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Bronco Hub Job Aids and Resources

Use the search field below to quickly and easily filter through the list of job aids and resources. Search by a transaction, process or phrases like job aid, tool, document, Smartsheet and video instructions to shrink the list to these specific categories.

Please Note

You must be logged into your Boise State employee email account to access the job aids.

Accessible Web Versions

Bronco Hub Job aids are currently transitioning to accessible WordPress pages. All current job aids are still available on this page, Jobs Aids and Resources. If you want to access the accessible web versions, please see Job Aids and Resources – Web Versions.

Job Aids and Resources

Topic and TasksAdditional Details

Bronco Hub Resources

University Financial Services Mailing List Sign UpUse this form to sign up for important email alerts from areas within University Financials Services. (Google Form)
Procure to Pay WizardUse this tool to identify the appropriate procurement and payment process. (Qualtrics)
Encumbrance OverviewOverview of encumbrances and guidance on how to research and resolve inaccurate encumbrances. (Google Doc)

Accounts Receivable

Accounts Receivable Aging ReportInstructions for running an Accounts Receivable Aging Report. (Google Doc)
View Balance Details; Funding Source Information;and Transaction Activities for an Accounts Receivable InvoiceInstructions for viewing Accounts Receivable invoice details. (Google Doc)
View Account Activity and Transaction Detail for a Customer AccountInstructions for viewing activity and transaction details for Accounts Receivables customers. (Google Doc)
View and Print an Accounts Receivable InvoiceInstructions for viewing and printing an Accounts Receivable Invoice. (Google Doc)
Accounts Receivable Invoice Payment ReportInstructions to quickly search for Accounts Receivable invoice payment information to see the status and amount of invoices paid. (Google Doc)

Approval Workflow

Approval Workflow ContextA guide to understanding the Bronco Hub approval workflow. (webpage)
Standard Approval Workflow Matrix Use this matrix to identify current Department approvers. (google sheet)
Approval Workflow Maintenance Form Submit this form to make permanent changes to Department approvers. (Smartsheet)
Delegating Bronco Hub Approval Workflow ActionsInstructions to set up approval delegation rules for all transactions in Bronco Hub. (Google Doc)
Delegating Approval WorkflowInstructions for setting up approval delegation rules for all transactions in Bronco Hub. (YouTube video tutorial)
How to Check the Status of a Transaction in the Approval WorkflowInstructions for viewing approval status for all department transactions in Bronco Hub. (YouTube video tutorial)
Diagnose Transaction Routing Issues (YouTube video tutorial)Instructions for viewing approver details for specific transactions in Bronco Hub. (YouTube video tutorial)
Troubleshooting Rejected Bronco Hub Financial TransactionsFollow these instructions to troubleshoot where a financial transaction is located in the Bronco Hub approval workflow. (Google Doc)
Approve or Reject a Financial Transaction via Worklist or Notification BellInstructions for approving or rejecting submitted Bronco Hub transactions via Bronco Hub. (Google Doc)
Approve or Reject a Financial Transaction via Email NotificationInstructions for approving or rejecting submitted Bronco Hub transactions via email notification. (Google Doc)
Modify Approval Workflow for Single Financial TransactionInstructions for delegating approval of a single transaction in Bronco Hub. (Google Doc)
Send Comments Back to ApproversInstructions to send comments back to approvers that have requested information about a submitted Bronco Hub action/transaction. (Google Doc)
Smartsheet Approval ActionsInstructions for approving or declining a Smartsheet submission via email notification or the Smartsheet home page. (Google Doc)
Tracking Approval Workflow in Bronco HubInstructions to track approval status of submitted Bronco Hub using the Transaction Console. (Google Doc)

Budget Transfers

Submit a Budget TransferInstructions for viewing approver details for specific transactions in Bronco Hub. (Google Doc)
Budget Transfer Template Complete and email this template to budgetandplanning@boisestate.edu to request budget transfers. (Excel template)
Approve or Reject Budget TransfersInstructions for approving or rejecting Budget Transfer requests. (Google Doc)
Review a Budget TransferInstructions for reviewing Budget Transfers on the General Ledger. (Google Doc)

