The Glossary of University Policy Terms provides a consolidated set of terms and definitions that have been previously used in University policies. The glossary is a useful resource for updating existing or drafting new policies. To confirm the current policy term and definition, please refer to the actual policy.
For questions about the glossary, contact the Policy Office at (208) 426-3098
Glossary
Use the search feature to filter table content.| Term | Definition | Policy | Section |
|---|---|---|---|
| Minor Amendment | Any change to an existing University Policy that is limited to a clerical or grammatical change or correction that does not change the intent, scope, application, or meaning of the policy. | 1000 | Governance/Legal |
| Policy Originator | Person or group of persons with a new or amended University Policy proposal. | 1000 | Governance/Legal |
| University Policy | A policy that mandates actions with broad application throughout the University community, or to a major component of the University. | 1000 | Governance/Legal |
| Institutional Records | Documents or records that are created or received in connection with the activities and business of the University. Institutional records are preserved for varying periods in order to provide information and evidence concerning policies, decisions, procedures, functions, or other activities of the institution. | 1020 | Governance/Legal |
| Private Records | Personal files of faculty and staff of the university that pertain to their professional careers, such as lecture notes, syllabi, manuscripts and so forth, are not regarded as public records. Faculty and staff are encouraged to offer these types of records to the University so that materials having historical or research value may be preserved in the university archives. | 1020 | Governance/Legal |
| Public Records | Correspondence, minutes, reports, and other materials that are related to the official function of the University are public records. Their preservation, transfer, disposal, and destruction are governed by this policy. | 1020 | Governance/Legal |
| Source Material Considered Public Records | Records relating to faculty, staff, and student organizations, which provide source material that could be valuable to researchers engaged in tracing the history of the university should be treated in the same manner as public records. Examples of source material that should be considered public records include minutes, agendas, and committee reports of Faculty Senate, ASBSU entities, local chapters of professional groups, and so forth. | 1020 | Governance/Legal |
| University Archives | Documents or records defined above which have been deposited with the University archivist for permanent preservation and control and to be made available for use in accordance with the provisions under which they have been placed in the archives. | 1020 | Governance/Legal |
| Affected University Personnel | All University personnel who are in possession or control of University records that are the subject of a legal hold. | 1030 | Governance/Legal |
| Electronic Records | All forms of electronic communications, including, but not limited to, email word processing documents, calendars, spreadsheets, voice messages, videos, photographs, text messages, or information stored in any mobile devices. | 1030 | Governance/Legal |
| Evidence | All records, whether in electronic or paper form, created, received, or maintained in the transaction of University business, whether conducted remotely or on campus. Evidence may include, but is not limited to, paper records and electronic records stored on hard drives of University workstation desktops, laptops, personal computers, flash drives, CD-ROMs, memory sticks, tapes, zip disks, diskettes, or on any mobile devices, regardless of location or ownership. | 1030 | Governance/Legal |
| Legal Hold (also known as "Litigation Hold") | An order to cease destruction and to preserve all records, regardless of form, related to the nature or subject of the Legal Hold. The Legal Hold supersedes any activities otherwise permitted under University policy 1020 (University records and archives). | 1030 | Governance/Legal |
| University Personnel | Includes all current and former University employees, whether permanent, temporary, full-time or part-time, faculty or student employees. | 1030 | Governance/Legal |
| Alcohol Beverage Permit | A permit issued to allow the sale or consumption of Alcoholic Beverages on campus and at properties that it owns or controls. | 1050 | Governance/Legal |
| Alcoholic Beverage | Any beverage containing alcoholic liquor as defined in Idaho Code §23-105. | 1050 | Governance/Legal |
| Event Organizer | The individual or group who is responsible for the permitted event. | 1050 | Governance/Legal |
| Living Quarters | The specific room or rooms of a residential facility that are assigned to students of the institution (either individually or in conjunction with another roommate, roommates, or family members or dependents) or to faculty or staff and their family members and dependents in residence as their individual living space. | 1050 | Governance/Legal |
| Permitted Event | An event that has received an Alcohol Beverage Permit. | 1050 | Governance/Legal |
| Discrimination | Treating an individual or group differently or less favorably (e.g., denied rights, benefits, equitable treatment, or access to facilities available to all others) on the basis of Protected Class. | 1060 | Governance/Legal |
| Harassment | Unwelcome or offensive behavior that is based upon an individual’s or group’s Protected Class. Harassment may include conduct that is verbal, written, or physical in nature. Harassment that creates a Hostile Environment is prohibited by this policy. A person is capable of engaging in prohibited Harassment even if the person belongs to the same Protected Class as the individual or group targeted. | 1060 | Governance/Legal |
| Protected Class | A group with a common characteristic who are legally protected from adverse treatment on the basis of that characteristic. For purposes of this policy, Protected Class characteristics include race, ethnicity, color, religion, age, national origin, physical or mental disability, veteran status, genetic information, or any other status protected under applicable federal, state, or local law. (Protected class characteristics of sex, gender, sexual orientation, gender identity, gender expression, or pregnancy are cover under University Policy 1065). If a person discriminates against or harasses an individual or group because the person believes the individual or group is a member of a Protected Class, that conduct may violate this policy even if the individual or group does not actually belong to that class. | 1060 | Governance/Legal |
| Responsible Employees | All University employees except those defined as Confidential Resources. Responsible Employees are mandatory Reporters for purposes of this policy. Responsible Employees are not required to report information disclosed (1) at public awareness events (e.g., candlelight vigils, protests, or other public forums in which individuals may disclose conduct prohibited by this policy), or (2) during an individual’s participation as a subject in an Institutional Review Board-approved human subjects research project. The University may provide information about available resources at public awareness events, however, and Institutional Review Boards may, as they deem appropriate, require researchers to provide such information to all subjects of approved projects. If a Responsible Employee is unsure whether an event would be considered a public awareness event, the Responsible Employee should contact Institutional Compliance for clarification. With the exception of student employees, students are not mandatory Reporters, but are encouraged to report suspected violations of this policy. | 1060 | Governance/Legal |
| Third Party | An individual who is not a Member of the University Community. | 1060 | Governance/Legal |
| Witness | An individual who may have information relevant to a report of prohibited conduct. A Witness may be a student, an employee or a Third Party. | 1060 | Governance/Legal |
| Complainant | An individual reported to have experienced conduct prohibited by this policy, regardless of whether the individual makes a report or seeks disciplinary action. When the University believes a Respondent represents an ongoing threat to the University community, but the Complainant does not want to pursue a complaint, the University may assume the role of Complainant. | 1060, 1065 | Governance/Legal |
| Confidential Resources | University Health Services medical and counseling staff who learn of a potential violation of this policy while performing services in the scope of their employment as licensed clinicians, and graduate students in Counselor Education who are acting as counselors in a practicum course. Confidential Resources are not Responsible Employees as defined by this policy but are still Reporters for Clery Act purposes in accordance with University Policy 12000 (Clery Act Compliance). | 1060, 1065 | Governance/Legal |
| Good Faith | Intention to be open and honest with no deliberate intention to deceive or defraud. | 1060, 1065 | Governance/Legal |
| Hostile Environment | Conduct that is so severe, pervasive, or persistent that it creates an environment that (1) would cause a reasonable person substantial emotional distress and undermine the person’s ability to work, study, learn, or otherwise participate in University programs or services; and (2) actually does cause the harassed person(s) any of these difficulties. The more severe the conduct, the less need there is to demonstrate a repetitive series of incidents created a Hostile Environment, particularly if the Harassment is physical. A single or isolated incident of Discrimination or Harassment may create a Hostile Environment if the incident is sufficiently severe. | 1060, 1065 | Governance/Legal |
| Reporter | An individual who reports alleged prohibited conduct but who is not the individual who is the target of the prohibited conduct. | 1060, 1065 | Governance/Legal |
| Respondent | The individual, individuals or group alleged to have engaged in conduct prohibited by this policy. | 1060, 1065 | Governance/Legal |
| Retaliation | Adverse treatment of an individual because that individual opposed Discrimination or Harassment, made a Good Faith complaint pursuant to this policy, or conducted or participated in Good Faith in an investigation conducted pursuant to this policy. | 1060, 1065 | Governance/Legal |
| Members of the University Community | University employees, students, affiliates, affiliate faculty, volunteers, contractors, vendors, customers, visitors, and participants in a University-sponsored program or activity. | 1060, 1065, 12050 | Governance/Legal |
| Coercion | To force one to act based on fear of harm to self or others. Means of coercion may include, but are not limited to, pressure, threats, emotional intimidation, or the use of physical force. | 1065 | Governance/Legal |
| Consent | Voluntary, informed and freely-given agreement, which may be withdrawn at any time, to engage in a course of conduct. Consent is demonstrated through words or actions creating clear permission of willingness to engage in mutually agreed-upon sexual activity. Neither silence, the absence of resistance, nor the existence of a prior consensual sexual relationship are sufficient to indicate Consent. A person who is incapacitated by alcohol or illegal or prescription drugs, unconscious, or asleep cannot give Consent. Agreement to engage in a course of conduct shall not be considered as freely given, and shall not constitute Consent, when it is obtained through harassment, coercion, threats, or other forcible conduct. A person under 16 years of age cannot give Consent for sexual activity; those who are 16 or 17 may only Consent to sexual encounters with partners who are less than 3 years older. | 1065 | Governance/Legal |
| Discrimination | Treating an individual or group differently or less favorably on the basis of their sex, gender, sexual orientation, gender identity, gender expression or pregnancy. Discrimination on basis of race, color, religion, age, national origin, physical or mental disability, veteran status, genetic information, or any other status protected under applicable federal, state, or local law is addressed in University Policy 1060. | 1065 | Governance/Legal |
