Everything You Need for Boise State Travel
This page is a compilation of essential resources and guidelines to assist you with every aspect of your Boise State travel, covering both domestic and international trips.
While this page offers comprehensive information, please remember that your department may have specific travel procedures in place. Always check with your department’s administrative staff for any additional requirements or guidelines before making travel arrangements.
Training Opportunities
Self-Paced
- Introduction to Employee Travel
- Introduction to Expense Reimbursement
- Export Control Program (required for international travel)
Instructor-Led
- Travel and Expense Reimbursement Fundamentals – September 16, January 20
Domestic Travel
Before Travel
- Before making any travel-related purchases, you must submit a travel authorization (TA) and receive full approval. Visit the Bronco Hub Training Portal travel authorization resource.
- Familiarize yourself with employee travel and expense reimbursement procedures along with all travel-related policies.
- Review the resources page and if you plan to rent a car, ensure you use a state-approved contract.
Post-Travel
- For employee reimbursement, submit an expense report. Visit the Bronco Hub Training Portal Employee Reimbursement page. If you are claiming per diem, be sure to use the Per Diem Calculator form.
- Per the Accountable Plan (Policy 6290), employees must complete and submit their reimbursement requests in Bronco Hub within 60 days of the purchase date or the last date of travel.
International Travel
Before Travel
Before any travel—domestic or international—you are also required to complete the following:
- Before making any travel-related purchases, you must submit a travel authorization (TA) and receive full approval. Visit the Bronco Hub Training Portal travel authorization resource.
- Familiarize yourself with employee travel and expense reimbursement procedures along with all travel-related policies.
- Review the resources page and if you plan to rent a car, ensure you use a state-approved contract.
Three Key Requirements for International Travel
- Export Control Program (Self-Paced Training): All international travelers are required to complete Export Control training before departure.
- Special Considerations for Boise State Equipment and High-Risk Destinations: If you are taking a university-owned laptop or traveling to a high-risk location, additional approvals may be required. Lead time for processing can vary depending on the destination and nature of the travel. Please refer to the International Travel page for specific guidance.
- Liability Insurance Requirement: International travel requires liability insurance coverage. To schedule insurance, submit the appropriate form and visit the Risk Management and Insurance page for details.
Post-Travel
- For employee reimbursement, submit an expense report. Visit the Bronco Hub Training Portal Employee Reimbursement page. If you are claiming per diem, be sure to use the Per Diem Calculator form.
- Per the Accountable Plan (Policy 6290), employees must complete and submit their reimbursement requests in Bronco Hub within 60 days of the purchase date or the last date of travel.
Note: This page is intended for employee travel. If you are a Graduate Fellow or Graduate Research Assistant, please connect with Global Learning for travel-related guidance. If you plan to take Boise State equipment on international travel, refer to the International Travel page for important requirements and restrictions.