Cash Advance

Request a Cash AdvanceInstructions for submitting a Cash Advance request. (Google Doc)

Departmental Deposits

Prepare Cash, Coin or Check for LoomisInstructions for preparing a deposit bag for Loomis pick up (Google Doc)
Prepare Cash, Coin, or Check for Student Financial ServicesInstructions for preparing a deposit bag for Student Financial Services drop off (Google Doc)
Preparing and Cashiering a Departmental Deposit in Transact Campus Instructions for preparing and cashiering a departmental deposit in Transact Campus. (Google Doc)
Transact Campus Departmental DepositInstructions for preparing and cashiering a departmental deposit in Transact Campus. (YouTube video tutorial)
Prepare Checks for JPMorgan ChaseInstructions for scanning checks to be deposited to JPMorgan Chase (Google Doc)

Expense Reports

Add or Update Direct Deposit Information for Expense ReportsInstructions for setting up direct deposit information for reimbursements submitted via Bronco Hub. (Google Doc)
Submit an Expense ReportInstructions for submitting Expense Reports via Bronco Hub. (Google Doc)
Review Expense Report StatusInstructions to check the approval status of submitted Expense Reports. (Google Doc)
Withdraw and Edit an Expense ReportInstructions to edit Expense Reports created in Bronco Hub. (Google Doc)
Duplicate an Expense ReportInstructions to duplicate Expense Reports created in Bronco Hub. (Google Doc)
Delegate Expense Report SubmissionsInstructions for adding a delegate to submit Expense Reports on your behalf. (Google Doc)

Financial Corrections

Correcting Entry Matrix Use this tool to determine the type of correction to make. (webpage)
Submit a Payroll Correcting EntryInstructions for submitting a Payroll correction. (Google Doc)
Payroll Correction TemplateComplete and attach this template when submitting a payroll correction request. (Excel template)
Payroll Correction RequestUse this form to request payroll corrections. (Smartsheet)
Journal Entry TemplateComplete and attach the template when submitting a Journal Entry Request. (Excel template)
Correcting Entry RequestUse this form to request a single correction for items with transaction numbers (Expense Reports, Invoices, Internal Payments or P-Card Transactions). (Smartsheet)
Creating and Submitting a Correcting Entry RequestInstructions for creating and submitting a request for a single correction for items with transaction numbers (Expense Reports, Invoice Payments, Internal Payments or P-Card transactions). (YouTube video tutorial).
Creating and Submitting a Multiple Correcting Entry RequestInstructions for creating and submitting a Multiple Correcting Entry Request so you can make corrections to invoices processed through Procurement and Vendor Services. (YouTube video tutorial)
Multiple Correction Template Complete and attach this template when submitting multiple correcting entry request. (Excel template)
Multiple Correcting Entry RequestUse this form to request multiple corrections to Expense Reports, Invoices, Internal Payments and P-Card Transactions. (Smartsheet)
Submit a Journal EntryInstructions for requesting surplus transfers and reallocations of LOCAL fund balances and corrections to transactions with no transaction number. (Google Doc)
Creating and Submitting a Journal Entry Request Instructions for requesting surplus transfers and reallocations of LOCAL fund balances and corrections to transactions with no transaction number. (YouTube video tutorial)
Journal Entry Request Use this form to request surplus transfers or reallocations or LOCAL fund balances OR to make corrections to transactions with no transaction number. (Smartsheet)