| Domestic/Dating Violence | Sexual Harassment that is intended to harm, threaten, intimidate, or control another person in a relationship of a romantic or intimate nature, regardless of whether that relationship is ongoing or has concluded or the number of interactions between the individuals involved. This often takes the form of abuse, whether physical, sexual, verbal, emotional, or technological. | 1065 | Governance/Legal |
| Incapacitation | The physiological and/or cognitive inability, temporarily or permanently, to make informed, rational judgments and decisions including giving Consent. States of Incapacitation may include unconsciousness, sleep and blackouts. An individual is incapacitated if it is demonstrated that the individual was unaware at the time of the incident where they were, how they got there, or why or how they became engaged in a sexual interaction. Where alcohol or other drugs are involved, Incapacitation is determined by how a Complainant’s decision-making capacity, awareness of consequences, and ability to make informed judgments are impacted. A determination of Incapacitation does not turn on technical or medical definitions, but instead focuses on whether a Complainant has the ability to make informed, rational judgments and decisions including giving Consent. Common and obvious warning signs which indicate that a person may be incapacitated or approaching Incapacitation may include: slurred or incomprehensible speech, unsteady gait, combativeness, emotional volatility, vomiting, or incontinence. A person who is incapacitated may be unable to accurately respond to one or more of the following questions: “Do you know where you are?”, “Do you know how you got here?”, “Do you know what is happening?”, “Do you know who you are with?” For purposes of this policy, when alcohol is involved, Incapacitation is a state beyond drunkenness or intoxication, and when drug use is involved, Incapacitation is a state of beyond being under the influence or impaired by use of the drug. A person is not incapacitated merely because they have been drinking or using drugs. Alcohol and drug use impact each individual differently, and determining whether an individual is incapacitated requires an individual determination. In evaluating whether a person was incapacitated for purposes of determining whether Consent was present, the University considers: (1) Did the person initiating sexual activity know that the other individual was incapacitated? If not, (2) Would a sober, reasonable person in the same situation have known that the other individual was incapacitated? If the answer to either of these questions is “yes,” then the person was incapacitated, and Consent was absent. A Respondent’s intoxication is never an excuse for or a defense to conduct prohibited by this policy and does not diminish their responsibility to determine whether Consent is present. | 1065 | Governance/Legal |
| Quid Pro Quo | When submission to any form of Sexual Misconduct is made either explicitly or implicitly a condition of an individual’s 1) employment conditions, including, for example, hiring, firing, promotion, or pay; or 2) academic advancement, including evaluations, grades or progression. | 1065 | Governance/Legal |
| Responsible Employees | All University employees except those defined as Confidential Resources. Responsible Employees are mandatory Reporters for purposes of this policy. Responsible Employees are not required to report information disclosed (1) at public awareness events (e.g., Take Back the Night, candlelight vigils, protests, survivor speak-outs, or other public forums in which individuals may disclose conduct prohibited by this policy), or (2) during an individual’s participation as a subject in an Institutional Review Board-approved human subjects research project. The University may provide information about Title IX rights and available resources at public awareness events, however, and Institutional Review Boards may, as they deem appropriate, require researchers to provide such information to all subjects of approved projects. With the exception of student employees, students are not mandatory Reporters, but are encouraged to report suspected violations of this policy. | 1065 | Governance/Legal |
| Sexual Harassment | Unwanted conduct on the basis of sex, sexual orientation, gender or gender identity, whether actual or perceived. This includes, but is not limited to: Attempting to coerce an unwilling person into a sexual relationship; Sexual Misconduct, as defined in this policy; Dating or Domestic Violence, as defined in this policy; Subjecting a person to unwelcome sexual attention, unwanted comments, or communications or jokes of a sexual nature or about their sexual experiences or orientation; Punishing a refusal to comply with a sexual request; Conditioning a benefit on submitting to sexual advances; Stalking, as defined in this policy, on the basis of sex or gender; Threatening or committing sexual violence; or Bullying someone on the basis of sex or gender. This includes bullying someone for exhibiting what is perceived as a stereotypical characteristic for their sex, or for failing to conform to stereotypical notions of masculinity and femininity. This may include repeated use of degrading words, gestures, or sounds to describe a person. Sexual Harassment may be committed by any person upon any other person regardless of the sex, gender, sexual orientation, gender identity and/or expression of those involved. To be a violation of this policy, Sexual Harassment must create a Hostile Environment or be Quid Pro Quo. | 1065 | Governance/Legal |
| Sexual Misconduct | A form of sexual harassment which includes any of the following: - Nonconsensual Sexual Contact (or attempts thereof) Any intentional non-penetrating sexual contact, whether with a body part or a foreign object, by one person upon another, performed without consent. Examples of sexual contact include: Contact with the breasts, buttocks, groin, or genitals, or touching of another with any of these body parts; Making a person touch themselves or another person with or on the breasts, buttocks, groin, or genitals; and Bodily contact in a sexual manner, though not involving contact with breasts, buttocks, groin, genitals, mouth, or other orifice. - Nonconsensual Sexual Intercourse (or attempts thereof) Vaginal or anal penetration by a penis, object, tongue or finger or mouth to genital or anal contact, no matter how slight the penetration or contact, in which one party has not given Consent, whether or not it is performed through force. - Sexual Exploitation Non-consensual or abusive sexual behavior which does not fit within one of the other Sexual Misconduct definitions. Examples of sexual exploitation include, but are not limited to: Invasion of sexual privacy; Prostituting of a member of the university community; Nonconsensual recording of any form of a sexual activity; Duplication, distribution, or publication of a consensually made recording of a sexual activity without the consent of all parties involved in the recorded sexual act; Going beyond the boundaries of consent, including letting someone else watch a consensual sex act while hiding; Knowingly viewing, photographing, or filming another person without that person’s knowledge and consent, while the person being viewed, photographed, or filmed person is in a place where there is a reasonable expectation of privacy; Knowingly transmitting a sexually transmitted infection to a member of the university community; or Exposing one’s genitals or inducing another to expose their genitals in nonconsensual circumstances. Sexual Misconduct may be committed by any person upon any other person regardless of the sex, sexual orientation, gender, and/or gender identity of those involved. | 1065 | Governance/Legal |
| Stalking | Stalking is a form of Sexual Harassment. Stalking is a course of conduct directed at a specific person that would cause a reasonable person to feel fear or substantial emotional distress. For the purpose of this definition, a course of conduct is defined as two or more incidents. Stalking behaviors may include, but are not limited to: Non-consensual communication including, in-person communication, telephone calls, voice messages, text messages, email messages, social networking site postings, instant messages, postings of images or information on websites, written letters or notes, gifts, or any other communications that are undesired and/or place another person in fear; Following, pursuing, waiting, or showing up uninvited at a workplace, place of residence, classroom, or other locations frequented by the person being targeted; Surveillance and other types of observation, whether by physical proximity or electronic means; Trespassing; Vandalism; Non-consensual touching; Direct physical and/or verbal threats against a person being targeted or that person’s friends, family members, or animals; Gathering of information about a person from that person’s family, friends, co-workers, or classmates; Manipulating and controlling behaviors such as threats to harm oneself or threats to harm someone close to the target of the behaviors; or Defamation or slander of the person being targeted. | 1065 | Governance/Legal |
| Individuals with Disabilities | Individuals With Disabilities include individuals who: 1) have a physical or mental impairment that substantially limits one or more major life activities (functions such as performing manual tasks, walking, seeing, hearing, speaking, breathing, or learning); 2) have a record of physical or mental impairment; or 3) are regarded as having a substantially limiting physical or mental impairment, even though the impairment is insubstantial, a reflection of the attitudes of others, or nonexistent. | 1075 | Governance/Legal |
| The Acts | The Rehabilitation Act of 1973, the Americans with Disabilities Act of 1990 (ADA), and the ADA Amendments Act of 2008. | 1075 | Governance/Legal |
| Computer Program | A set of instructions that direct a computer to perform a sequence of tasks. | 1090 | Governance/Legal |
| Copyrightable Works | Anything protectable by copyright, such as: a. Study guides, tests, syllabi, course materials, bibliographies, texts, books, and traditional scholarly publications. b. Films, filmstrips, photographs, slides, charts, transparencies, illustrations, and other visual aids. c. Programmed instructional materials. d. Audio and video recordings. e. Simultaneously recorded live audio and video broadcasts. f. Dramatic, choreographic, and musical compositions. g. Pictorial, graphic, and sculptural works. However, Computer software, including computer programs, procedural design documents, program documents, and databases as defined below shall be treated for purposes of this policy as a Protectable Discovery and not as Copyrightable Works. | 1090 | Governance/Legal |
| Course Materials | Any materials prepared by an instructor for use in teaching a course offered by Boise State to its students, including lectures, lecture notes, syllabi, study guides, bibliographies, visual aids, images, diagrams, multimedia presentations, examinations, web-ready content and educational software. These exclude University-Sponsored Materials and University-Directed Materials. | 1090 | Governance/Legal |
| Database | A collection of data elements grouped together in an accessible format. | 1090 | Governance/Legal |
| Electronic | Relating to technology having electrical, digital, magnetic, wireless, optical, electromagnetic, or similar capabilities. | 1090 | Governance/Legal |
| Employee/Employees | Faculty, staff, or student employees of the University. | 1090 | Governance/Legal |
| Natural Person(s) | Individuals or business entities involved in the creation, invention or development of intellectual property. This term is construed broadly as including producers of creative works in the arts and sciences and creators of literary or scholarly writing. | 1090 | Governance/Legal |
| Net Proceeds | The gross receipts from royalties and all other income from the license, option, sale, lease or rental of Intellectual Property minus (a) the monies specifically directed within the license, option, sale, lease or rental agreement for additional sponsored research or development activities and (b) the amount recovered by the university for reasonable expenses incurred in the development, marketing, protection, registration or dissemination of the materials, including legal expenses. | 1090 | Governance/Legal |
| Procedural Design Document | Material that describes the procedural steps involved in the creation of a computer program. | 1090 | Governance/Legal |
| Program Document | Material created for the purpose of aiding the use, maintenance, or other interaction with a computer program. | 1090 | Governance/Legal |
