when submitting multiple correcting entry request. (Excel template) |
| Multiple Correcting Entry Request | Use this form to request multiple corrections to Expense Reports, Invoices, Internal Payments and P-Card Transactions. (Smartsheet) |
| Submit a Journal Entry | Instructions for requesting surplus transfers and reallocations of LOCAL fund balances and corrections to transactions with no transaction number. (Google Doc) |
| Creating and Submitting a Journal Entry Request | Instructions for requesting surplus transfers and reallocations of LOCAL fund balances and corrections to transactions with no transaction number. (YouTube video tutorial) |
| Journal Entry Request | Use this form to request surplus transfers or reallocations or LOCAL fund balances OR to make corrections to transactions with no transaction number. (Smartsheet) |
Funding Segment String | |
| Funding Segment String Context | A guide to understanding financial transaction coding at Boise State. (Google Doc) |
| Funding Segment Strings (YouTube video tutorial) | A guide to understanding financial transaction coding at Boise State. (YouTube video tutorial) |
| Budget Segment String Context | A guide to understanding budget financial transaction coding at Boise State. (Google Doc) |
| Project [POET] Segment String Context | A guide to understanding sponsored program funding segments. (Google Doc) |
| Hierarchies for Reporting | This tool is a list of segment values and the node to which they roll up in order to use in reporting for more than one funding source. (google sheet) |
| All Segment Values Report | Use this tool to determine the appropriate segment values for coding financial transactions.(excel sheet) |
| Funding Segment Maintenance Request | Use this resource to determine the process steps to add, change, or deactivate a funding source segment. (Google Doc) |
HR Employee Self Service Actions | |
| Employee Self Service Dashboard | The Employee Self Service Dashboard is a one stop shop for employees to view details about their benefit enrollments and job and salary information. (Google Doc) |
| View Payslips | Instructions to view your payslips in Bronco Hub (Google Doc) |
| Add Skills and Qualifications | Instructions to add skills or qualifications to your personal employee repository. Note: Information is not viewed by Human Resources; adding skills and qualifications is optional. (Google Doc) |
| View and Update Personal Contact Information | Instructions to update personal contact information. (Google Doc) |
| View and Update Personal Details | Instructions to update personal details like demographic information. (Google Doc) |
| View or Update Federal and State Income Tax Withholding | Instructions to update your tax withholdings. (Google Doc) |
| View Employment Information | Instructions to view employee, assignment or compensation information via Personal Information in Bronco Hub. (Google Doc) |
| View and Update Family and Emergency Contacts | Instructions to view or update family and emergency contact information. (Google Doc) |
| Add or Update Direct Deposit Payroll Information as a Boise State Employee | Instructions to view, update or add direct deposit payroll information. (Google Doc) |
HR Manager Self Service Actions | |
| Hourly/ Salary/ Fringe Calculator | Use the Hourly/ Salary/ Fringe Calculator to calculate employee hourly rate. Hourly rate is required when submitting a hire or add assignment. (Google Sheet) |
| View and Take Action on Manager Self Service Actions | Instructions to acces, view and take action on an HR Manager Self Service action. (Google Doc) |
| Ad Hoc (Route Task) a Manager Self Service Transaction to Additional Approver | Instructions to add additional individuals (e.g. Principal Investigators) to the approval queue for a Bronco Hub HR action. (Google Doc) |
| Add an Assignment to an Existing Employee | Instructions to add an additional assignment (job) to an existing employee. (Google Doc) |
| Add an Assignment for a Graduate Assistant | Instructions to add an assignment to an existing student employee for a secondary GAship position (Google Doc) |
| Add or Modify an Employee’s Direct Reports | Instructions to add or update an employee’s direct reports. (Google Doc) |
| Change an Employee’s Line Manager | Instructions to change an employee’s line manager. (Google Doc) |
| Salary Change (includes faculty, staff and all student employees) | Instructions to change an employee’s salary. (Google Doc) |
| Demote an Employee | Instructions to demote an employee. (Google Doc) |
| Making Adjustments to Adjunct Appointments | Instructions to determine the appropriate process to follow when making adjustments to a previously processed (approved) adjunct hire. (Google Doc) |
