Contracts and Price Agreements

Audio Equipment, Video Equipment, Projectors, Photographic Equipment, Screens, Displays, Audio Peripherals, Audio Cables, Video Peripherals, Video Cables

All audio visual equipment for conference rooms and classrooms must be approved by the Office of Information Technology (OIT) 

For requests, contact the Help Desk at 208-426-4357, helpdesk@boisestate.edu.

Contracts: Boise State has three primary contracts with the following vendors for Audio Visual equipment and services.

For help using these contracts, contact John Lim, johnlim@boisestate.edu.

B&H Foto and Electronics Corp. – E&I CNR01341

Contract Use Instructions:

You are able to purchase through the B&H website by creating an account connected to Boise State University’s contract pricing. To set up an account, visit B & H website or contact the supplier with the details below.

Supplier Contact Information:

• Phone Number: 800-942-8214
• Email: eandi@bhphoto.com

Audio Enhancement Inc. – PADD20200446 Catalog

Classroom lesson recording equipment

Contract Use Instructions:

To place an order, agencies MUST use Audio Enhancement’s NASPO ValuePoint portal

Supplier Contact Information:

• Contact: Stacey Lignell
• Phone Number: 800-383-9362
• Email: stacey.lignell@audioenhacement.com

Note: Shipping charges are included in the prices.

CDW – PADD20210488

Contract Use Instructions:

To place an order, agencies MUST use CDW_G’s NASPO ValuePoint portal

Supplier Contact Information:

• Website: naspo.contractsupport@cdwg.com

Note: Shipping charges are included in the prices.

Idaho State Division of Purchasing has contracts with Enterprise/National and Hertz. Contract documents and instructions can be found under “Automobile Rental” at Statewide Contracts

For help using these contracts, contact Logan Brudenell at x6-3702, loganbrudenell@boisestate.edu.

Enterprise – PADD20200208

Contract Use Instructions:

Contact the Business Rental Sales Representatives for inventory and pricing.

Supplier Contact Information:

Boise State Corporate ID: 47ID012/PIN – IDS

• Contact: Kelly Jenkins, Business Rental Sales Executive
• Mobile Phone Number: 208-371-0948
• Email: kelly.jenkins@ehi.com

Hertz – PADD20200158

Supplier Contact Information:

Boise State CDP code: 2074508 (No Promo Code Needed)

• Contact: Nadika Perera, Associate Manager, Government Sales
• Phone Number: 239-301-7635
• Email: Nadika.Perera@hertz.com

Contract Use Instructions:

Visit Hertz.com and use CDP code listed above. Note: When the CDP (Discount code) is entered in hertz.com for the reservation, not every car that is seen on the page is under the contract. Listed below is the car class that goes with each vehicle type. Please refer to the below to make sure the renter is choosing the correct vehicle under the State Contract. Also, another way to make sure the car is covered under the state contract is to look at the section labeled “included.” It will state “LDW included.”

For assistance, contact Melissa Atkins at x6-3363, mmatkins@boisestate.edu.

On-Campus

Catering

Catering services are managed by Boise State Dining.  For more information, including guidelines, visit Catering at Boise State.

Beverages

Boise State is a Coca-Cola Campus, which means it is important to ensure that all soda, energy drinks, and water served on campus is from the Coca-Cola brand.

For information on ordering Coca Cola beverages, visit: Coca-Cola Ordering

Off-Campus

The off-campus event venue being used likely requires the use of their food service facility or provider. In situations where there is no venue requirement, student organizations and campus departments are welcome to provide purchased or donated outside food, beverages, and catering services for their off-campus events (no value limit).

Submit Student Involvement Purchase Request Form (approval required) OR follow departmental and university purchasing policies for meals and refreshments. Students are also expected to review Central District Health Guidelines and watch the Central District Health Basic Food Safety Video.

For help using this contract, contact Melissa Atkins x6-3363, mmatkins@boisestate.edu.

Primo Water – University Contract

Contract Use Instructions:

Primo Water is the bottled water service vendor for campus users. Departments will be billed monthly for the provided service. Please complete the Boise State University New Order Form (Excel) to start services if you aren’t a current customer.  When sending back your order form to us, please provide the completed order form in its original file format (Excel Spreadsheet).

•         Hot and Cold-Water Top/Bottom Cooler – $2.99 per month
•         Bottled Water Delivery- 5G Purified- $4.49
•         Cups – (50) CT Sleeve 7oz plastic. $5.99
•         Bottle Deposit- $7.00 per bottle refundable
•         Credit card fee 3%
•         Energy Surcharge (ESC)
•        Delivery of water is Every Two weeks

This contract covers all campus locations. If bottled water service is paid from University funds, the service must be converted to Primo Water. The contract specifications are attached for your convenience.

Contact the supplier to place an order.