Funding Segment String

Funding Segment String Context A guide to understanding financial transaction coding at Boise State. (Google Doc)
Funding Segment Strings (YouTube video tutorial)A guide to understanding financial transaction coding at Boise State. (YouTube video tutorial)
Budget Segment String ContextA guide to understanding budget financial transaction coding at Boise State. (Google Doc)
Project [POET] Segment String Context A guide to understanding sponsored program funding segments. (Google Doc)
Hierarchies for ReportingThis tool is a list of segment values and the node to which they roll up in order to use in reporting for more than one funding source. (google sheet)
All Segment Values Report Use this tool to determine the appropriate segment values for coding financial transactions.(excel sheet)
Funding Segment Maintenance RequestUse this resource to determine the process steps to add, change, or deactivate a funding source segment. (Google Doc)

HR Employee Self Service Actions

Employee Self Service DashboardThe Employee Self Service Dashboard is a one stop shop for employees to view details about their benefit enrollments and job and salary information. (Google Doc)
View PayslipsInstructions to view your payslips in Bronco Hub (Google Doc)
Add Skills and QualificationsInstructions to add skills or qualifications to your personal employee repository.
Note: Information is not viewed by Human Resources; adding skills and qualifications is optional. (Google Doc)
View and Update Personal Contact InformationInstructions to update personal contact information. (Google Doc)
View and Update Personal DetailsInstructions to update personal details like demographic information. (Google Doc)
View or Update Federal and State Income Tax WithholdingInstructions to update your tax withholdings. (Google Doc)
View Employment InformationInstructions to view employee, assignment or compensation information via Personal Information in Bronco Hub. (Google Doc)
View and Update Family and Emergency ContactsInstructions to view or update family and emergency contact information. (Google Doc)
Add or Update Direct Deposit Payroll Information as a Boise State EmployeeInstructions to view, update or add direct deposit payroll information. (Google Doc)

HR Manager Self Service Actions

Hourly/ Salary/ Fringe CalculatorUse the Hourly/ Salary/ Fringe Calculator to calculate employee hourly rate. Hourly rate is required when submitting a hire or add assignment. (Google Sheet)
View and Take Action on Manager Self Service ActionsInstructions to acces, view and take action on an HR Manager Self Service action. (Google Doc)
Ad Hoc (Route Task) a Manager Self Service Transaction to Additional ApproverInstructions to add additional individuals (e.g. Principal Investigators) to the approval queue for a Bronco Hub HR action. (Google Doc)
Add an Assignment to an Existing EmployeeInstructions to add an additional assignment (job) to an existing employee. (Google Doc)
Add an Assignment for a Graduate AssistantInstructions to add an assignment to an existing student employee for a secondary GAship position (Google Doc)
Add or Modify an Employee’s Direct ReportsInstructions to add or update an employee’s direct reports. (Google Doc)
Change an Employee’s Line ManagerInstructions to change an employee’s line manager. (Google Doc)
Salary Change (includes faculty, staff and all student employees) Instructions to change an employee’s salary. (Google Doc)
Demote an EmployeeInstructions to demote an employee. (Google Doc)
Making Adjustments to Adjunct AppointmentsInstructions to determine the appropriate process to follow when making adjustments to a previously processed (approved) adjunct hire. (Google Doc)
Hire a Graduate Assistant (Graduate Assistantship)Instructions to hire a Graduate Assistant. (Google Doc)
Hire a Non-Benefit Eligible EmployeeInstructions to hire a non benefit eligible and/or temporary employee. (Google Doc)
Hire a Student Employee (Non Graduate Assistant)Instructions to hire a student employee (non Graduate Assistant). Note: Student employees are not hired in Bronco Hub. (Google Doc)
Hire or Rehire a Work Study EmployeeInstructions to hire a Work Study Employee. Note: Student employees are not hired in Bronco Hub. (Google Doc)
Hire an AdjunctInstructions to hire an Adjunct. (Google Doc)
Promote an Employee – Non Competitive Promotion [No Change to PCN]Instructions to promote an individual for a promotion that does not involve a PCN change. (Google Doc)
Rehire a Graduate Assistant (Graduate Assistantship)Instructions to rehire a Graduate Assistant previously employed at the university. (Google Doc)
Rehire a Non-Benefit Eligible EmployeeInstructions to rehire a non benefit eligible temporary employee previously employed at the university. (Google Doc)
Rehire an AdjunctInstructions to rehire an Adjunct previously employed at the university. (Google Doc)
Submit an Employee Data or Costing Change for a Work Study EmployeeInstructions to submit a data or costing change for Work-Study assignments. (Google Doc)
Submit an Employee Data ChangeInstructions to submit an employee data change: business title change, change in months, change in job end data, change in working hours or reclassification. (Google Doc)
Transfer an Employee (with or without pay)Instructions to submit an employee transfer in Bronco Hub. (Google Doc)
Change an Employee’s Physical Work LocationInstructions to update an employee’s physical work location. (Google Doc)
View Initiated Tasks via WorklistInstructions to view previously submitted Bronco Hub actions. (Google Doc)