| Hire a Graduate Assistant (Graduate Assistantship) | Instructions to hire a Graduate Assistant. (Google Doc) |
| Hire a Non-Benefit Eligible Employee | Instructions to hire a non benefit eligible and/or temporary employee. (Google Doc) |
| Hire a Student Employee (Non Graduate Assistant) | Instructions to hire a student employee (non Graduate Assistant). Note: Student employees are not hired in Bronco Hub. (Google Doc) |
| Hire or Rehire a Work Study Employee | Instructions to hire a Work Study Employee. Note: Student employees are not hired in Bronco Hub. (Google Doc) |
| Hire an Adjunct | Instructions to hire an Adjunct. (Google Doc) |
| Promote an Employee – Non Competitive Promotion [No Change to PCN] | Instructions to promote an individual for a promotion that does not involve a PCN change. (Google Doc) |
| Rehire a Graduate Assistant (Graduate Assistantship) | Instructions to rehire a Graduate Assistant previously employed at the university. (Google Doc) |
| Rehire a Non-Benefit Eligible Employee | Instructions to rehire a non benefit eligible temporary employee previously employed at the university. (Google Doc) |
| Rehire an Adjunct | Instructions to rehire an Adjunct previously employed at the university. (Google Doc) |
| Submit an Employee Data or Costing Change for a Work Study Employee | Instructions to submit a data or costing change for Work-Study assignments. (Google Doc) |
| Submit an Employee Data Change | Instructions to submit an employee data change: business title change, change in months, change in job end data, change in working hours or reclassification. (Google Doc) |
| Transfer an Employee (with or without pay) | Instructions to submit an employee transfer in Bronco Hub. (Google Doc) |
| Change an Employee’s Physical Work Location | Instructions to update an employee’s physical work location. (Google Doc) |
| View Initiated Tasks via Worklist | Instructions to view previously submitted Bronco Hub actions. (Google Doc) |
HR Perceptive Forms | |
| Add Individual Compensation (ICP)- Perceptive Form | Instructions for adding a one-time or recurring payment to an employee for summer earnings or supplemental pay. (Google Doc) |
| Individual Compensation (ICP) Changes- Perceptive Form | Instructions to to make changes or cancel a previously approved ICP. (Google Doc) |
| Change in Assignment (Hire) – Perceptive Form | Instructions to make changes to a previously submitted hire/rehire request. DO NOT submit this form to change dates for an additional assignment submitted in Bronco Hub. To change hire dates on an additional assignment, email hrprocessors@boisestate.edu. (Google Doc) |
| Employee Separation – Perceptive Form | Instructions to submit an Employee Separation to HR Processors. (Google Doc) |
| Employee Costing Change – Perceptive Form | Instructions to submit the Employee Costing Change Perceptive form to update an employee’s assignment costing in Bronco Hub (HCM). (Google Doc) |
| Change in Contract Working Dates- Perceptive Form | Instructions to update non-standard working days for 9, 10, 11 month benefit eligible employees. (Google Doc) |
Internal Payments | |
| Submit Internal Payments | Instructions for submitting an Internal Payment via Smartsheet. (Google Doc) |
| Internal Payment Template | Complete and attach this template when submitting an Internal Payment request. (Excel template) |
| Internal Payment Request | Use this form to request a payment for goods or services to another Boise State department. (Smartsheet) |
Invoice Payments | |
| Invoice Payment Numbering Convention | A guide for creating an invoice number for Invoice Payments that do not have a pregenerated invoice number. (Google Doc) |
| Invoice Payment Numbering Convention (YouTube video tutorial) | Instructions for creating an invoice number for Invoice Payments that do not have a pre-generated invoice number. (YouTube video tutorial) |
| Submit Invoice Payments – no PO | Instructions for submitting Invoice Payments that are not tied to a Purchase Order (PO). (Google Doc) |
| Submit Invoice Payments – with PO | Instructions for submitting Invoice Payments that has a Purchase Order (PO). (Google Doc) |
| Submit Invoice Payment – Digital Payment | Instructions for submitting Invoice Payments that use a Digital Payment Method for transactions like student per diems that are non-taxable. (Google Doc) |
| Creating and Submitting an Invoice Payment | Instructions for submitting Invoice Payments via Bronco Hub. (YouTube video tutorial) |
| Creating and Submitting an Invoice Payment Using POET | Instructions for submitting project funded Invoice Payments via Bronco Hub. (YouTube video tutorial) |
| Purchase Order Payment Approval | Use this form to provide approval to proceed with payment against a Purchase Order (PO) (Smartsheet) |
