The University’s Purchasing Department is responsible for overseeing all University procurements. Procurement actions include purchases of goods and services via p-cards and “Contracts” as defined in 2 CFR 200.22 (e.g., Purchase Orders, Contracts for Services). Procurement actions do not include “Subawards” as defined in 2 CFR 200.92. For more information, see 2 CFR 200.330.
Sponsored Project Procurement Guides, Templates and Procedures
Guides for Various Procurement Scenarios
Contract for Services Template & Guide
Steps for Contracts for Services
Each procurement action has its unique challenges and opportunities, so the process described below will be adapted as necessary to achieve the best possible outcome.
- Campus completes the Sponsored Project Contract for Services (using the Sponsored Project Contract for Services Guide);*
- All Contracts for Services funded by a sponsored project (regardless of fund source) must be submitted to Purchasing via a Standard Purchasing Requisition. The requisition “Item Type” must be “billed by amount.”
- The Purchasing Department will negotiate and sign the agreement.
- Sole source;
- Contract for Services;
- Funded by a sponsored project;
- Above $10,000; and
- That requires negotiation.
- If all of the above are true, Purchasing posts the transaction on its Sole Source Legal Notice web page for the requisite amount of time in accordance with applicable law and policy (e.g., University Policy # 6130, Idaho Code 67-9221(2) and IDAPA 38.05.01). If these tasks are still outstanding, campus initiators should use this waiting period to: (i) complete applicable Software and Accessibility Review Requests (SARB); (ii) complete applicable Independent Contractor Classification Checklists; and (iii) ensure the desired Contractor has submitted its W-9 and the Contractor has been set up in OFC.