| Protectable Discoveries | Anything that might be protected by utility patent, plant patent, design patent, plant variety protection certificate, maskwork, or trade secret and computer software, including computer programs, procedural design documents, program documents, and databases as defined above. | 1090 | Governance/Legal |
| Significant Additional University Support | University assistance that does not include the mere use of library resources, workshops, or university personal computers but may include stipends, significant assistance of university-provided instructional designers or other resources not openly available to employees or students. | 1090 | Governance/Legal |
| University-Directed Materials | Copyrightable materials produced by employees where the Natural Person(s) developed the material as part of the course and scope of their specific employment duties. These exclude traditional scholarly publications and Course Materials written by faculty for courses offered by the University to its students. | 1090 | Governance/Legal |
| University-Sponsored Materials | Copyrightable materials produced by employees or students where the Natural Person(s) made use of state or university resources not openly available to members of the general public in the creation or development of the specific materials. These exclude traditional scholarly publications and Course Materials written by faculty for courses offered by the university to its students. | 1090 | Governance/Legal |
| Written or In Writing | Shall include information created, generated, sent, communicated, received, or stored by electronic means, including without limitation email, telecopy, and facsimile transmissions. | 1090 | Governance/Legal |
| B Plaza | The area defined by the raised, circular, brick terrace surrounding the “B” installation south of the Administration Building. | 1100 | Governance/Legal |
| Camping | The unauthorized use of Boise State property as a temporary or permanent place of dwelling, lodging or living accommodations. University housing is an authorized use of Boise State property as a temporary or permanent place of dwelling, lodging or living accommodation. | 1100 | Governance/Legal |
| Central Quad | The area defined by Hemingway Center, the Liberal Arts Building, the Administration Building, the Mathematics Building, Riverfront Hall, and Memorial Plaza. | 1100 | Governance/Legal |
| Disruptive Activity | Activity, whether speech activity or not, which materially interferes with the normal use of a certain space, such as a classroom, office, laboratory, residence, or dining area. Activity that materially interferes with others’ reserved use of Reservable Public Areas is disrupting. | 1100 | Governance/Legal |
| Disruptive Noise | Noise where the sound, rhythm, melody, or instrumentation is Plainly Audible to the listener at a distance of 50 feet or more from the speaker or from within a building containing a classroom, staff or faculty offices, or residences. | 1100 | Governance/Legal |
| Grass Areas | Those Grass Areas of campus, available to the public and the University Community for Speech Activities. Some Grass Areas are reservable, as set forth below, and certain time, place, and manner restrictions may apply to these Reservable Grass Areas as well as to Grass Areas which are not reservable, as set out in this policy. | 1100 | Governance/Legal |
| Interactive Learning Center Plaza | The area defined by the Interactive Learning Center, the Multipurpose Building, the Education Building, Simplot Micron Academic Success Hub, and the Mathematics Building. | 1100 | Governance/Legal |
| Intramural Fields or IM Fields | Grass field: The area defined by the Appleton Tennis Complex on the north, the Kinesiology Annex on the East, Bronco Circle and the Student Union Patio on the south, and the Student Union Grass South on the west. Turf field: The turf playing field directly west of the Lincoln Parking Garage. | 1100 | Governance/Legal |
| Major University Event | An event or activity hosted by a Boise State department or unit as a core function of the University. Examples include Convocation, NCAA Athletic games, Homecoming Parade, programs designed for the recruitment, enrollment, and admission of students such as Bronco Day, and Commencement. Events hosted by student organizations or merely co-sponsored by a University department or unit are not Major University Events. | 1100 | Governance/Legal |
| Memorial Plaza | The area defined by Riverfront Hall, Friendship Bridge, Albertson’s Library, and Central Quad. | 1100 | Governance/Legal |
| Plainly Audible | Sound for which the information content is communicated to the listener, including, but not limited to spoken speech, comprehension of whether a voice is raised or normal, comprehensive musical rhythms, melody, or instrumentation. | 1100 | Governance/Legal |
| Public Areas | Those outdoor areas of campus, including Grass Areas, available to the public and the University Community for Speech Activities. Some Public Areas are reservable, as set forth below, and certain time, place, and manner restrictions may apply to these Reservable Public Areas as well as to areas which are not reservable, as set out in this policy. Public Areas do not include, the interiors of University Structures (unless otherwise designated), parking spaces, University-owned streets, the Intramural Field, or the “B” Plaza. | 1100 | Governance/Legal |
| Reservable Grass Areas | Grass Areas, that for reasons of safety, maintenance, and high demand are reservable. All Grass Areas contained inside the boundaries of the Central Quad, Interactive Learning Center Plaza, and Memorial Plaza, in addition to those specifically defined below. “B” Plaza Grass Area East – The area defined by the Administration Building to the north, the east visitor parking lot to the east, University Drive to the south, and the “B” Plaza to the west. “B” Plaza Grass Area West – The area defined by the Administration Building to the north, the “B” Plaza to the east, University Drive to the south, and the west visitor parking lot to the west. Student Union Grass Area East – The area defined by the fireplace to the north, the Intramural Field and Appleton Tennis Complex to the east, the Student Union Patio to the south, and the west visitor parking lot to the west. Student Area Grass Area West – The triangle section of grass with the Intramural Field to the north, Bronco Circle to the east, and the Student Union Patio to the south and west. | 1100 | Governance/Legal |
| Reservable Public Areas | Heavily trafficked Public Areas including the Central Quad, Interactive Learning Center Plaza, Memorial Plaza, the Student Union Patio, and Reservable Grass Areas, that for reasons of safety, maintenance, pedestrian and University vehicle access and ingress and egress, and high demand are reservable. | 1100 | Governance/Legal |
| Speech Activities | Demonstration, picketing, leafleting, petition circulation, distribution of written information, speech-making, oral presentation, and similar free expression-related activities. Fundraising, solicitation of donations, and commercial activities involving advertising, marketing, and sales are not considered Speech Activities. Major University Events are not considered Speech Activities. | 1100 | Governance/Legal |
| Sponsoring Organization/Individual | The individual or entity responsible for the activity including University-recognized student organizations. | 1100 | Governance/Legal |
| Structures | Includes the framework of, and the space enclosed by, any building, booth, tent, canopy, vehicle, trailer, fence, wall, or similar object or enclosure, including, but not limited to, the football stadium, the tennis complex and the amphitheater. The interiors of University Structures are generally not Public Areas which are freely available for unlimited Speech Activities; however, many rooms and spaces within Structures are reservable for Speech Activities. | 1100 | Governance/Legal |
| Student Union Patio | The area defined by Bronco Circle to the east, the Student Union Building to the south, Theater Lane to the west, and the grass Intramural Field to the north. | 1100 | Governance/Legal |
| University Community | All students, faculty, and staff of the University including student, faculty, and staff organizations. | 1100 | Governance/Legal |
| Conflict of Commitment | When an Employee’s outside activities interfere, or would reasonably appear to interfere, with that Employee’s Institutional Responsibilities. This includes any outside services, dual employment, consulting or other activity, regardless of the location of those activities (on or off campus), the type of entity (for-profit, not-for-profit or government), or the level of compensation (compensated or unpaid). | 1110 | Governance/Legal |
| Conflict of Interest | When an Employee’s financial, professional or other personal interests may directly or indirectly affect, or appear to affect, that Employee’s judgment in exercising their Institutional Responsibilities | 1110 | Governance/Legal |
| Course Materials | Any materials prepared by an instructor for use in teaching a course, including lectures, lecture notes, syllabi, study guides, bibliographies, visual aids, images, diagrams, multimedia presentations, examinations, web-ready content and educational software. These exclude University Sponsored Materials and University Directed Materials. | 1110 | Governance/Legal |
| Employee | Any individual employed by the university, or any Investigator on a sponsored Research project. | 1110 | Governance/Legal |
| Family Member | Any person with whom an Employee has a familial or guardianship relationship, including a parent, guardian, step-parent, child, step-child, son-in-law or daughter-in-law, brother, sister, spouse, aunt, uncle, niece, nephew, cousin, grandparent, grandchild, brother-in-law or sister-in-law, or any persons living in the same household. | 1110 | Governance/Legal |
| Financial Interest | Anything of monetary value, including but not limited to, salary or other payments for services (e.g., consulting fees or honoraria); equity interests (e.g., stocks, stock options or other ownership interests); and the value of intellectual property rights (e.g., patents, copyrights and royalties from such rights). | 1110 | Governance/Legal |
| Institutional Responsibilities | The design, conduct or reporting of Research, decision-making in connection with a university business transaction, and commitments to students, trainees, and staff. | 1110 | Governance/Legal |
| Investigator | The principal Investigator, co-Investigator, and any other person responsible for the design, conduct, or reporting of a sponsored activity which has been funded or proposed for funding. | 1110 | Governance/Legal |
| Outside Employment | Any activity taking place for intended compensation outside the university payroll system, such as independent consulting. | 1110 | Governance/Legal |
| Research | Any systematic investigation, including development, testing, and reporting. The term encompasses basic research, applied research, and research training activities in areas such as biomedical, life sciences, natural sciences, engineering, humanities and arts, and social and behavioral sciences. | 1110 | Governance/Legal |
| Authorized Chartering Entity | An entity authorized by Idaho Code to authorize a Public Charter School. | 1120 | Governance/Legal |
| Petition | A document submitted by a person or persons to an Authorized Chartering Entity to request the creation of a Public Charter School. | 1120 | Governance/Legal |
| Public Charter School | A school authorized under Idaho’s charter school law to deliver public education in Idaho. | 1120 | Governance/Legal |
| Copyright Law | A set of laws that gives owners rights to their works and therefore protects the works from certain uses by others. In the United States, copyright law is outlined in the Copyright Act. | 1130 | Governance/Legal |
| Copyright Protection | Legal protection that covers both published and unpublished works, regardless of the nationality or domicile of the creator. An owner does not have to register a work or display a copyright notice for the work to be covered by copyright protection. | 1130 | Governance/Legal |
| Public Domain | Comprises all works that are either no longer protected by copyright or never were. Public Domain materials generally fall into one of four categories: a. Generic information such as facts, numbers, and ideas; b. Works whose copyrights have expired, discussed further in Subsection D; c. Works created by the U.S. federal government; and d. Works expressly dedicated or donated to the public domain. | 1130 | Governance/Legal |