| Review Invoice Payment Status | Instructions for checking the approval status of submitted Invoice Payments. (Google Doc) |
| How to Use the Invoice Payment Approval Workflow Dashboard | Instructions for checking the approval status of submitted Invoice Payments. (YouTube video tutorial) |
| Edit a Rejected Invoice Payment | Instructions for editing a rejected Invoice Payment. (Google Doc) |
| Edit a Saved Invoice Payment Not Previously Validated | Instructions for editing an Invoice Payment not validated in Bronco Hub. (Google Doc) |
| Editing a Saved or Submitted Invoice Payment | Instructions for editing an Invoice Payment saved or submitted in Bronco Hub. (YouTube video tutorial) |
| Edit a Previously Validated Invoice Payment | Instructions for editing an Invoice Payment validated in Bronco Hub. (Google Doc) |
| Editing Invoice Lines | Instructions for editing lines on an Invoice Payment. (YouTube video tutorial) |
Marketplace | |
| Creating a 30-Day eMarket Report in Transact | A guide to creating and exporting a report for the last 30 days in your Transact eMarket. (YouTube video tutorial) |
| Running eMarket Reports in Transact | Instructions for running eMarket reports. (Google Doc) |
| Voiding or Refunding a Transaction | Instructions for voiding or refunding a transaction on an eMarket in Transact Campus. (Google Doc) |
| Marketplace All-in-One Form | Use this form to request credit card processing, user access, a new item code or an update to current item codes. (Smartsheet) |
PageUp | |
| Submit Position Budget | Instructions for budgeting a new position, or an existing vacant position that has less than the required minimum budget, prior to submitting a Requisition in Page Up. (Google Doc) |
| Create a Page Up Requisition | Instructions for creating a requisition in PageUp as the Department Recruitment Coordinator (DRC). (Google Doc) |
| Approving or Declining a Page Up Requisition | Instructions for approving or declining a PageUp requisition to hire a new employee. (Google Doc) |
| Reviewing Candidate Reference Checks | Instructions for reviewing returned reference checks via PageUp for candidates being considered for employment. (Google Doc) |
| Create an Interviewing Event | Instructions for creating an Event in the PageUp system that can be used to interview candidates. (Google Doc) |
| Send Invitations for Event | Instructions for sending invitations via PageUp for an Interviewing Event. (Google Doc) |
| Selecting Candidates to be Interviewed | Instructions for moving candidates to the To Be Interviewed status via PageUp in preparation of second EEO report/Pool Certification to be completed. (Google Doc) |
| Create Offer Card | Instructions for creating the offer card via PageUp that will be used to create an offer letter to the final candidate. (Google Doc) |
| Approving or Declining an Offer | Instructions for approving or declining an offer via PageUp to be sent to a new employee. (Google Doc) |
| Change Status to Reference Check and Send Invitations | Instructions for changing the status of the applicant via PageUp to reference check and send out the invitations to the references listed on the application. (Google Doc) |
PaymentWorks | |
| Invite Suppliers to PaymentWorks | Instructions to invite suppliers to PaymentWorks. (Google Doc) |
| PaymentWorks Supplier Invitation | Video instructions to invite suppliers to PaymentWorks. (YouTube video tutorial) |
P-Card | |
| How to Submit and Approve the Smartsheet P-Card Request Form | Instructions for submitting and approving the P-Card request form in Smartsheet. (YouTube video tutorial) |
| P-Card Request Form | Use this form to make a P-Card request for a new card, card maintenance, user agreement, approver agreement, reconciler agreement or authorizer delegation agreement. (Smartsheet) |
| How to Mass Allocate and Sign Off on P-Card Transactions | Instructions for mass allocating and signing off on P-Card transactions via Works. (YouTube video tutorial) |
| How to Review the Works Authorization Log | Instructions for reviewing authorization logs via Works. (YouTube video tutorial) |
| How to Run a Cardholder Statement Report | Instructions for running cardholder statement reports via Works. (YouTube video tutorial) |
Reports and Dashboards – Financial | |
| Active Project List Report | View project statuses, start and end dates, project administrators, award numbers, and department segment. (Google Doc) |
| Account Analysis Report | Retrieve transaction detail by the account segment. (Google Doc) |
| Account Analysis Pivot Instructions | Instructions for using the supplemental Account Analysis Pivot Macro after you’ve generated the Account Analysis Report. (Google Doc) |
| Account Analysis Pivot Macro | This macro should be used with the Account Analysis Report to filter, sort, and view remaining balance. (excel pivot macro tool) |
