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Invoice Payments

Shared Services is ready to assist with all your invoice payment needs. We’re committed to providing excellent service, including prompt follow-up and accurate processing. We’ve simplified the process to save you time and ensure your requests are handled efficiently. Simply submit your invoice payment request through the Shared Services intake request form, along with the business purpose and correct funding string, and our team will take care of the rest.

Process Steps:

  1. Request Submission: Departments submit requests via the Smartsheet Intake Form, including the invoice, business purpose, and funding string.
  2. Shared Services Review: Shared Services reviews each request and determines the correct payment method.
  3. Payment Processing: Shared Services processes the payment via Bronco Hub, ensuring accuracy and timely completion. P-Cards may be used if permitted or requested by the department.
  4. Approval Workflow: The invoice follows the necessary approval workflow.
  5. Payment Disbursement: Payments are processed on Tuesdays (ACH) and Thursdays (ACH and check).
  6. Payment Confirmation: Once processed, the invoice status is updated to “fully paid,” and the department is notified.