Supplier Contact Information:

Anthony Baza-Fainn

Key Account Manager

Phone: 770-984-6948

Email: abaza-fainn@primowater.com

Links to related forms

Boise State University Onboarding Instructions Document (PDF) rev (2024-08-19)

Boise State University New Order Form (Excel) (rev 2024-08-19)

• Laptops, Desktops, Hard Drives, Keyboards

Contract Use Instructions:

For requests, contact the Help Desk at 208-426-4357, helpdesk@boisestate.edu.

All computer purchases and network connected printers and equipment must be approved by the Office of Information Technology (OIT)

The College of Engineering (COEN) and Environmental Health, Safety and Sustainability (EHSS) maintains an inventory of chemicals that are available to campus.

Chemical and Compressed Gas Ordering Process can be found here: Chemical & Gas Ordering Process

Contact the COEN Safety Liaison & COEN Chemical Coordinator if you have any questions about making a chemical or gas purchase.

Chemical Management Critical Policies and Guidelines can be found here: Chemical Management

For help using these contracts, contact John Shinn at x6-1107, johnshinn@boisestate.edu.

Coordinate Installation of Copiers & Printers with OIT (Office of Information Technology).

Contract Use Instructions:

Use the following State and University contracts for Copier and Printer leases.

If you are working with OIT Department Print Services , contact the helpdesk for pricing and installation.

If you are working with one of the State Contracted Suppliers, Copier & Printer leases must go through the Purchase Requisition process. The dollar amount entered on the Purchase Requisition will need to be the base lease cost over the period of the lease.

Note: If you are replacing a purchased copier and have not found a new home for it, fill out and submit an Excess Salvage form. Central Receiving will pick up and dispose of your old copier.

• Custom Printed Envelopes, Plain Envelopes

Idaho State Division of Purchasing has established a mandatory contract for envelopes with the supplier Allied Envelope.

Allied Envelope – SBPO20220924

How to place an order

Envelope orders are centrally managed and must be placed through the Envelope Order Form. Orders can be placed for any size or quantity, for standard or custom printed envelopes.

If you have any additional questions about ordering envelopes, you may also contact printing@boisestate.edu.

Boise State University has a Master Agreement with Event Rents LCC for event rental services.

Contract Use Instructions

Contact Lance Hill at 208.608.3401, or lance@eventrentidaho.com for reservation, pricing agreement, delivery and pick up

Supplier Contact Information

Website: https://idahoeventrent.com/

• HVAC, Air Filters, Lamps & Fixtures, Electrical, Fasteners, Paint & Accessories, Plumbing, Janitorial Supplies, Safety

For help using these contracts, contact Melissa Atkins at x6-3363, mmatkins@boisestate.edu.

Contracts:

The following Facilities Maintenance Repairs and Operations (MRO) contracts are available for use:

Supplier Contact Information and Contract Use Instructions:

Office Seating, Lounge and Public Seating, Desks, Tables, Panel Systems, Storage

For help using this contract, contact Procurement and Vendor Services at P2P_Procurement@boisestate.edu.

Contact Use Instructions:

State Purchasing has established five Participating Addenda contracts based on NASPO VALUEPOINT pricing. These manufacturing-based contracts are paired with qualified Suppliers for Office Furniture and Related Services.

Key Benefits:

10-year warranty on all products.
No restocking fee, if contractor error
Design fees capped at 3% of product purchase price

Note: Under the following circumstances, the purchase of furniture is exempt from University bidding requirements, per Policy 6130:

3.4.4 Situational Acquisitions

k. Goods that are in used condition.

3.4.3 Government and Agency Acquisitions

a. Rehabilitation agency acquisitions.

b. Correctional industries acquisitions.

c. Federal government acquisitions including federal surplus.

d. Inter-agency contracts, including contracts with other institutions of higher education.

Government Sales Representatives Table

For Door Access Hardware, Locks, and Keys, submit a Facilities Operations and Maintenance work order at Facilities: Submit a Work Order

Application Support, IT Project Management, IT Process Management, Data Entry, Geographic Information System Analyst/Programmer, Web Developer, IT Security Specialist

For help using these contracts, contact John Lim, johnlim@boisestate.edu.

State Contracts:

The Idaho State Department of Purchasing has put mandatory contracts and processes in place for IT Services including:

• Application Support
• Network & Infrastructure Support
• Project & Process Management
• Other Required IT Services
  • Technical Writer
  • IT Security Specialist
  • Data Entry Operator
  • GIS Programmer/Analyst
  • Web Developer

Statewide Contracts

Contract Use Instructions:

For information on using these contracts, contact John Lim, johnlim@boisestate.edu.

For help using these contracts, contact John Shinn at x6-1107, johnshinn@boisestate.edu.

State Contracts & Use Instructions:

These Contracts are established by the State of Idaho as Mandatory use. For inventory and pricing see the contact table below. Check with your department or Supplier Contract Representative for account information or website login information (when applicable).

*Shipping and delivery charges will apply to orders totaling less than $50.00, per the contract. It is encouraged that you consolidate orders to avoid shipping charges, whenever practical.