| Budget Office Account Analysis Pivot Instructions | Follow these instructions when using the Budget Office Account Analysis Pivot Macro. (Google Doc) |
| Budget Office Account Analysis Pivot Macro | This macro should be used with the Budget Office Account Analysis Report to filter, sort, and view remaining balance. (excel pivot macro tool) |
| Detail Transaction Account Analysis Pivot Instructions | Follow these instructions when using the Detail Transaction Account Analysis Pivot Macro. (Google Doc) |
| Detail Transaction Account Analysis Pivot Macro | This macro should be used with the Detail Transaction Account Analysis Report to filter, sort, and view transaction data by funding source. (excel pivot macro tool) |
| Grant Account Analysis Pivot Instructions | Follow these instructions when using a Grant Account Analysis Pivot (Google Doc) |
| Grant Account Analysis Pivot Macro (excel pivot macro tool) | This macro should be used with the Grant Account Analysis Report to filter, sort, and view transaction data by funding source. Budget data may be manually added. (excel pivot macro tool) |
| Appropriated and Local Summary – BvA Dashboard | Monitor combinations of segment values to retrieve summary data by account segment. (Google Doc) |
| Appropriated BvA – BvA Dashboard | Monitor appropriated fund balances and to drill to transaction details. (Google Doc) |
| Local Fund Balance – BvA Dashboard | Monitor local fund balances and to drill to transaction details. (Google Doc) |
| Sponsored Programs BvA | Monitor sponsored program activities at any combination of Awards, Projects, Colleges Departments and/or Principal Investigators. (Google Doc) |
| Review Project Budgets and Expenditures | Reviewing Project funded budgets and expenditures. (Google Doc) |
| Budget Details – Campus Transaction Dashboard | View budget transfer details including journal line, line descriptions, posting, and “created by†for budget transfers that have been submitted and posted to the general ledger.” (Google Doc) |
| Budget Transfers – Campus Transaction Dashboard | View budget transfers that have been submitted and posted to the general ledger. (Google Doc) |
| Deposits – Campus Transaction Dashboard | View deposits that have been submitted and posted to the general ledger. (Google Doc) |
| Expense Reports – Campus Transaction Dashboard | View expense reports, identify status from saved to withdrawn or paid, and additional transaction details. (Google Doc) |
| Journal Entries – Campus Transaction Dashboard | View journal entries, payroll corrections, and interdepartmental charges that have been submitted and posted to the general ledger. (Google Doc) |
| Payables – Campus Transaction Dashboard | View invoiced transactions, identify payment status and transaction details. (Google Doc) |
| Payments – Campus Transaction Dashboard | Verify that a payment has been created and can be used to identify the associated payment number. (Google Doc) |
| Purchase Orders – Campus Transaction Dashboard | View purchase orders, identify status from pending to closed or cancelled, and additional transaction details. (Google Doc) |
| Requisition Lifecycle – Campus Transaction Dashboard | View requisition, purchase order, and invoices to track encumbrance and expense through the lifecycle of a requisition. (Google Doc) |
| Requisitions – Campus Transaction Dashboard | View requisitions, identify status from saved to withdrawn or paid, and additional transaction details. (Google Doc) |
| Remaining Appropriated Budget Report | View the remaining budget of appropriated funding sources. It includes the budget and actual expenses and is a year to date report. (Google Doc) |
| Local Budget Variance Report | View the remaining budget of local funding sources. It includes the budget and actual expenses and is a year to date report. (Google Doc) |
| Supplier Search | View active supplier data to include supplier number and contact information. (Google Doc) |
| Salary Data Report | View payroll data and is used for Payroll Corrections and Analysis. (Google Doc) |
| Financial Transaction Approval Dashboard | View approval status information for financial transactions submitted in Bronco Hub.(Google Doc) |
Reports and Dashboards – Human Resources | |
| Department Manager Listing | Provides a list of Human Resource department IDs and department manager names. (Google Doc) |
| Employee Pay Reconciliation | Provides a quick look at an employee in-progress gross pay as compared to their previous two gross pay periods. The intent is to assist business managers with quickly identifying discrepancies. (Google Doc) |
| Comp Time Detail with AOR | Provides an output of employees with current comp and pre-comp balances. (Google Doc) |