| Course Material | Any materials prepared by an instructor for use in teaching a course offered by Boise State to its students, including lectures, lecture notes, syllabi, study guides, bibliographies, visual aids, images, diagrams, multimedia presentations, examinations, web-ready content, and educational software. | 1140 | Governance/Legal |
| Learning Activity | A lecture, discussion, laboratory, field study, or other activity facilitated by an instructor while teaching a course offered by Boise State to its students. | 1140 | Governance/Legal |
| Recording | The capturing of any Learning Activity including visual aids and multimedia presentations for instruction utilizing the Recording function of any technology or device (e.g., video collaboration platform, lecture capture, camera, cell phone, tape recorder, digital recorder, tablet, etc.). | 1140 | Governance/Legal |
| Business Associate | For purposes of this Policy, a Business Associate shall include a unit of the University that performs certain functions or activities on behalf of, or in providing services to, a Health Care Component and where those functions or activities include the use or disclosure of Protected Health Information | 1150 | Governance/Legal |
| Covered Entity | Covered entities are defined in the HIPAA Rules as (1) health plans, (2) health care clearinghouses, and (3) health care providers who electronically transmit any health information in connection with transactions for which the U.S. Department of Health and Human Services has adopted standards. | 1150 | Governance/Legal |
| Covered Function | A covered function means those functions of an entity that would render the performer a Covered Entity. | 1150 | Governance/Legal |
| Education Records | Education records covered by the Family Educational Rights and Privacy Act, as amended, 20 U.S.C. 1232g and University Policy 2250 (Student Privacy and Release of Information). | 1150 | Governance/Legal |
| Health Care Clearinghouse | An organization that processes nonstandard health information to conform to standards for data content or format, or vice versa, on behalf of covered entities. | 1150 | Governance/Legal |
| Health Care Component | A component or combination of components of the University designated by the University as a health care component of the University. A Health Care Component may be designated as such under this policy if the Unit would meet the definition of Covered Entity under HIPAA if it were a separate legal entity, or if it acts as a Business Associate to another Health Care Component. | 1150 | Governance/Legal |
| Health Plan | An individual or group plan that provides or pays for the cost of medical treatment or care. Examples include, but are not limited to health insurance companies, health maintenance organizations, employer-sponsored Health Plans, and government programs that pay for health care such as Medicare, Medicaid, and military and veteran’s health programs. | 1150 | Governance/Legal |
| HIPAA Rules | The Privacy Rule and the Security Rule found at 45 CFR Part 160 and 164. | 1150 | Governance/Legal |
| Hybrid Entity | A single legal entity that is a Covered Entity whose business activities include both Covered Functions and non-covered functions; that designates Units within the entity as Health Care Components, documents the designation, and establishes the appropriate administrative, technical, and physical safeguards to segregate data, information, and operations between its covered and non-covered functions. | 1150 | Governance/Legal |
| Privacy Rule | 45 C.F.R. Part 160 and Subparts A and E of Part 164. The rules established under HIPAA that set national standards as to when Protect Health Information may be used and disclosed. | 1150 | Governance/Legal |
| Protected Health Information (PHI) | As defined in HIPAA, individually identifiable health information that is transmitted by electronic media, maintained in electronic media or transmitted or maintained in any form or medium. PHI excludes identifiable health information contained in Education Records (covered by FERPA), Treatment Records (as defined in FERPA), employment records held by a Covered Entity in its role as employer and records regarding a person who has been deceased for more than 50 years. | 1150 | Governance/Legal |
| Security Rule | 45 C.F.R. Part 160 and Subparts A and C of Part 164. The rules established under HIPAA that specify safeguards that Covered Entities and their business associates must implement in order to regulate the use and disclosure, as well as the confidentiality, integrity, and availability of electronic PHI. | 1150 | Governance/Legal |
| Treatment Records | Records described at 20 U.S.C. 1232g(a)(4)(B)(iv); records on a student who is eighteen years of age or older, or is attending an institution of postsecondary education, which are made or maintained by a physician, psychiatrist, psychologist, or other recognized professional or paraprofessional acting in his professional or paraprofessional capacity, or assisting in that capacity, and which are made, maintained, or used only in connection with the provision of treatment to the student, and are not available to anyone other than persons providing such treatment, except that such records can be personally reviewed by a physician or other appropriate professional of the student’s choice. | 1150 | Governance/Legal |
| Workforce Member | Workforce Member means employees, volunteers, trainees, and other persons whose conduct, in the performance of work for a covered entity, is under the direct control of such entity, whether or not they are paid by the covered entity. | 1150 | Governance/Legal |
| Unit | A department, office, division, college, or other component of the University. | 1150, 6030 | Governance/Legal; Finance |
| Complainant | The term “Complainant” refers to an individual who was subject to alleged misconduct described in the Student Code of Conduct. There may be more than one complainant for an incident. In certain circumstances, the Dean of Students or another University official may assume the role of complainant on behalf of the University. For Policy 1065 and 1060 violations, see the respective policy for the applicable definition. | 2020 | Campus Safety and Security |
| Conduct Body | The term “Conduct Body” means any person(s), as set forth in Section 5, authorized by the Vice President for Student Affairs and Enrollment Management or her/his designee to determine whether a student or student group is responsible for violating the Student Code of Conduct and to determine appropriate sanctions for any violation. | 2020 | Student Affairs |
| Consent | The term “Consent” is defined in University Policy 1065. Allegations of Sexual Harassment, Sexual Misconduct, Dating Violence, Domestic Violence, and Stalking on the basis of sex, sexual orientation, gender, and/or gender identity, are investigated and processed under University Policy 1065, not under this Student Code of Conduct, except for the Title IX Sanctioning Board and Appeal process. | 2020 | Student Affairs |
| Faculty | The term “Faculty” includes all persons whose specific assignments customarily are made for the purpose of conducting instruction, research, or public service as a principal activity (or activities), and who hold the following academic rank or titles: professor, associate professor, assistant professor, instructor, lecturer, dean, director, or the equivalents, as well as associate deans, assistant deans, and executive officers of academic departments or the equivalent of any of these academic ranks. | 2020 | Student Affairs |
| Hostile Environment | A “Hostile Environment” is created if conduct is so severe, pervasive, or persistent that it creates an environment that would cause a reasonable person substantial emotional distress and undermine their ability to work, study, learn, or otherwise participate in University programs or services, and actually does cause the harassed person(s) these difficulties. The more severe the conduct, the less need there is to show a repetitive series of incidents to prove a hostile environment, particularly if the harassment is physical. A single or isolated incident of sex or gender-based harassment or discrimination may create a Hostile Environment if the incident is sufficiently severe. Allegations of Sexual Harassment, Sexual Misconduct, Dating Violence, Domestic Violence, and Stalking on the basis of sex, sexual orientation, gender, and/or gender identity, are investigated and processed under University Policy #1065. Allegations of discrimination and/or harassment based on protected characteristics (with the exception of those characteristics covered by University Policy 1065) are investigated and processed under University Policy 1060. | 2020 | Student Affairs |
| Member of the University Community | The term “Member of the University Community” includes any person who is: 1. A University student; 2. A University employee (faculty, classified or non-classified); 3. A University contractor or vendor; 4. A University affiliate or volunteer; or 5. Guests, to include but not limited to, event attendees, participants in University-sponsored co-curricular or auxiliary programs, visitors and customers. Determination of whether an individual is a member of the University community may be decided by the Vice President for Student Affairs and Enrollment Management or their designee. | 2020 | Student Affairs |
| Policy | The term “Policy” is defined as the written regulations, policies, and/or procedures of the University or governing the University and its divisions and departments as outlined in, but not limited to the: 1. University Undergraduate and Graduate Catalogs and handbooks; 2. University Housing and Residence Life policies; 3. University Policy Manual; and 4. Policies, procedures and regulations of the Idaho State Board of Education. | 2020 | Student Affairs |
| Protected Characteristics | The term “Protected Characteristics” means personal characteristics or factors that cannot be targeted for discrimination or harassment. For purposes of the Student Code of Conduct the following characteristics are considered protected and individuals cannot be discriminated against or harassed based on these characteristics: race, color, religion, sex, gender, age, sexual orientation, pregnancy, national origin, physical or mental disability, veteran status, genetic information, gender identity, gender expression or any other status protected under applicable federal, state, or local law. | 2020 | Student Affairs |
| Quorum | The term “quorum” means one more than fifty percent of the voting membership of a Conduct Body. A Conduct Body consisting of a single individual always consists of a quorum. A Conduct Body board may be comprised of 5 members, with a minimum of 3 members required to constitute a quorum. | 2020 | Student Affairs |
| Respondent | The term “Respondent” means any student or student group alleged to have violated the Student Code of Conduct. In cases of student groups, the president (or a like position) will represent the student group in the Student Conduct process. | 2020 | Student Affairs |
| Student | An individual who has applied for and been granted admission by the University. This definition includes an individual who has been suspended or who withdraws or graduates while the Student Code of Conduct process is ongoing. Student status ceases when an individual graduates or formally withdraws from the University (unless there is a pending Student Conduct process ongoing at the time of graduation or formal withdrawal), or an individual is dismissed or expelled for any reason. | 2020 | Student Affairs |
| Student Conduct Administrator | The term “Student Conduct Administrator” means the University official authorized and designated by the Vice President for Student Affairs and Enrollment Management for the daily operation of the Student Conduct process including but not limited to: 1. Providing Respondents and Complainants information on Student Conduct processes and procedures; 2. Serving as a Hearing Officer; 3. Serving as the administrator of the Student Conduct process; 4. Attending, assisting, and serving notifications of hearings and decisions of Conduct Bodies; 5. Ensuring official Student Conduct records are maintained; 6. Monitoring sanction(s) compliance; and 7. Coordinating the training and development of Student Conduct bodies. | 2020 | Student Affairs |