HR Perceptive Forms

Add Individual Compensation (ICP)- Perceptive FormInstructions for adding a one-time or recurring payment to an employee for summer earnings or supplemental pay. (Google Doc)
Individual Compensation (ICP) Changes- Perceptive FormInstructions to to make changes or cancel a previously approved ICP. (Google Doc)
Change in Assignment (Hire) – Perceptive FormInstructions to make changes to a previously submitted hire/rehire request.
DO NOT submit this form to change dates for an additional assignment submitted in Bronco Hub. To change hire dates on an additional assignment, email hrprocessors@boisestate.edu. (Google Doc)
Employee Separation – Perceptive FormInstructions to submit an Employee Separation to HR Processors. (Google Doc)
Employee Costing Change – Perceptive FormInstructions to submit the Employee Costing Change Perceptive form to update an employee’s assignment costing in Bronco Hub (HCM). (Google Doc)
Change in Contract Working Dates- Perceptive FormInstructions to update non-standard working days for 9, 10, 11 month benefit eligible employees. (Google Doc)

Internal Payments

Submit Internal PaymentsInstructions for submitting an Internal Payment via Smartsheet. (Google Doc)
Internal Payment TemplateComplete and attach this template when submitting an Internal Payment request. (Excel template)
Internal Payment RequestUse this form to request a payment for goods or services to another Boise State department. (Smartsheet)

Invoice Payments

Invoice Payment Numbering ConventionA guide for creating an invoice number for Invoice Payments that do not have a pregenerated invoice number. (Google Doc)
Invoice Payment Numbering Convention (YouTube video tutorial)Instructions for creating an invoice number for Invoice Payments that do not have a pre-generated invoice number. (YouTube video tutorial)
Submit Invoice Payments – no POInstructions for submitting Invoice Payments that are not tied to a Purchase Order (PO). (Google Doc)
Submit Invoice Payments – with POInstructions for submitting Invoice Payments that has a Purchase Order (PO). (Google Doc)
Submit Invoice Payment – Digital PaymentInstructions for submitting Invoice Payments that use a Digital Payment Method for transactions like student per diems that are non-taxable. (Google Doc)
Creating and Submitting an Invoice PaymentInstructions for submitting Invoice Payments via Bronco Hub. (YouTube video tutorial)
Creating and Submitting an Invoice Payment Using POETInstructions for submitting project funded Invoice Payments via Bronco Hub.
(YouTube video tutorial)
Purchase Order Payment ApprovalUse this form to provide approval to proceed with payment against a Purchase Order (PO) (Smartsheet)
Review Invoice Payment StatusInstructions for checking the approval status of submitted Invoice Payments. (Google Doc)
How to Use the Invoice Payment Approval Workflow DashboardInstructions for checking the approval status of submitted Invoice Payments. (YouTube video tutorial)
Edit a Rejected Invoice PaymentInstructions for editing a rejected Invoice Payment. (Google Doc)
Edit a Saved Invoice Payment Not Previously ValidatedInstructions for editing an Invoice Payment not validated in Bronco Hub. (Google Doc)
Editing a Saved or Submitted Invoice Payment Instructions for editing an Invoice Payment saved or submitted in Bronco Hub. (YouTube video tutorial)
Edit a Previously Validated Invoice PaymentInstructions for editing an Invoice Payment validated in Bronco Hub. (Google Doc)
Editing Invoice LinesInstructions for editing lines on an Invoice Payment. (YouTube video tutorial)

