Visitor Payment Matrix

This handy matrix will help determine the different processes involved in paying an Independent Contractor Fee Plus Travel, Speaker/Artist Travel Only, Employee or International Visitor. Note that this does not apply to current employees but is based on an IRS Classification that results in a visitor being classified as an employee.

Visitor Payment Matrix (Downloadable PDF)

	Independent Contractor Fee Plus Travel	Speaker/Artist Travel Only	Employee	International Visitor
IRS Classification	Yes	Yes	Yes	No
Payment Works	Yes	Yes, if reimbursing travel	No	Contact Tax Reporting taxreporting@boisestate.edu
Contract	Yes	Yes	No	Contact Tax Reporting taxreporting@boisestate.edu
Travel Expenses	Build into Rate	Yes	Expense Reimbursement	Contact Tax Reporting taxreporting@boisestate.edu
P-Card Allowed for Travel	No	Yes, for airfare and lodging	Yes	Contact Tax Reporting taxreporting@boisestate.edu
After Service
Payment Instrument	Payment Req with BPA	Invoice Payment	Expense Reimbursement	Contact Tax Reporting taxreporting@boisestate.edu
Supporting Documents	Copy of Agreement Invoice Optional	Copy of Agreement Non-Employee Reimbursement Itemized Receipts	Expense Report Itemized Receipts	Contact Tax Reporting taxreporting@boisestate.edu
Expenses Paid by Individual for Reimbursement
Airfare	No, build into rate	Yes, per Travel Policy	Yes, per Travel Policy	Contact Tax Reporting taxreporting@boisestate.edu
Hotel	No, build into rate	Yes, per Travel Policy	Yes, per Travel Policy	Contact Tax Reporting taxreporting@boisestate.edu
Meals	No, build into rate	Yes, per Travel Policy	Yes, per Travel Policy	Contact Tax Reporting taxreporting@boisestate.edu
Parking	No, build into rate	Yes, per Travel Policy	Yes, per Travel Policy	Contact Tax Reporting taxreporting@boisestate.edu
Car Rental	No, build into rate	Yes, per Travel Policy	Yes, per Travel Policy	Contact Tax Reporting taxreporting@boisestate.edu
Expenses Paid by the Department for the Individual
Airfare	No, build into rate	Yes, per Travel Policy	Yes, per Travel Policy	Contact Tax Reporting taxreporting@boisestate.edu
Hotel	No, build into rate	Yes, per Travel Policy	Yes, per Travel Policy	Contact Tax Reporting taxreporting@boisestate.edu
Meals	No, build into rate	Yes, per Travel Policy	Yes, per Travel Policy	Contact Tax Reporting taxreporting@boisestate.edu
Parking	No, build into rate	Yes, per Travel Policy	Yes, per Travel Policy	Contact Tax Reporting taxreporting@boisestate.edu
Car Rental	No, build into rate	Yes, per Travel Policy	Yes, per Travel Policy	Contact Tax Reporting taxreporting@boisestate.edu

Visitor Payment Matrix

Procurement and Vendor Services