| Student Conduct Process | “Student Conduct Process” includes all steps of any process(es) in the Student Code of Conduct used to address student behavior and/or misconduct. A Student Conduct Process is initiated at the time a complaint is received and concludes when the matter is closed by a Student Conduct Administrator or designee or after the Respondent’s completion of all sanctions imposed, if any. | 2020 | Student Affairs |
| Student Group | The term “Student Group” means a number of individuals who are associated with the University and each other, including athletic teams, student clubs and organizations registered with the University including sororities and fraternities) and groups or clubs not registered with the University. | 2020 | Student Affairs |
| University Community | The term “University Community” includes the University, any individual who is a student, staff member, faculty member, employee, affiliate, volunteer, guest, customer, invitee, or other person associated with the University. | 2020 | Student Affairs |
| University Housing | The term “University Housing” includes, but is not limited to, all residence halls, University Square buildings, University Suites, Lincoln Townhomes, the Honors College and First-Year Residence Halls, the University Apartments, and any other unit owned or leased by the University for housing students. | 2020 | Student Affairs |
| University Official | The term “University Official” includes: 1. Any person employed by the University performing assigned administrative or professional responsibilities. This includes but is not limited to employees of entities such as the Department of Public Safety and persons such as Resident Assistants; 2. Any student who is assigned or appointed as a formal member of a Conduct Body. | 2020 | Student Affairs |
| University Premises | The term “University Premises” includes all land, buildings, facilities, and other property in the possession of, or owned, used, leased, or controlled by the University including, but not limited to, items such as adjacent streets and sidewalks, vehicles, computers, web sites, and University-owned and/or operated computer networks, including wireless internet access. | 2020 | Student Affairs |
| Official Notification | Written or verbal notice prohibiting certain behavior from of a duly authorized administrative, faculty or judicial representative of the University. | 2050 | Student Affairs |
| Official Notification | Written or verbal notice prohibiting certain behavior from of a duly authorized administrative, faculty or judicial representative of the University. | 2050 | Student Affairs |
| Education Records (as defined by FERPA) | Records that are directly related to a student, and are maintained by an educational agency or institution or by a person acting for the agency or institution. | 2060 | Student Affairs |
| Nolo Contendere | A plea in a court of law in which the defendant does not accept or deny responsibility for the charges but agrees to accept punishment. | 2060 | Student Affairs |
| Access | The right of students to review and inspect their education record and to control the review and inspection of the education records by third parties. | 2250 | Student Affairs |
| Attendance | A student is considered to be in attendance: (1) upon registering for a course and (2) during the period during which they are working under a work-study program. | 2250 | Student Affairs |
| Directory Information | A student’s name, local and permanent addresses, telephone listing, photograph, major field of study, dates of attendance, degrees and awards received, and the most recent previous educational agency or institution attended by the student. | 2250 | Student Affairs |
| Disclosure | Permitting access to or the release, transfer, or other communication of personally identifiable information contained in education records by any means, including oral, written, or electronic means, to any party except the party identified as the party that provided or created the record. | 2250 | Student Affairs |
| Education Records | Records maintained by Boise State University or by a person acting on behalf of Boise State University that contains information directly related to a student. The following are not considered a part of education records: a. Records by a University official which are in the sole possession of the maker of the record, are used only as a personal memory aid, and are not accessible or revealed to any other person except a temporary substitute; b. Records that are created and maintained by the University Department of Public Safety for the purpose of law enforcement; c. Records related to the employment of a person at Boise State University where those records are maintained in the normal course of business and relate exclusively to that person in their capacity as an employee and are not available for use for any other purpose, except records relating to student employees which are education records; and d. Records maintained by a physician, psychiatrist, psychologist, or other recognized professional or paraprofessional acting in his professional or paraprofessional capacity, or assisting in that capacity, which are made, maintained, or used only in connection with the provision of treatment to the student, and are not available to anyone other than the persons providing such treatment, except that such records can be personally reviewed by a physician or other appropriate professional of the student’s choice. These records are known as “treatment records.” (Note that if a treatment record is disclosed to anyone, including the student themselves, for any purpose other than for the purpose of providing treatment to the student, these records will cease being considered treatment records and shall become education records.) e. Records created or received by an educational agency or institution after an individual is no longer a student in attendance and that are not directly related to the individual’s attendance as a student. | 2250 | Student Affairs |
| Financial Aid | A payment of funds provided to an individual (or a payment in kind of tangible or intangible property to the individual) that is conditioned on attendance of the individual at the University. | 2250 | Student Affairs |
| Legitimate Educational Interest | An interest in education records by a University official where the information is: a. Necessary to perform appropriate tasks that are specified in a University official’s position description or by a contract agreement; b. Used within the context of University business and not for purposes extraneous to the University official’s areas of responsibility to the University; c. Relevant to the accomplishment of some task or to a determination about the student; and/or d. Used consistently with the purposes for which the information is maintained. | 2250 | Student Affairs |
| Parent | A natural parent, a guardian, or an individual acting as a parent in the absence of a parent or a guardian. The determination of whether an individual is acting as a parent for purposes of this definition must be made by Institutional Compliance and Ethics. Generally if a student is living in the care of an individual on a day-to-day basis, that individual may be considered a parent for purposes of this policy. | 2250 | Student Affairs |
| Personally Identifiable Information | Information that can be used to distinguish or trace an individual’s identity either directly or indirectly through linkages with other information. Excludes directory information. | 2250 | Student Affairs |
| Student | Any individual who is formally admitted and is or has been in attendance at Boise State University. Does not include applicants for admission nor persons who have been admitted but have not yet registered. Under guidance provided by the Department of Education, all FERPA rights transfer from a parent to a student when a student begins their postsecondary education. | 2250 | Student Affairs |
| Third Party Restriction | A restriction preventing a third party to whom education records have been released from releasing or redisclosing the information to anyone except the student or the University or in compliance with FERPA. | 2250 | Student Affairs |
| University Officials | Administrators; faculty; professional staff; academic advisors; clerical or support employees including the Department of Public Safety; volunteers; persons or companies with whom the University has contracted as its agent, acting with a legitimate educational interest, to provide a service instead of using University employees or officials (such as an attorney, auditor, collection agent, or service provider); staff in the Alumni Association; staff at the University Foundation; or a student serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official in performing his or her tasks. | 2250 | Student Affairs |
| Ending Time | The time of day published in the FES as the end of the scheduled final exam period for any class. | 3080 | Academic Affairs - Student |
| Exam Free Week (EFW) | Exam Free Week, referring to the seven days immediately preceding the first day of the officially scheduled final examination period of the fall or spring semester. | 3080 | Academic Affairs - Student |
| Final Exam Schedule (FES) | Final Exam Schedule, referring to the official days and times for holding final examinations as published on the website of the Office of the Registrar. | 3080 | Academic Affairs - Student |
| Academic Grievance | A complaint regarding perceived unfair treatment. | 3130 | Academic Affairs - Student |
| Grade Appeal | A complaint regarding a final course grade. | 3130 | Academic Affairs - Student |
| Activity Fee | The fee charged for such activities as intercollegiate athletics, student health center, Student Union operations, the associated student body, intramurals and recreation, and other activities which directly benefit and involve students. The Activity Fee shall not be charged for educational costs or major capital improvement and building projects. Major capital improvement and building projects include all projects that must be included in Boise State’s six-year capital construction plan as defined in State Board of Education Policy, Section V.K.2 Major Projects – Capital Construction Plans. | 3150 | Academic Affairs - Student |
| Facilities Fee | The fee charged for capital improvement and building projects and for debt service required by these projects. Revenues collected from this fee may not be expended on the operating costs of the general education facilities. | 3150 | Academic Affairs - Student |
| Technology Fee | The fee charged for campus technology enhancements and operations. | 3150 | Academic Affairs - Student |
| Tuition and Education Fees | The fee charged for any and all educational costs, including all fees deposited in the unrestricted fund as defined in State Board of Education Policy, Section V.R.3.a. General and Professional-Technical Education and Fees. Tuition and educational fees include, but are not limited to, costs associated with academic services; instruction; the construction, maintenance, and operation of buildings and facilities; student services; or institutional support. | 3150 | Academic Affairs - Student |
| Senior Citizen | An Idaho resident who is age 65 years or older. | 3220 | Academic Affairs - Student |
| Space Available | No full fee paying student waiting to enroll in the course prior to the sixth day of class. | 3220 | Academic Affairs - Student |
| Teaching Faculty | A faculty position in which the primary responsibility is teaching courses in degree and/or certificate programs for an academic year. Positions include lecturer, clinical faculty, or instructors. | 4010 | Academic Affairs - Faculty and Administration |
| Tenure-Eligible Faculty | A faculty position assigned to an academic department or the university library wherein the incumbent holds academic rank and is eligible for tenure or is tenured. | 4010 | Academic Affairs - Faculty and Administration |
| Workshops/Conferences | Short courses conducted by qualified faculty or another expert in a particular field. | 4070 | Academic Affairs - Faculty and Administration |
| Clock Hour | A 50 to 60 minute, class, lecture, laboratory, internship or recitation in a 60 minute period. | 4080 | Academic Affairs - Faculty and Administration |
| Credit Hour | Time-based reference for measuring educational attainment used by American universities and colleges. | 4080 | Academic Affairs - Faculty and Administration |
| Tenure-Eligible Faculty | A faculty position assigned to an academic department or the University library wherein the incumbent holds academic rank and is eligible for tenure or is tenured. | 4120, 4460 | Academic Affairs - Faculty and Administration |