Marketplace

Creating a 30-Day eMarket Report in TransactA guide to creating and exporting a report for the last 30 days in your Transact eMarket. (YouTube video tutorial)
Running eMarket Reports in TransactInstructions for running eMarket reports. (Google Doc)
Voiding or Refunding a TransactionInstructions for voiding or refunding a transaction on an eMarket in Transact Campus. (Google Doc)
Marketplace All-in-One Form Use this form to request credit card processing, user access, a new item code or an update to current item codes. (Smartsheet)

PageUp

Submit Position Budget Instructions for budgeting a new position, or an existing vacant position that has less than the required minimum budget, prior to submitting a Requisition in Page Up. (Google Doc)
Create a Page Up RequisitionInstructions for creating a requisition in PageUp as the Department Recruitment Coordinator (DRC). (Google Doc)
Approving or Declining a Page Up RequisitionInstructions for approving or declining a PageUp requisition to hire a new employee. (Google Doc)
Reviewing Candidate Reference ChecksInstructions for reviewing returned reference checks via PageUp for candidates being considered for employment. (Google Doc)
Create an Interviewing EventInstructions for creating an Event in the PageUp system that can be used to interview candidates. (Google Doc)
Send Invitations for EventInstructions for sending invitations via PageUp for an Interviewing Event. (Google Doc)
Selecting Candidates to be InterviewedInstructions for moving candidates to the To Be Interviewed status via PageUp in preparation of second EEO report/Pool Certification to be completed. (Google Doc)
Create Offer CardInstructions for creating the offer card via PageUp that will be used to create an offer letter to the final candidate. (Google Doc)
Approving or Declining an OfferInstructions for approving or declining an offer via PageUp to be sent to a new employee. (Google Doc)
Change Status to Reference Check and Send InvitationsInstructions for changing the status of the applicant via PageUp to reference check and send out the invitations to the references listed on the application. (Google Doc)

PaymentWorks

Invite Suppliers to PaymentWorksInstructions to invite suppliers to PaymentWorks. (Google Doc)
PaymentWorks Supplier InvitationVideo instructions to invite suppliers to PaymentWorks. (YouTube video tutorial)

P-Card

How to Submit and Approve the Smartsheet P-Card Request FormInstructions for submitting and approving the P-Card request form in Smartsheet. (YouTube video tutorial)
P-Card Request FormUse this form to make a P-Card request for a new card, card maintenance, user agreement, approver agreement, reconciler agreement or authorizer delegation agreement. (Smartsheet)
How to Mass Allocate and Sign Off on P-Card TransactionsInstructions for mass allocating and signing off on P-Card transactions via Works. (YouTube video tutorial)
How to Review the Works Authorization Log Instructions for reviewing authorization logs via Works. (YouTube video tutorial)
How to Run a Cardholder Statement Report Instructions for running cardholder statement reports via Works. (YouTube video tutorial)

