Raptor Research Center
Resources & Forms
RRC Travel Authorization Information Form

RRC Travel Authorization Information Form

Use this form to provide information to the RRC administration that is needed for them to submit a Travel Authorization (TA) request on your behalf. The RRC submits Travel Authorization requests for M.S. Raptor Biology students, RRC employees, or employees primarily using RRC funding (Dept. 69200) to travel.

All Boise State employee travel must be approved before spending funds for that travel per Boise State Travel Policy 6180, §4.2. This form provides the needed information for RRC administration to submit a TA on your behalf. Please submit this form at least two weeks before travel if possible to allow time for entry, routing, and approval. RRC administration will email you directly once the TA is finally approved and will provide you with a copy to accompany associated financial transactions.

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Which category best describes the traveler?(Required)

Your response to this question will help determine if this RRC Travel Authorization Form is the correct form to use. If it is not, the subsequent field after your response to this question will direct you to the appropriate form.

M.S. Raptor Biology student who is a Boise State employee, including Graduate Assistants

M.S. Raptor Biology student who is not a Boise State employee or who is traveling completely unrelated to their employment (such as field trips)

RRC Employee

Other Boise State employee who is primarily using RRC (Dept. 69200) funding to travel

DBS (Biology) employee who is primarily using DBS (Dept. 70600) or other funding

An employee or student who is neither a Biology nor a Raptor Research Center employee/student and who is not primarily using Biology or RRC funding for travel

RRC Travel Authorization (TA) Information Form

Please proceed to the next page and use this RRC Travel Authorization Information Form to request TAs for M.S. Raptor Biology student employees, RRC employees, or employees primarily using RRC (Dept. 69200) funding to travel.

Student Travel and Field Trip Expectations and Consent Agreement

Based on your last response, the traveler is an M.S. Raptor Biology student, EEB raptor student, or RRC student research participant not employed by Boise State University whose travel is associated with RRC travel (such as for field work, to a conference to present research, or an educational field trip) OR the traveler is an M.S. Raptor Biology student or EEB raptor student who IS employed by Boise State but who is participating in an RRC field trip completely unrelated to their employment. In any of these cases, please complete the Student Travel and Field Trip Expectations and Consent Agreement and email it to RaptorResearchCenter@boisestate.edu. If the form link does not work, email the RRC and ask for an updated form. If the traveler fits the description but is engaging in travel through Biology rather than the RRC, the same form can be used but send to biol-forms@boisestate.edu. Please DO NOT proceed with the rest of the RRC Travel Authorization Information Form on the next page.

DBS Employee Travel Authorization (TA)

Based on your last response, the traveler is a DBS (Biology) employee who is primarily using DBS (Dept. 70600) funding and/or other funding. Please complete the DBS Employee Travel Authorization Form to route to DBS administration for processing. Please DO NOT proceed with the rest of the RRC Travel Authorization Information Form on the next page.

Other Department (not Biology or Raptor Research Center) Employee or Student

Based on your last response, you are in the wrong place! Please consult your home department for the correct forms and procedures regarding Travel Authorizations.

Traveler Name(Required)

First Last

Are you (the submitter) the person traveling?(Required)

Yes, I am the person who needs this Travel Authorization

No, I am completing this form for someone else

Submitter Email(Required)

Enter Email Confirm Email

Traveler ID #(Required)

Boise State ID – 9 digits

Traveler Department

Home department or the department primarily affiliated with this travel

Traveler Cell Phone #(Required)

Traveler Email(Required)

Enter Email Confirm Email

Travel Location(s)(Required)

(City, State, Country)

Departure Flight Airport Codes

From-to if applicable (e.g., BOI-LAX)

Return Flight Airport Codes

From-to if applicable (e.g., LAX-BOI)

Emergency Contact Name(Required)

Note: Emergency contact information will only to be used in emergency situations by Boise State officials.

First Last

Emergency Contact Phone #(Required)

Emergency Contact's Relationship to Traveler(Required)

Travel Business Purpose(Required)

Please be specific–name of conference, type of field work, etc.

Are you (or the traveler) traveling with others who are employees?(Required)

Do not include student employees or graduate assistants here–instead include them on your response to the next question.

Yes

Please list the employees traveling with you (or the traveler).(Required)

(First & Last Name)

Are you (or the traveler) traveling with others who are students?(Required)

(including student employees or graduate assistants)

Yes

Please list the students traveling with you (or the traveler).(Required)

First & Last Name

Email Address

Select the following that is applicable regarding the foreign travel insurance required by Risk Management and Insurance (RMI):(Required)

If only traveling domestically, travelers do not need this additional travel insurance coverage.

I am not traveling internationally and do not need this insurance.

I need the RRC to submit an International Travel Template for me.

I will submit my own Foreign Travel Submission form to RMI once I receive confirmation of my Travel Authorization approval from RRC administration.

Travel Start Date(Required)

Month

Day

Year

Travel End Date(Required)

Month

Day

Year

Is personal travel scheduled in conjunction with business travel?(Required)

Yes

Number of Business Days(Required)

How many days of your travel will be business travel days (and not personal days)?

Upload Business Itinerary Narrative or Conference Agenda(Required)

Itinerary must clearly identify the business portion of the trip, for example, list the start and stop dates of a conference, as well as which days will be personal travel days. File size must be smaller than 4 MB. File type must be .pdf, .txt, .jpg, .jpeg, .gif, .png, .doc, .docx, .rtf, .xls, .xlsx, or .csv. File name must be less than 96 characters.

Drop files here or

Accepted file types: pdf, txt, jpg, jpeg, gif, png, doc, docx, rtf, xls, xlsx, csv, Max. file size: 4 MB, Max. files: 2.

Maximum file size – 4 mega bytes.

Upload Travel Agenda or Conference Agenda

If at all possible, please upload a copy of the travel agenda, conference agenda, or a written narrative of the proposed travel. This step is ?NOT needed for “no cost travel” or local recurring travel. File size must be smaller than 4 MB. File type must be .pdf, .txt, .jpg, .jpeg, .gif, .png, .doc, .docx, .rtf, .xls, .xlsx, or .csv. File name must be less than 96 characters.

Drop files here or

Accepted file types: pdf, txt, jpg, jpeg, gif, png, doc, docx, rtf, xls, xlsx, csv, Max. file size: 4 MB, Max. files: 2.

Maximum file size – 4 mega bytes.

Who will pay for travel costs?(Required)

NOTE: Third Party is also known as “no cost travel,” and local travel with Recharge mileage on RRC vehicles would be included in this category if no encumbrance is desired on funds to be used.

University: Responsible in part or whole for the employee travel cost.

Third Party: Responsible in whole for the employee travel cost.

Name of Third Party(Required)

If a Third Party will be paying for part or all of the employee’s travel costs, please enter the Third Party’s name here. Or if this TA is for local travel with Recharge mileage on RRC vehicles, enter “RRC” as the Third Party.

Add Expense(Required)

At least one expense must be listed, even for no cost travel (enter $0 for amount in this case). TYPES OF EXPENSES: Airfare, Baggage, Lodgining, Parking, Per Diem (Meals), Registration/Membership, Transportation-Personal Vehicle, Transportation-Public (Taxi, Rideshare), Transportation-Rental Car/Fuel, Miscellaneous, or Total Travel Expense

Prepaid/P-card, Reimbursement, or Paid by Third Party?

Type of Expense (see list in description)

Amount

Funding: Fund-Department-Cost Center-Project (FFFF.DDDDD.CCCCCCC.PPPPPPPPPP or "RRC" or N/A for Third Party)

Notes

(optional)

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