| Administrative Policy Changes | Changes that affect students in matters other than academic and curricular. | 4150 | Academic Affairs - Faculty and Administration |
| Curricular and Academic Policy Changes | Changes to student programs, courses, and/or policies that affect the academic offerings. | 4150 | Academic Affairs - Faculty and Administration |
| Editorial Changes | Changes that do not change policy but are designed to improve the usability of the catalog, clarify language, and improve the technical aspects of catalog production. | 4150 | Academic Affairs - Faculty and Administration |
| Permanent Part-Time Appointment | An arrangement for a Tenure-Eligible faculty member where the workload is a fraction of the normal possible workload of a full-time Tenure-Eligible faculty member with a similar appointment in the same academic unit. This reduction in workload includes a proportionate reduction in pay and benefits. Faculty members in this position are expected to remain in part-time Appointment for their entire remaining career at the University. Although faculty members may change the percentage of appointment at any time with written approval of the Dean, they must apply and compete for open positions in order to increase that percentage. | 4215 | Academic Affairs - Faculty and Administration |
| Temporary Part-Time Appointment | An arrangement in which the Tenure-Eligible faculty member is otherwise permanently full-time, but reduces to a part-time FTE for a period not to exceed two years in duration. | 4215 | Academic Affairs - Faculty and Administration |
| Academic Terms or Semesters | Includes fall (August through December), spring (late December through mid-May) and summer (mid-May through August). Courses may be delivered for the full length of a semester or within one of several compressed sessions within each semester. | 4220 | Academic Affairs - Faculty and Administration |
| Action Date | The earlier of the date the most recent employment record was created in PeopleSoft or the effective date of the current appointment. | 4220 | Academic Affairs - Faculty and Administration |
| Adjunct Faculty | Part-time, non-benefit-eligible, temporary faculty positions; these individuals are appointed to teach one or more courses or workshops for one academic term, and not to exceed five consecutive months per appointment. | 4220 | Academic Affairs - Faculty and Administration |
| Facility Access | The ability to obtain access to university facilities as defined by University Facilities Procedures. | 4220 | Academic Affairs - Faculty and Administration |
| IT Systems | Electronic mail and calendaring systems, the university’s learning management system, and myBoiseState for employees and faculty. | 4220 | Academic Affairs - Faculty and Administration |
| Library Systems | Electronic resource access as managed by the Library. | 4220 | Academic Affairs - Faculty and Administration |
| Contractural Experience | Teaching while on a Lecturer contract at Boise State University or equivalent position at another institution. | 4250 | Academic Affairs - Faculty and Administration |
| Lecturer Faculty | Full-time professionals whose primary responsibility involves teaching students in both an academic or other setting. While they may, they are not required to participate in research or scholarship activities as part of their regular assignment. They may se | 4250 | Academic Affairs - Faculty and Administration |
| Adjunct Faculty | Part-time, non-benefit-eligible, temporary faculty positions; these individuals are appointed to teach one or more courses or workshops for one academic term, and not to exceed five consecutive months per appointment. | 4290 | Academic Affairs - Faculty and Administration |
| Research Faculty | A faculty position in which the primary responsibility is to contribute to the research mission of the University through the development of a rigorous research program. | 4290 | Academic Affairs - Faculty and Administration |
| Teaching Faculty | A faculty position in which the primary responsibility is teaching courses in degree and/or certificate programs for an academic year to include the titles Lecturer, Clinical, and Instructor Faculty. | 4290 | Academic Affairs - Faculty and Administration |
| Tenure-Eligible Faculty | A faculty position assigned to an academic department or the University library wherein the incumbent holds academic rank and is eligible for tenure, or is tenured. Titles in this category are the same as three of the four primary academic ranks defined by the Idaho State Board of Education plus the additional title of distinguished professor. The ranks in ascending order are assistant professor, associate professor, and professor. | 4290 | Academic Affairs - Faculty and Administration |
| Departments and Colleges | For those operating units of the university not clearly defined by the usual academic notions of departments and colleges (e.g., schools), the Provost and Vice President for Academic Affairs, in consultation with the unit, shall determine whether the unit is considered a department or a college for purposes of this document. | 4340 | Academic Affairs - Faculty and Administration |
| Tenure | A condition of presumed continuous employment following the expiration of a probationary period and after meeting the appropriate criteria. After tenure has been awarded, the faculty member’s service may be terminated only for adequate cause; except in the case of retirement or financial exigency as declared by the State Board of Education; in situations where extreme shifts of enrollment have eliminated the justification for a position; or where the State Board of Education has authorized elimination of or a substantial reduction in a program. Tenure status is available only to eligible, full-time institutional faculty members, as defined by the institution. (For the definition of “adequate cause,” see State Board Policies Section II, Subsection L.) | 4340 | Academic Affairs - Faculty and Administration |
| Eligible Faculty Member | A full-time tenured faculty member who is at least age 55 and has 10 years contributory participation in PERSI or ORP and 10 years with Boise State University. | 4470 | Academic Affairs - Faculty and Administration |
| Program | Boise State University Faculty Phased Retirement Program. | 4470 | Academic Affairs - Faculty and Administration |
| Retirement | The full or partial termination of regular compensated service as an employee. | 4470 | Academic Affairs - Faculty and Administration |
| Clinical Faculty | Licensed or certified professionals whose primary responsibility involves teaching students in both academic and clinical settings, supervising clinical experiences, and engaging in professionally related community service. While they may, they are not required to participate in research or scholarship activities as part of their regular assignment. They may serve on select committees involving curriculum or program related issues. They are eligible for promotion but not tenure. | 4490 | Academic Affairs - Faculty and Administration |
| Dean | Chief administrative officer of the college or library. | 4520 | Academic Affairs - Faculty and Administration |
| Financial Exigency | Financial exigency as defined by the Idaho State Board of Education (hereinafter cited as the Board) Financial Exigency Policy and Staff Reduction Procedures (IDAPA 08.01.02.250) means a demonstrably bona fide, imminent financial crisis which threatens the viability of an agency, institution, office, or department as a whole, or one or more of its programs, departments of instruction, or other distinct units, and which cannot be alleviated by means other than a reduction in the employment force. A state of financial exigency shall exist only upon Board declaration. | 4540 | Academic Affairs - Faculty and Administration |
| Clinical Course | A course taught in a clinic, K-12 classroom, office, courtroom, field camp, or similar setting, with an emphasis on the practice of professional skills under the supervision of a university-authorized preceptor. | 4560 | Academic Affairs - Faculty and Administration |
| Faculty/Faculty Members | Members of the tenured and tenure-track faculty (as defined in University Policy 7000, but excluding library faculty) who occupy full-time positions in academic departments, have academic rank, and are eligible for tenure. | 4560 | Academic Affairs - Faculty and Administration |
| Lecture Course | An established on-campus course consisting entirely of class meetings devoted to the presentation and discussion of course content and student assignments. | 4560 | Academic Affairs - Faculty and Administration |
| Peer Review | Designates any discipline-specific factors used in determining whether the scholarly value of a particular scholarly product is academically or professionally noteworthy. | 4560 | Academic Affairs - Faculty and Administration |
| Scholarship | All forms of research and creative activity carried out by a faculty member. | 4560 | Academic Affairs - Faculty and Administration |
| Administrative Home | The administrative home of a faculty member who holds a joint appointment is the unit that is responsible for the execution of all personnel processes; the administrative home carries out these responsibilities in coordination with all units participating in the joint appointment. | 4570 | Academic Affairs - Faculty and Administration |
| Dry Joint Appointment | A dry joint appointment to an academic or research unit is an appointment that is honorific or unfunded (i.e., 0 FTE). | 4570 | Academic Affairs - Faculty and Administration |
| Joint Appointment | A faculty member is said to hold a joint appointment if he or she holds appointments in two or more academic or research units. | 4570 | Academic Affairs - Faculty and Administration |
| Financial Challenge | A financial challenge is defined as an imminent financial shortfall that has the potential to seriously compromise the sound fiscal management of the university or the university’s capacity to provide a quality education to students. A financial challenge may only be declared by the president of the university in accordance with State Board of Education and university policies. A financial challenge is not the same as financial exigency as defined by the State Board of Education (policy II.N.). | 4680 | Academic Affairs - Faculty and Administration |
| Furlough | Furlough is leave without pay, but with all benefits other than leave accrual and retirement contributions. | 4680 | Academic Affairs - Faculty and Administration |
| Work Hour | Work hour applies to those faculty positions that have hourly expectations. In those circumstances a 1.0 full time equivalency (FTE) would equate to 40 hours per week. | 4680 | Academic Affairs - Faculty and Administration |
| Center | An organizational base for instruction, research, creative activity, service and/or outreach activities in a given academic area, or set of closely-related areas. Serves to facilitate and coordinate the efforts of faculty, staff and students within a single academic college, and in certain situations, more than one college. Is not involved in the independent offering of credit course or degree programs. | 5000 | Research |
| Institute | An organizational base for instruction, research, creative activity, service and/or outreach activities. The breadth and depth of its scope transcends department, college or even University boundaries. Supports the advancement of an academically-related theme requiring an organizational structure to support and promote interdisciplinary activities in the area. Is not involved in the independent offering of credit course or degree programs. | 5000 | Research |
| Co-Investigator or Co-Principal Investigator | The designations co-investigator and co-principal investigator are synonymous and refer to a university employee with an eligible appointment who is responsible for a portion of the design, scientific/technical/administrative conduct, or reporting of a research, training, or service project supported by extramural funding sources. | 5020 | Research |
| Principal Investigator | A principal investigator is a University employee with an eligible appointment who is responsible for the design, scientific/technical/administrative conduct, and reporting of a research, training, or service project supported by extramural funding sources. A principal investigator must personally participate in the project to a significant degree. Project Administrator or Project Director – A project administrator or project director is a university employee with an eligible appointment (see section 4.2 below for eligible appointments) who is the head of a training or service project and has the same responsibilities as a principal investigator. | 5020 | Research |