Reports and Dashboards – Financial

Active Project List ReportView project statuses, start and end dates, project administrators, award numbers, and department segment. (Google Doc)
Account Analysis ReportRetrieve transaction detail by the account segment. (Google Doc)
Account Analysis Pivot Instructions Instructions for using the supplemental Account Analysis Pivot Macro after you’ve generated the Account Analysis Report. (Google Doc)
Account Analysis Pivot MacroThis macro should be used with the Account Analysis Report to filter, sort, and view remaining balance. (excel pivot macro tool)
Budget Office Account Analysis Pivot InstructionsFollow these instructions when using the Budget Office Account Analysis Pivot Macro. (Google Doc)
Budget Office Account Analysis Pivot Macro This macro should be used with the Budget Office Account Analysis Report to filter, sort, and view remaining balance. (excel pivot macro tool)
Detail Transaction Account Analysis Pivot InstructionsFollow these instructions when using the Detail Transaction Account Analysis Pivot Macro. (Google Doc)
Detail Transaction Account Analysis Pivot Macro This macro should be used with the Detail Transaction Account Analysis Report to filter, sort, and view transaction data by funding source. (excel pivot macro tool)
Grant Account Analysis Pivot InstructionsFollow these instructions when using a Grant Account Analysis Pivot (Google Doc)
Grant Account Analysis Pivot Macro (excel pivot macro tool)This macro should be used with the Grant Account Analysis Report to filter, sort, and view transaction data by funding source. Budget data may be manually added. (excel pivot macro tool)
Appropriated and Local Summary – BvA DashboardMonitor combinations of segment values to retrieve summary data by account segment. (Google Doc)
Appropriated BvA – BvA DashboardMonitor appropriated fund balances and to drill to transaction details. (Google Doc)
Local Fund Balance – BvA DashboardMonitor local fund balances and to drill to transaction details. (Google Doc)
Sponsored Programs BvAMonitor sponsored program activities at any combination of Awards, Projects, Colleges Departments and/or Principal Investigators. (Google Doc)
Review Project Budgets and ExpendituresReviewing Project funded budgets and expenditures. (Google Doc)
Budget Details – Campus Transaction DashboardView budget transfer details including journal line, line descriptions, posting, and “created by” for budget transfers that have been submitted and posted to the general ledger.” (Google Doc)
Budget Transfers – Campus Transaction DashboardView budget transfers that have been submitted and posted to the general ledger. (Google Doc)
Deposits – Campus Transaction DashboardView deposits that have been submitted and posted to the general ledger. (Google Doc)
Expense Reports – Campus Transaction DashboardView expense reports, identify status from saved to withdrawn or paid, and additional transaction details. (Google Doc)
Journal Entries – Campus Transaction DashboardView journal entries, payroll corrections, and interdepartmental charges that have been submitted and posted to the general ledger. (Google Doc)
Payables – Campus Transaction DashboardView invoiced transactions, identify payment status and transaction details. (Google Doc)
Payments – Campus Transaction DashboardVerify that a payment has been created and can be used to identify the associated payment number. (Google Doc)
Purchase Orders – Campus Transaction DashboardView purchase orders, identify status from pending to closed or cancelled, and additional transaction details. (Google Doc)
Requisition Lifecycle – Campus Transaction DashboardView requisition, purchase order, and invoices to track encumbrance and expense through the lifecycle of a requisition. (Google Doc)
Requisitions – Campus Transaction DashboardView requisitions, identify status from saved to withdrawn or paid, and additional transaction details. (Google Doc)
Remaining Appropriated Budget ReportView the remaining budget of appropriated funding sources. It includes the budget and actual expenses and is a year to date report.  (Google Doc)
Local Budget Variance ReportView the remaining budget of local funding sources. It includes the budget and actual expenses and is a year to date report. (Google Doc)
Supplier SearchView active supplier data to include supplier number and contact information. (Google Doc)
Salary Data ReportView payroll data and is used for Payroll Corrections and Analysis. (Google Doc)
Financial Transaction Approval DashboardView approval status information for financial transactions submitted in Bronco Hub.(Google Doc)