Rush Shipment requests will incur additional charges. Under certain conditions related to current fuel prices, a fuel surcharge may be added to your order per the contract.

**To see contract pricing you will need an account login. Speak with your department or your Sales representative for account info.

Henry Schein

Omnia Contract Number: 2021002973

Contract Use Instructions:

Contact Henry Schein representative for assistance.

Henry Schein Representative Contact Information:

• Sean Griffinz, Account Manager
• Email: Sean.Griffin@henryschein.com
• Mobile: 562-355-1326
• Customer Service: 800-472-4346

McKesson Medical

State of Idaho Blanket Purchase Order: SBPO20245051

Contract Use Instructions:

Contact McKesson Medical representative for assistance.

McKesson Medical Representative Contact Information:

• Tony Nudo
• Email: Tony.Nudo@mckesson.com
• Mobile: 630-945-7018

For help using this contract, contact Logan Brudenell at x63702, loganbrudenell@boisestate.edu

Cloud Cover Music

Contract Instructions

Subscription Plan Details

• Monthly subscription plan: $22.90 per month
• Yearly subscription plan: $247.32 per year

How to Sign up for an account

1. To sign up for, or manage, a monthly subscription plan, visit Cloud Cover Music – Monthly Plan
2. To sign up for, or manage, a yearly subscription plan, visit Cloud Cover Music – Yearly Plan

For assistance with installation or troubleshooting

Live chat: help.cloudcovermusic.com

Call: (844) 422-6249

Email: support@cloudcovermusic.com

ODP Business Solutions (Formerly Office Depot) – For help using this contract, contact John Shinn at x61107, johnshinn@boisestate.edu

ODP Business Solutions LLC – PADD20231615

Minimum Order Fee

Orders under $25 will be charged a $5.99 special handling fee.

Office Depot Representative Contact Information:

• Joe Taylor, Senior Account Manager
• Email: joseph.taylor@odpbusiness.com
• Phone: 417-379-9542

Contract Use Instructions:

Purchases from Office Depot retail locations are not covered in the current contract.

Items can be purchased through the Broncohub Punchout Catalog. More information can be found on the Broncohub Punchout Catalog (Job Aid).

Items may also be ordered directly from the ODP Business Supplies. This options requires account log in information in order to access contract pricing. (ODP Business Solutions)

Staples – For help using this contract, contact John Shinn at x61107, johnshinn@boisestate.edu

Staples – Contract Number: CNR01373

Staples Representative Contact Information:

• Teresa Mitchell, Account Manager
• Email: Teresa.mitchell@staples.com
• Phone:801-244-4390

Contract Use Instructions:

Contact P2P_Procurement@boisestate.edu to create an University account with Staples.

For help using this contract, contact Melissa Atkins x6-3363, mmatkins@boisestate.edu.

Albertson’s Library provides support and guidance with open web publications-  Albertsons Library: Research Support

• Campus Security and Police Services

Contact: D.J. Giumento, Associate Director Security and Event Management Department of Public Safety

Phone: (208) 426-2829

Email: djgiumento@boisestate.edu

For more information, contact the Help Desk at (208) 426-4357, helpdesk@boisestate.edu, chat, or Help Desk Self Service. 

As you consider software you wish to purchase, the Boise State Project Management Office (PMO) team will ensure the software is reviewed for the safety and security of our campus community. The PMO team collectively checks for compatibility with Boise State’s existing IT infrastructure, compliance with University policies, and adherence to best practices and IT standards. Boise State stands to save resources by reducing redundancy and unifying toolsets.

Campus Solutions:

Software Review Requirements

Any software must be reviewed by the Software and Accessibility Review Board (SARB). A SARB request must be submitted prior to the procurement of requested software. SARB reviews are then required for every contracted period of time between the University and the vendor as well as when there are any changes to the way the software will be utilized and/or who will utilize the software.

Boise State University’s Software Application Inventory

In an effort to reduce redundant software across campus, SARB maintains a list of approved software that has been reviewed for the safety and security of the University. Please refer to the University Application Inventory to determine if an existing approved software meets your department’s needs. Though software is on the list, a SARB request is still required for any new or renewal procurement as indicated in the SARB webpage.

Contract Review Requirements

Additionally, all university contracts, including software contracts, are subject to state law requirements and university contracts policy and procedures governing their administration and are subject to review by the Office of the General Counsel or a university representative who has been authorized to review and negotiate contracts. Contact the Procurement Department for more details.

State Contracts:

If you cannot find the software you need in the resources above, The State of Idaho Department of Purchasing’s has established mandatory Statewide Contracts for software.

For help using these contracts, contact John Lim, johnlim@boisestate.edu.

For help using these contracts, contact Melissa Atkins, x6-3363, mmatkins@boisestate.edu.

More information about Temporary Labor/Staffing Services

All products bearing Boise State University’s brand must be purchased from a business licensed by the University. Please check Boise State’s Licensed Vendors page to confirm prior approval or reach out to licensing@boisestate.edu with questions.