| Program Administrator or Program Director | A program administrator or program director is a university employee with an eligible appointment who is the head of a program involving more than one project and is administratively responsible for all aspects of the program. | 5020 | Research |
| Award | The formal written agreement that is entered into by the University and by the sponsor. Awards are made by various funding mechanisms including grants, contracts, and cooperative agreements. | 5030 | Research |
| Budget | A detailed statement outlining estimated project costs to support the sponsored project. | 5030 | Research |
| Contract | The sponsor is a buyer of goods and services for the direct benefit of the sponsor. The sponsor may act as technical overseer. Contracts have firm timelines and deliverable requirements. Sometimes, terms and conditions are identified prior to submitting a proposal, and confirmed prior to accepting a contract. Contracts can have various payment structures. | 5030 | Research |
| Cooperative Agreement | A cooperative agreement is a type of federal award that provides assistance to a particular project with substantial federal involvement throughout the life of the project. | 5030 | Research |
| Grant | An award type used to support a particular project with minimal involvement and control by the sponsor. Grants generally contain fewer administrative requirements than other funding types. | 5030 | Research |
| Principal Investigator (PI) | The individual responsible for the technical and financial performance of a sponsored project. | 5030 | Research |
| Project Director | Synonym of Principal Investigator. | 5030 | Research |
| Proposal | A sponsored project proposal is a request for external funding prepared in accordance with the sponsor’s instructions. More than that, it is an official record of what is promised to a sponsor by the University in return for the funding requested in the proposal budget. | 5030 | Research |
| Sponsor | An external entity that provides funding for a sponsored project. | 5030 | Research |
| Sponsored Project | A grant, contract, cooperative agreement, sub grant, subcontract, consortium agreement, purchase order, or memorandum of understanding that formalizes the transfer of money or property from a sponsor in exchange for specified activities (e.g., research and development, instruction, public services etc.), and may require specific deliverables such as detailed financial and/or technical reporting by the recipient. Performance is usually to be accomplished within a specified time frame, with payment subject to revocation. It may include provisions related to intellectual property and publication rights. The University’s Office of Sponsored Programs in the Division of Research and Economic and Development is responsible for accepting and administering sponsored projects. | 5030, 5090, 5100, 7590 | Research; Human Resources |
| Federal Wide Assurance (FWA) | Under the Department of Health and Human Services (DHHS) human subjects protection regulations (at 45 C.F.R. 46.103), every institution engaged in human subjects research that is funded or conducted by DHHS must obtain an Assurance Of Compliance approved by the Office for Human Research Protections (OHRP). NOTE: Boise State University assumes responsibility and obligations to ensure all research activity involving Human Subjects will be regulated under this Assurance, regardless if activity is funded or unfunded. | 5050 | Research |
| Human Subject | Means a living individual about whom a professional or student investigator conducting research obtains data through intervention or interaction with the individual or collects identifiable private information, 45 CFR 46.102 ( F) , Code of Federal Regulations (CFR.), 46.102(f). Human subject under United States Food and Drug Administration (“FDA”) regulations includes an individual who is or becomes a participant in research, either as a recipient of a test article or as a control. A “subject” may be a healthy human or a patient, 21 CFR 56.102(e). | 5050 | Research |
| Research | “A systematic investigation, including research development, testing, and evaluation, designed to develop or contribute to generalized knowledge.” 45 CFR 46.102(d). Research includes surveys and interviews, behavioral investigations, retrospective reviews of medical information, experiments with blood and tissue, and demonstration and service programs and clinical trials. In addition, FDA includes under the definition of reviewable research, any use of a FDA regulated product except for use of a marketed product in the practice of medicine. Under this definition of Research, Boise State University includes the collections of historical data and reviewing records, observations, and questionnaires that will be used, shared or published outside the Boise State campus. | 5050 | Research |
| Allegation | A claim of fact by oral, written or other evidence, which the complainant claims to be able to prove or provide sufficient evidence of instances of research misconduct. Any oral or written statement or other evidence of one or more apparent instances of research misconduct. | 5060 | Research |
| Complainant | A person who in good faith makes an allegation of research misconduct. The role of the complainant is limited. Once the complainant has made an allegation of research misconduct, that person does not participate in the proceeding other than as a witness or to provide data related to the allegation. | 5060 | Research |
| Faculty Research Advisory Misconduct Committee | A standing core committee with a minimum of three members from Boise State University faculty, well-informed with respect to research misconduct compliance assurance requirements. This committee is appointed by the Vice President for Research and Economic Development. This committee shall have access to all persons and information needed to determine the extent to which misconduct has occurred. Otherwise, the committee investigation will be as confidential as possible. This committee may call upon external or internal expertise to provide information relevant to the allegation at any time. | 5060 | Research |
| Inquiry | A preliminary collection, examination and evaluation of all relevant facts, records and evidence conducted by the Faculty Research Advisory Misconduct Committee or the RIO. The purpose of the inquiry is for the RIO to conduct an initial review, and gather information to determine whether an allegation of research misconduct has substance and warrants an investigation. An inquiry does not require a full review of all the evidence related to the allegation. All reasonable and practical steps shall be promptly taken to obtain custody of all research records and evidence. | 5060 | Research |
| Investigation | A formal examination and evaluation of all relevant facts by the Faculty Research Advisory Misconduct Committee to determine, based on a preponderance of evidence, whether research misconduct has occurred, and if so, to determine the responsible person and the nature and seriousness of the research misconduct. | 5060 | Research |
| Research | Any systematic investigation, including research development, testing, and reporting, designed to develop or contribute to generalizable knowledge. Encompasses basic research, applied research, and research training activities in areas such as biomedical, and life science, natural sciences, engineering, humanities and arts, and social and behavioral science. | 5060 | Research |
| Research Integrity Officer (RIO) | The institutional official appointed by the Vice President for Research and Economic Development. The RIO oversees inquiries and investigations, and provides administrative support during misconduct proceedings. The RIO is the point of contact to receive questions about, or suspicions of allegations of research misconduct and serve as the official repository for research misconduct proceeding records. | 5060 | Research |
| Research Misconduct | Fabrication, falsification, plagiarism, or other practices that seriously deviate from those commonly accepted within the scientific community for proposing, conducting, or reporting research. It does not include honest errors or honest differences in interpretations or judgments of data. (42 CFR 93) A finding of research misconduct is made if (a) there is significant departure from accepted practices of the relevant research community; (b) misconduct is committed intentionally, knowingly, or recklessly and (c) the allegation to be proven by a preponderance of the evidence. | 5060 | Research |
| Respondent | A person against whom an allegation of research misconduct is made. | 5060 | Research |
| Biohazardous Material | An infectious agent or biological material presenting a risk to the health of humans, animals, or other forms of life such as: certain types of DNA, recombinant DNA and synthetic nucleic acid molecules; bloodborne pathogens; infectious organisms and viruses; select agents; and biological toxins. | 5080 | Research |
| Recombinant DNA | Molecules constructed outside a living cell by joining natural or synthetic DNA/RNA segments to DNA/RNA molecules that can replicate in a living cell. | 5080 | Research |
| Allocable Cost | A cost is allocable to a Sponsored Project if it: (1) is incurred specifically to advance the work under the Sponsored Project; (2) benefits both the Sponsored Project and other University work in proportions that can be approximated through the use of reasonable methods; or (3) is necessary to the overall University operation and, in light of the Uniform Guidance, is deemed to be assignable in part to the Sponsored Project. See, e.g., 2 CFR §200.405. | 5090 | Research |
| Allowable Cost | A cost is allowable if the cost: (1) is permitted to be charged under the terms and conditions of the Sponsored Project; (2) satisfies Cost Allowability requirements; and (3) is treated consistently, regardless of funding source, through the application of Generally Accepted Accounting Principles appropriate to the circumstances. See, e.g., 2 CFR §200.403. | 5090 | Research |
| Cost Allowability | The process of ensuring costs charged to Sponsored Projects are Allowable Costs, Allocable Costs, and Reasonable Costs. | 5090 | Research |
| Cost Transfer | An after-the-fact reallocation or correction of costs, either payroll or non-payroll, to, from or among Sponsored Projects within a 90-calendar day period from the Original Transaction Date. | 5090 | Research |
| Original Transaction Date | The date the original expenditure is posted to the University’s financial system. | 5090 | Research |
| Reasonable Cost | A cost is reasonable if the nature and amount of the cost reflects actions that a prudent person would have taken under circumstances prevailing at the time. Among other factors, a reasonable cost is one generally recognized as necessary for the University’s operation or the performance of Sponsored Projects, is consistent with established University policies and practices generally applicable to the University’s work, including Sponsored Projects, and reflects sound business practices, arm’s-length bargaining and market prices for comparable goods/services (see, e.g., 2 CFR §200.404). | 5090 | Research |
| Charitable Gift | A voluntary transfer of money, services, or property from a donor without expectation of a direct economic benefit or provision of goods, services, technical or scientific report(s), or intellectual property from the recipient. There is no implicit or explicit statement of exchange, purchase of services or provision of exclusive information. Gifts are those transactions that involve a true philanthropic intent. Gifts are solicited by, or with the support of, University Advancement and received and administered by the Boise State University Foundation. | 5100 | Research |
| Sponsor/Donor | All governmental entities, including flow through from those entities, are sponsors. Private-sector entities (Individuals, private foundations, corporate foundations, corporations, private agencies, professional associations) may be either donors or sponsors depending on the terms and conditions imposed on the funds. | 5100 | Research |
| Sponsors | Entities awarding sponsored project funds. | 5100 | Research |
| Awards | Sponsored projects funded by grants, cooperative agreements and contracts. | 5110 | Research |