Reports and Dashboards – Human Resources

Department Manager ListingProvides a list of Human Resource department IDs and department manager names. (Google Doc)
Employee Pay ReconciliationProvides a quick look at an employee in-progress gross pay as compared to their previous two gross pay periods. The intent is to assist business managers with quickly identifying discrepancies. (Google Doc)
Comp Time Detail with AORProvides an output of employees with current comp and pre-comp balances. (Google Doc)
Employees Without a Time CardProvides an output of employees without time cards, or employees that have created time cards without any time entered. (Google Doc)
Active Employee DetailsProvides an overview of employee information like pay type, standard weekly hours, job code, benefit status and more. (Google Doc)
Expense Distribution Report (EDR)Provides an overview of payroll information. (Google Doc)
Active Employee Funding and PayProvides an overview to business managers and line managers of how their employees are getting paid and where they are getting paid from. (Google Doc)
Faculty Detail ReportProvides an overview to managers/business managers of faculty specific information (tenure, academic ranks, etc.) (Google Doc)
Employee Leave Summary by Pay PeriodProvides business managers information about employee leave balances using specific pay period parameters. (Google Doc)
Employee Leave Summary Year to DateProvides business managers information about employee leave balances year to date (YTD). (Google Doc)
New Hires ReportProvides business managers with a list of new hires based on their assignment effective start date, including future dated hires. (Google Doc)
Classified Probation DatesProvides classified employee probation dates. (Google Doc)
Understanding my Bronco Hub PayslipProvides context about Bronco Hub payslips and the information in each payslip section. (Google Doc)
Account Analysis Report Context (Google Doc)Provides context about column output for the Account Analysis Report.
Employee Minimal Detail ReportProvides data needed to answer general questions about employee information. (Google Doc)
Employee Hours and PayProvides earnings information for employee based on date earned. (Google Doc)
Employee Funding and Pay HistoryProvides historical information tied to employee funding and the associated action performed (e.g. hire, rehire, data change). (Google Doc)
Back Office Daily Actions ReportProvides information about any HR actions that have been completed on a submitted Manager Self Service action. (Google Doc)
Employee SeparationProvides information about Benefit eligible and Adjuncts employees who separated one day prior. (Google Doc)
Employee Employment ActionsProvides information about completed employee actions. (Google Doc)
Employee AbsenceProvides information about employee absences within a specified period of time; output includes absence type, duration in hours, related dates and approval status. (Google Doc)
Employee Employment StatusProvides information about employee status (active v inactive). (Google Doc)
Payroll Costing Report (PCR)Provides information about payroll elements (wages, supplemental pay and fringe benefits), the associated amounts and the associated costing. (Google Doc)
Expected Employee End Date NotificationProvides information to line managers about when a temporary employee’s expected end date is within the next payroll. Brings awareness to the manager and allows for any proactive steps to be taken prior to the employee end date. (Google Doc)
Employee Detail Time Card ReportProvides line managers and Time and Labor Coordinators (TLC) access to view time card entries for employees you supervise and/or employees that fall within your TLC Area of Responsibility (AOR) access. (Google Doc)
Work Study Balance ReportThis job aid will provide visibility of work study balances for those who have work study employees. This report is available to any employee with student reporting access. (Google Doc)
Temporary and Student Employee Hours and PayThis report allows business managers to keep track of the hours and pay of their temporary and student employees. This report can be used to identify corrections to pay or hours of temporary and student employees. (Google Doc)

Requisitions

Purchase from PunchOut catalogsInstructions for purchasing from PunchOut catalogs via Bronco Hub. (Google Doc)
Create and Reassign a PunchOut Catalog RequisitionInstructions for creating and reassigning a Punchout Catalog Requisition in Bronco Hub. (Google Doc)
Edit and Submit Reassigned PunchOut Catalog RequisitionsInstructions for editing and submitting a reassigned PunchOut Catalog Requisition in Bronco Hub. (Google Doc)
Submit Purchase RequisitionsInstructions for submitting Requisitions via Bronco Hub. (Google Doc)
Edit a Purchase RequisitionInstructions for editing a Requisition saved or submitted in Bronco Hub. (Google Doc)
Review Requisition StatusInstructions for checking the approval status of submitted Requisitions. (Google Doc)
Cancel a Submitted Purchase RequisitionInstructions for cancelling a submitted Requisition or cancelling lines from a submitted Requisition. (Google Doc)
Submitting Payment Requisitions for Independent ContractorsInstructions for submitting Independent Contractor Requisitions via Bronco Hub. (Google Doc)
Submit a Purchase Requisition for Construction Sponsored ProjectInstructions for procuring construction design services over P-Card limits; these purchases include hiring an architect, consultant or design/builds. (Google Doc)
Edit a Purchase Requisition for Construction Sponsored ProjectsInstructions for editing a previously saved or submitted Purchase Requisition for Construction Sponsored Projects or to fix a requisition that was automatically rejected. (Google Doc)
Add Favorites in Purchase Requisition moduleSetup favorites to quickly add funding information to future Requisitions. (Google Doc)

