Before making purchases it is important to understand buying limits, university contracts and policy. Below you will find tiles linking to information on the most common purchasing activities and an overview of guidelines that show procurement options the university has and how buying limits determine which procurement method to use.
Resource Links
Guidelines
Purchase of Goods and Services < $20,000
Typically do not require a bid
Purchase of Goods and Services under $2,999
Timing: NA
- P-Card is preferred payment method for small $ purchases as outlined in Purchasing and P-Card policy.
- Consultants, speakers, other Independent Contractors and foreign vendors may not be paid by P-Card, unless pre-approved by Tax Reporting, due to potential IRS withholding.
Documentation:
Contracts or SARB approval if applicable, all receipts supporting P-Card transactions need to be kept with the cardholder statement.
Purchase of Goods and Services $2,999 – $19,999
Timing: ~3 days, allow adequate time for OFC vendor documentation review
- Do not submit a purchasing requisition for Independent Contractors. Complete the Independent Contractor Classification Checklist.
- Process may take longer if vendor does not accept Boise State University Standard Terms and Conditions.
- Procurement will issue a Purchase Order.
Documentation
- Purchasing Requisition is submitted by department via Bronco Hub.
- At least one vendor quote is required. Prudent business practices suggest obtaining several comparison quotes.