| Employees Without a Time Card | Provides an output of employees without time cards, or employees that have created time cards without any time entered. (Google Doc) |
| Active Employee Details | Provides an overview of employee information like pay type, standard weekly hours, job code, benefit status and more. (Google Doc) |
| Expense Distribution Report (EDR) | Provides an overview of payroll information. (Google Doc) |
| Active Employee Funding and Pay | Provides an overview to business managers and line managers of how their employees are getting paid and where they are getting paid from. (Google Doc) |
| Faculty Detail Report | Provides an overview to managers/business managers of faculty specific information (tenure, academic ranks, etc.) (Google Doc) |
| Employee Leave Summary by Pay Period | Provides business managers information about employee leave balances using specific pay period parameters. (Google Doc) |
| Employee Leave Summary Year to Date | Provides business managers information about employee leave balances year to date (YTD). (Google Doc) |
| New Hires Report | Provides business managers with a list of new hires based on their assignment effective start date, including future dated hires. (Google Doc) |
| Classified Probation Dates | Provides classified employee probation dates. (Google Doc) |
| Understanding my Bronco Hub Payslip | Provides context about Bronco Hub payslips and the information in each payslip section. (Google Doc) |
| Account Analysis Report Context (Google Doc) | Provides context about column output for the Account Analysis Report. |
| Employee Minimal Detail Report | Provides data needed to answer general questions about employee information. (Google Doc) |
| Employee Hours and Pay | Provides earnings information for employee based on date earned. (Google Doc) |
| Employee Funding and Pay History | Provides historical information tied to employee funding and the associated action performed (e.g. hire, rehire, data change). (Google Doc) |
| Back Office Daily Actions Report | Provides information about any HR actions that have been completed on a submitted Manager Self Service action. (Google Doc) |
| Employee Separation | Provides information about Benefit eligible and Adjuncts employees who separated one day prior. (Google Doc) |
| Employee Employment Actions | Provides information about completed employee actions. (Google Doc) |
| Employee Absence | Provides information about employee absences within a specified period of time; output includes absence type, duration in hours, related dates and approval status. (Google Doc) |
| Employee Employment Status | Provides information about employee status (active v inactive). (Google Doc) |
| Payroll Costing Report (PCR) | Provides information about payroll elements (wages, supplemental pay and fringe benefits), the associated amounts and the associated costing. (Google Doc) |
| Expected Employee End Date Notification | Provides information to line managers about when a temporary employee’s expected end date is within the next payroll. Brings awareness to the manager and allows for any proactive steps to be taken prior to the employee end date. (Google Doc) |
| Employee Detail Time Card Report | Provides line managers and Time and Labor Coordinators (TLC) access to view time card entries for employees you supervise and/or employees that fall within your TLC Area of Responsibility (AOR) access. (Google Doc) |
| Work Study Balance Report | This job aid will provide visibility of work study balances for those who have work study employees. This report is available to any employee with student reporting access. (Google Doc) |
| Temporary and Student Employee Hours and Pay | This report allows business managers to keep track of the hours and pay of their temporary and student employees. This report can be used to identify corrections to pay or hours of temporary and student employees. (Google Doc) |
Requisitions | |
| Purchase from PunchOut catalogs | Instructions for purchasing from PunchOut catalogs via Bronco Hub. (Google Doc) |
| Create and Reassign a PunchOut Catalog Requisition | Instructions for creating and reassigning a Punchout Catalog Requisition in Bronco Hub. (Google Doc) |
| Edit and Submit Reassigned PunchOut Catalog Requisitions | Instructions for editing and submitting a reassigned PunchOut Catalog Requisition in Bronco Hub. (Google Doc) |
| Submit Purchase Requisitions | Instructions for submitting Requisitions via Bronco Hub. (Google Doc) |
| Edit a Purchase Requisition | Instructions for editing a Requisition saved or submitted in Bronco Hub. (Google Doc) |
| Review Requisition Status | Instructions for checking the approval status of submitted Requisitions. (Google Doc) |