Sponsored Programs

Request Principal Investigator (PI) View Award RoleRequesting access to PI View Award Role user rights in Bronco Hub. (Google Doc)
Navigating the Awards Work AreaA guide to understanding each field in the Awards module work area. (Google Doc)

Time, Labor and Absences

Enter, Save or Submit Your Time CardInstructions for hourly employees to enter hours worked on their time card. (Google Doc)

Note: If you are a Work-Study employee, follow the instructions outlined in the “Work-Study Employee Enter, Save or Submit a Timecard” resource linked in this table.
Edit or View Your Saved or Submitted Time CardInstructions to view and edit your own time card. (Google Doc)
Submit a Request for Time Away from Work (Absence) for YourselfInstructions to submit an absence (time off request). (Google Doc)
Update or Withdraw a Request for Time Away from Work (Absence)Instructions for an employee to edit or withdraw an absence request. (Google Doc)
View Leave Accrual BalancesInstructions to view personal leave accrual (sick, vacation) balances. (Google Doc)
View Personal Scheduled Absence CalendarInstructions to view your own scheduled absences in a calendar view. (Google Doc)
Work-Study Employee Enter, Save or Submit a TimecardInstructions for Work-Study employees to enter hours worked on their time card. (Google Doc)
View and Approve Employee Time Cards via WorklistInstructions for line managers (supervisors) and Time and Labor Coordinators to view and take action (approve, reject, request information) on employee time cards. (Google Doc)
Enter a Time Card for Another EmployeeInstructions for line managers (supervisors) and Time and Labor Coordinators to enter time on behalf of another employee. (Google Doc)
Edit or View a Time Card Entry for Another EmployeeInstructions to view and edit a time card for someone else. (Google Doc)
Submit an Absence for a Direct ReportInstructions for line managers (supervisors) and Time and Labor Coordinators to submit an absence on behalf of another employee. (Google Doc)
Update or Withdraw an Absence for a Direct ReportInstructions for line managers (supervisors) and Time and Labor Coordinators to edit or withdraw an absence on behalf of another employee. (Google Doc)
View Existing Absences for an EmployeeInstructions for line managers (supervisors) and Time and Labor Coordinators to view an employee’s absence requests. (Google Doc)
Update a Work Schedule Assignment for an EmployeeInstructions to update an employee’s work schedule. The purpose of work schedules is to make sure employees do not enter an absence outside of their normal working schedule. (Google Doc)
View and Approve Time & Absence for All ReportsInstructions to view direct report and indirect report time card entries. (Google Doc)
View Leave Accrual Balances for a Direct ReportInstructions to view direct reports leave accrual (sick, vacation) balances. (Google Doc)
View My Team ScheduleInstructions to view your Direct Reports schedule (includes calendar view of work schedule and absence requests). (Google Doc)
View Team Scheduled AbsencesInstructions to view your team’s (direct reports) scheduled absences. Note: details of absence do not display. (Google Doc)

Travel Authorizations

Submit a Travel AuthorizationInstructions for submitting Travel Authorization requests. (Google Doc)
Approve or Reject Travel AuthorizationsInstructions for approving or rejecting a submitted Travel Authorization. (Google Doc)
Edit or Cancel a Travel Authorization or EncumbranceInstructions for editing a saved or submitted Travel Authorization. (Google Doc)
Review Travel Authorization Approval StatusInstructions for checking the approval status of submitted Travel Authorizations. (Google Doc)
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