A recurring/automatic payment is the process that authorizes a business to automatically deduct funds from an account at regular intervals to pay for goods or services. The Shared Services team has taken an active role in providing recurring/automatic payment support to campus including tracking and storing invoices for each item. Allowing Shared Services to take over any recurring/automatic payments, will provide a piece of mind knowing that your payments are current and save you time with reconciliations including invoice storage and retrieval.
Recurring/Automatic Payment Process Flow
- Department submits request with Shared Services via Smartsheet Intake Form. Required information includes requested vendor, funding source, business purpose, payment frequency and copy of your most recent invoice
- Shared Services contacts the vendor to set up the payment schedule and authorization
- Shared Services will update the department once the recurring/automatic payment has been completed
- Shared Services will store all the invoices for easy access however should a department require access, invoices will be sent directly to the department alongside Shared Services
- Campus departments will be responsible for updating or canceling any services with vendors as they choose