Welcome to Shared Services
Shared Services is a centralized team of financial transaction experts dedicated to enhancing efficiency, minimizing compliance risks and streamlining administrative tasks across campus departments. Our focus is on partnering strategically with the university community to deliver innovative, customer-focused financial services that advance the university’s mission.
Exploring Shared Services
Shared Services is available to all of campus. To discover how Shared Services can benefit your department, please email sharedservices@boisestate.edu to schedule a consultation. We begin with an open-ended discussion to understand your needs and develop a customized plan for your department.
Order Request Form
Water Services
To streamline water service management for all campus departments, Shared Services provides centralized support for setup, payments, and invoicing. Departments maintain direct control over service adjustments and are responsible for terminating existing vendor contracts. To request water service from either Idaho Springs or Culligan, please utilize the request form below.
Non-Employee Reimbursement Support
We’re pleased to announce that Shared Services now offers comprehensive support for all invoice payments, including non-employee reimbursement requests. By using current university procedures and the Bronco Hub invoice module, we ensure thorough follow-up and timely payments.
Our team can help you with the invoice submission process and will manage follow-up with recipients according to all existing university guidelines. Our aim is to save university units valuable time and effort in managing non-employee reimbursements.
If you’d like to take advantage of this service, please use the request form below.
Quicklinks
How University Shared Services Supports Campus
Transactional Support
We handle the day-to-day purchasing activities, allowing departments to focus on their core mission:
- Full P-Card purchasing and reconciliation.
- Processing recurring and automatic payments.
- Managing invoice payments efficiently.
- Facilitating requisition submittals and payments.
- Onboarding new suppliers.
- Supporting Oracle punch-out catalog reconciliation.
Consultative Support
We provide expert guidance and support to ensure compliance and best practices:
- Transactional support across P-Cards, invoices, requisitions and other areas.
- Dedicated customer service representatives to assist with financial transaction processing.
- Experts available to interpret and explain purchasing policies.
- P-Card financial transaction auditing support and best practices recommendations.