| Cancel a Submitted Purchase Requisition | Instructions for cancelling a submitted Requisition or cancelling lines from a submitted Requisition. (Google Doc) |
| Submitting Payment Requisitions for Independent Contractors | Instructions for submitting Independent Contractor Requisitions via Bronco Hub. (Google Doc) |
| Submit a Purchase Requisition for Construction Sponsored Project | Instructions for procuring construction design services over P-Card limits; these purchases include hiring an architect, consultant or design/builds. (Google Doc) |
| Edit a Purchase Requisition for Construction Sponsored Projects | Instructions for editing a previously saved or submitted Purchase Requisition for Construction Sponsored Projects or to fix a requisition that was automatically rejected. (Google Doc) |
| Add Favorites in Purchase Requisition module | Setup favorites to quickly add funding information to future Requisitions. (Google Doc) |
Sponsored Programs | |
| Request Principal Investigator (PI) View Award Role | Requesting access to PI View Award Role user rights in Bronco Hub. (Google Doc) |
| Navigating the Awards Work Area | A guide to understanding each field in the Awards module work area. (Google Doc) |
Time, Labor and Absences | |
| Enter, Save or Submit Your Time Card | Instructions for hourly employees to enter hours worked on their time card. (Google Doc) Note: If you are a Work-Study employee, follow the instructions outlined in the “Work-Study Employee Enter, Save or Submit a Timecard” resource linked in this table. |
| Edit or View Your Saved or Submitted Time Card | Instructions to view and edit your own time card. (Google Doc) |
| Submit a Request for Time Away from Work (Absence) for Yourself | Instructions to submit an absence (time off request). (Google Doc) |
| Update or Withdraw a Request for Time Away from Work (Absence) | Instructions for an employee to edit or withdraw an absence request. (Google Doc) |
| View Leave Accrual Balances | Instructions to view personal leave accrual (sick, vacation) balances. (Google Doc) |
| View Personal Scheduled Absence Calendar | Instructions to view your own scheduled absences in a calendar view. (Google Doc) |
| Work-Study Employee Enter, Save or Submit a Timecard | Instructions for Work-Study employees to enter hours worked on their time card. (Google Doc) |
| View and Approve Employee Time Cards via Worklist | Instructions for line managers (supervisors) and Time and Labor Coordinators to view and take action (approve, reject, request information) on employee time cards. (Google Doc) |
| Enter a Time Card for Another Employee | Instructions for line managers (supervisors) and Time and Labor Coordinators to enter time on behalf of another employee. (Google Doc) |
| Edit or View a Time Card Entry for Another Employee | Instructions to view and edit a time card for someone else. (Google Doc) |
| Submit an Absence for a Direct Report | Instructions for line managers (supervisors) and Time and Labor Coordinators to submit an absence on behalf of another employee. (Google Doc) |
| Update or Withdraw an Absence for a Direct Report | Instructions for line managers (supervisors) and Time and Labor Coordinators to edit or withdraw an absence on behalf of another employee. (Google Doc) |
| View Existing Absences for an Employee | Instructions for line managers (supervisors) and Time and Labor Coordinators to view an employee’s absence requests. (Google Doc) |
| Update a Work Schedule Assignment for an Employee | Instructions to update an employee’s work schedule. The purpose of work schedules is to make sure employees do not enter an absence outside of their normal working schedule. (Google Doc) |
| View and Approve Time & Absence for All Reports | Instructions to view direct report and indirect report time card entries. (Google Doc) |
| View Leave Accrual Balances for a Direct Report | Instructions to view direct reports leave accrual (sick, vacation) balances. (Google Doc) |
| View My Team Schedule | Instructions to view your Direct Reports schedule (includes calendar view of work schedule and absence requests). (Google Doc) |
| View Team Scheduled Absences | Instructions to view your team’s (direct reports) scheduled absences. Note: details of absence do not display. (Google Doc) |
Travel Authorizations | |
| Submit a Travel Authorization | Instructions for submitting Travel Authorization requests. (Google Doc) |
| Approve or Reject Travel Authorizations | Instructions for approving or rejecting a submitted Travel Authorization. (Google Doc) |
| Edit or Cancel a Travel Authorization or Encumbrance | Instructions for editing a saved or submitted Travel Authorization. (Google Doc) |
| Review Travel Authorization Approval Status | Instructions for checking the approval status of submitted Travel Authorizations. (Google Doc) |