Position Budgeting

New Positions

• Position Action Request Forms are submitted via Smartsheet. Before proceeding to hiring, you will need to submit a Position Action Request Form to obtain compensation and budget approval and receive a Position Number (PCN). Base (permanent) budget transfers are required to fund positions on appropriated funds.
• The Position Action Request is available through Bronco Hub.

Changing the Budget of an Existing Position

• Position Action Request Forms are required to change the budget of a position. The Position Action Request is available through Bronco Hub.
• Reclassification and salary changes for employees are first approved by Compensation through the Position Action Request Form. The employee action may be submitted in PageUp or HCM after the Position Action Request has been approved.
• Base (permanent) budget transfers are still required for actions involving appropriated funds. Reach out to your Budget Analyst if you are unsure if an action will require a budget transfer.

Deleting Positions

If a PCN is vacant and no longer needed by an area, please email budgetandplanning@boisestate.edu to request the PCN be deleted. If the PCN has appropriated base budget, a budget transfer must first be sent to remove the budget from the position.

Frequently Used Terms

• A Budgeted Position has a position number in PCNs 1-4999 and is benefit eligible. Budgeted Positions are also called Regular Positions and are budgeted out of Regular salaries 410XXX.
• A Base Budgeted Position is the same as a Budgeted Position. Base budgeted positions have dedicated, recurring, or ongoing budget for the position.
• Base Budget is the recurring, or ongoing, budget for the Fund.Department.CostCenter (FDCC). The Base Budget is the starting point for annual budget development and is balanced to a recurring, or ongoing, expected revenue source. Base Budget was previously called Permanent Budget.
• Irregular (previously Temporary) positions that are benefit eligible are short-term positions that are at least 5 months in length where the employee works 20+ hours a week. Irregular positions are assigned position numbers in PCNs 5000-5999, are paid from Irregular salaries (411XXX), and don’t require base funding. This will primarily be used for positions that fill a temporary need or continued employment contingent on uncertain funding source.

Policy

Base Budgeting for Regular Positions (Policy 6350)
All regular positions charged partially or entirely to appropriated funds must be budgeted in an amount equal to or greater than the portion of the annualized base salary of the employee charged to the appropriated budget.