HR Perceptive Forms

When do I submit an HR Perceptive form?

1. Employee Costing Change: Submit this form to change employee costing for payroll activity that occurred on or after 10/30/2022 OR to update an employee’s costing moving forward. Submit a Payroll Correcting Entry to correct payroll activity that occurred prior 10/30/2022.
2. Employee Separation Form: Submit this form to separate an employee.
3. Add Individual Compensation (ICP): Submit this form to add one time or recurring additional pay for an employee.
4. Individual Compensation Plan (ICP) Changes: Submit this form to make changes to a previously submitted and approved ICP.
5. Change in Assignment Hire Date: Submit this form to notify HR of a hire date change for an employee.
6. Change in Contract Working Dates: Submit this form to update non-standard working days for 9, 10, 11 month employees (view standard employment dates).

How do I fill out each of the forms?

Select a link below to view step-by-step instructions for completing the form:

1. Employee Costing Change form job aid
2. Employee Separation form job aid
3. Add Individual Compensation (ICP) job aid
4. Individual Compensation Plan (ICP) Changes form job aid
5. Change in Assignment Hire Date form job aid 
6. Change in Contract Working Dates Perceptive form job aid

After submitting a Perceptive form, can I see who is pending approval?

If the action is still pending approval, you can follow-up on Perceptive form approvals at formstatus.boisestate.edu. If the action has been fully approved, it will not display on the form approvals page.

How can approvers see the actions that need their review?

Approvers can review perceptive form actions that need their review by access the Perceptive Tracker.

• When logged into the tracker select My Assigned located in the left hand navigation to see actions pending your review.
• Select Complete from the left hand navigation and then select Search on the right hand side of the tracker to see a list of all actions you have previously reviewed and approved or rejected.

What actions can Perceptive form approvers take?

Follow the instructions on the View and Take Action on Perceptive forms job aid.

Who do the Perceptive forms route to?

The Employee Separation and Update Non-Standard Working Days forms route to the following:

1. The line manager (supervisor) of the employee being transacted upon. Line manager (supervisor) responsible for adding/verifying identified ad-hoc approvers (PI or Costing Department)
2. The funding source manager(s) for the department(s) included in the Costing/Funding Details section of the request. Funding Source Manager responsible for adding/verifying identified ad-hoc approvers (PI or Costing Department)
3. Human Resources review
4. Graduated college if the transaction includes job codes: 49121, 49120, 49112, 49110, 49111, 49181, 49180
5. Costing Department review if indicated on the form
6. Principal Investigator (PI) review if indicated on the form
7. College / Division is the last approval
8. Provost if the person being transacted upon is faculty
9. HR for final review and processing

Submitted Employment Costing Change perceptive forms route to the following:

1. The line manager (supervisor) of the employee being transacted upon. Line manager (supervisor) responsible for adding/verifying identified ad-hoc approvers (PI or Costing Department)
2. The funding source manager(s) for the department(s) included in the Costing/Funding Details section of the request. Funding Source Manager responsible for adding/verifying identified ad-hoc approvers (PI or Costing Department)
3. Human Resources review
4. Graduated college if the transaction includes job codes: 49121, 49120, 49112, 49110, 49111, 49181, 49180
5. Costing Department review if indicated on the form
6. Principal Investigator (PI) review if indicated on the form
7. College / Division is the last approval
8. Budget Office if the person being transacted upon is has a permanent base change
9. HR for final review and processing