| Core Facility | A centralized shared research resource that provides access to instruments, technologies and services, as well as expert consultation and other services to scientific and clinical investigators (see, e.g., NIH NOT-OD-13-053). | 5110 | Research |
| Direct Costs | Those costs that can be identified specifically with a particular Award, an instructional activity or any other institutional activity, or that can be directly assigned to such activities relatively easily with a high degree of accuracy. | 5110 | Research |
| External Users | Users external to the University; basically any person or entity that is using neither University funds nor Award funds to pay for Services. | 5110 | Research |
| F and A Costs (Facilities and Administrative costs) | Costs the University incurs to support externally-funded projects, programs, or activities. Unlike direct costs, these cannot be easily identified with and charged directly to a project, program, or activity with any reasonable degree of accuracy or without an inordinate amount of accounting. Examples include operation and maintenance of buildings and grounds, utilization of equipment and libraries, and administration of projects or programs at the institutional, college, and department levels. | 5110 | Research |
| Internal Users | Any employee or student of the University that is using University (or Award) funds to pay for Services from Recharge Centers. | 5110 | Research |
| Rate Study | A document (usually Microsoft Excel) that accounts for all Recharge Center operating costs and includes calculations for Recharge Center rates. | 5110 | Research |
| Recharge Center | A type of service center that is an operating unit within the University that provides Services to Users, principally within the University, for a fee. For purposes of this policy, Recharge Centers also include Core Facilities and Specialized Service Facilities. | 5110 | Research |
| Services | Good(s) or service(s) provided by Recharge Centers. | 5110 | Research |
| Specialized Service Facility | A facility that is highly complex or specialized (e.g., computing facilities, nuclear reactors, animal care facilities), and the cost of its Services normally consist of both its Direct Costs and its allocable share of F and A Costs (see, e.g., 2 CFR § 200.468). | 5110 | Research |
| Users | Recharge Center customers, which may be referred to individually as an Internal User or an External User. | 5110 | Research |
| Fiscal Misconduct | A willful or deliberate act with the intention of obtaining an unauthorized benefit, such as money or property, by deception, concealment of material fact, or other unethical means. Actions constituting fiscal misconduct include fraud, misappropriation, or other fiscal irregularities. Examples of fiscal misconduct include but are not limited to the following: Taking University funds, securities, supplies, inventory, or other assets (including furniture, fixtures, equipment, intellectual property, private personal information, etc.) Forgery or alteration of documents (checks, time sheets, contractor agreements, purchase orders, reimbursement requests, other financial documents, electronic files) Falsification or alteration of University financial statements or records Improprieties in the handling or reporting of money or financial transactions Authorizing or receiving payment for goods not received or services not performed Authorizing or receiving payment for hours not worked Making personal purchases with University funds Destruction, removal, or inappropriate use of records, furniture, fixtures, and equipment Profiting as a result of inside knowledge of University activities Acceptance or seeking gifts or anything of material value in exchange for official University action Directing another employee to perform an action that may be considered fiscal misconduct Any similar or related activity. | 6000 | Finance |
| Cash | Includes coin, currency, checks, money orders and traveler’s checks. | 6010 | Finance |
| Official Records | The Official Record of the University is Oracle Financials Cloud. | 6010 | Finance |
| CFOO | The office of the Chief Financial and Operating Officer and Vice President for Finance and Operations of Boise State University. | 6030 | Finance |
| Contract | Any legally enforceable agreement between two or more parties, whether written or oral. | 6030 | Finance |
| Contract Value | For purposes of this policy, Contract Value is determined based on the cumulative total dollar value of the University Contract over the entire term. For example, assume the University hires Ms. Smith to consult on a project. The University agrees to pay Ms. Smith $7,500 annually for certain consulting services and the Contract term starts August 1, 2016 and terminates July 31, 2019. The total value of the Contract would be $7,500 times three (three years), or $22,500. Revenue Contracts and expense Contracts are treated the same for purposes of this policy. Although the University strongly disfavors Contracts that auto-renew indefinitely, in the event a University Contract renews indefinitely, such Contracts are treated as having an “indeterminate†value and must in all cases be routed through OGC, with an estimated total spend, and executed by the CFOO. | 6030 | Finance |
| Execute or Sign | For purposes of this policy, the term “execute” or “sign” as related to a University Contract means to act with regard to a University Contract with the intent to legally bind the University. Actions may include but are not limited to signing a written document, by hand or electronically, submitting a purchase order, clicking online terms or accepting or purchasing a product subject to online terms, accepting products that contain “shrinkwrap” terms or engaging in any other process logically associated with a University Contract with the intent to sign or symbolize acceptance of the record or in any manner which may bind the University or any of its Units to the University Contract. | 6030 | Finance |
| OGC | Boise State University Office of the General Counsel. | 6030 | Finance |
| OSP | Boise State University Office of Sponsored Programs. | 6030 | Finance |
| SBOE | The Office of the Idaho State Board of Education | 6030 | Finance |
| Sponsor | An external entity that provides funding for a Sponsored Project, or as otherwise defined in University Policy 5030 (Office of Sponsored Programs). | 6030 | Finance |
| Sponsored Project | A grant, contract, cooperative agreement, sub grant, subcontract, sub-recipient agreement, master agreement, task order, consortium agreement, purchase order, or memorandum of understanding (hereafter collectively referred to as a “sponsored project”) that formalizes the transfer of money or property from a sponsor in exchange for specified activities (e.g., research and development, instruction, public services etc.), and may require specific deliverables such as detailed financial and/or technical reporting by the recipient. Performance is usually to be accomplished within a specified time frame, with payment subject to revocation. It may include provisions related to intellectual property and publication rights. The University’s Office of Sponsored Programs in the Division of Research and Economic Development is responsible for accepting and administering Sponsored Projects. | 6030 | Finance |
| University Contract | A Contract between two or more parties, one of which is the University (or any of its Units), which obligates the University in any manner or is otherwise intended to have a legal effect. This excludes internal agreements between one or more Units of the University that do not involve any external entity. A document is a University Contract regardless of the title of the document. For example, a University Contract may be titled a memorandum of understanding, license, affiliation agreement, quote, purchase order, scope of work, “clickwrap” or “shrinkwrap” agreement, end user license agreement, user agreement, services agreement, lease, purchase agreement, letter of understanding, “terms and conditions” referenced in a purchase order or quote, among other things | 6030 | Finance |
| Facilities and Administrative Cost Rate | The amount of F&A costs to be recovered from the sponsor depends upon the rate (percentage of the direct cost base) allowed by or negotiated with the sponsor. The rate at which F&A costs are calculated is determined by factors such as the rates negotiated with the federal government, as well as the type of sponsor (federal, state, private industry, etc.), the nature of the project (research, instruction or other activity), and the location of the project (on or off campus). Unless there is a compelling reason to do otherwise, the University applies its full federally-negotiated F&A rates for all Sponsored Projects. | 6100 | Finance |
| Facilities and Administrative (F & A) Costs | Costs the University incurs to support externally-funded projects, programs, or activities. Unlike direct costs, these cannot be easily identified with and charged directly to a project, program, or activity with any reasonable degree of accuracy or without an inordinate amount of accounting. Examples include operation and maintenance of buildings and grounds, utilization of equipment and libraries, and administration of projects or programs at the institutional, college, and department levels. | 6080, 6100 | Finance |
| Sponsored Projects | A grant, contract, cooperative agreement, sub grant, subcontract, consortium agreement, purchase order, or memorandum of understanding (hereafter collectively referred to as a “sponsored project”) that formalizes the transfer of money or property from a sponsor in exchange for specified activities (e.g., research and development, instruction, public services etc.), and may require specific deliverables such as detailed financial and/or technical reporting by the recipient. Performance is usually to be accomplished within a specified time frame, with payment subject to revocation. It may include provisions related to intellectual property and publication rights. The University’s Office of Sponsored Programs in the Division of Research and Economic and Development is responsible for accepting and administering sponsored projects. | 6100 | Finance |
| Facilities and Administrative Cost Recovery (or Recovered F&A) | Describes the reimbursement by the sponsor of F&A costs incurred by the University in support of Sponsored Projects. | 6100 | Finance |
| Committed Cost Share | Mandatory Committed Cost Share and/or Voluntary Committed Cost Share. | 6110 | Finance |
| Cost Share | Project or program costs not borne by the Sponsor. | 6110 | Finance |
| Federal Cost Principles | Federal cost principles in Subpart E to 2 CFR Part 200 and FAR Subpart 31.3. | 6110 | Finance |
| In-Kind Cost Share | Contributions provided by the University, or non-federal third parties, wherein the value can be readily determined, verified, documented, and justified, but where no actual cash is transacted in securing the good or service comprising the contribution. When applicable, an estimated value of the In-Kind Cost Share should be determined and documented based on the fair market value at the time of the accepting award (or Federal Cost Principles as applicable). | 6110 | Finance |
| Mandatory Committed Cost Share | Required as a condition of the award which must be tracked and may require reporting. This type of cost sharing is required by the Sponsor and must be included in the proposal. | 6110 | Finance |
| Over-the-Cap Salary | The portion of a faculty or staff member’s salary and associated fringe benefits exceeding regulatory maximums (e.g., National Institutes of Health Notice on Salary Limitation on Grants, Cooperative Agreements, and Contracts (the “NIH Salary Cap”), Department of Defense salary cap). Over-the-Cap Salary cannot be used to meet a Committed Cost Share requirement, since it is considered an unallowable cost to the Sponsor. | 6110 | Finance |
| Sponsor | Entity providing sponsored project funding to the University. | 6110 | Finance |
| Uniform Guidance | Set of regulations in the Code of Federal Regulations (2 CFR 200), that consolidated and updated federal guidelines governing research administration, including the former Office of Management and Budget Circulars A-110 (Grants and Agreements with Institutions of Higher Education), A-21 (Cost Principles for Educational Institutions), and A-133 (Audit Requirements). | 6110 | Finance |
| Voluntary Committed Cost Share | Cost sharing specifically pledged by the University on a voluntary basis, (e.g., not required by the Sponsor as a condition of the award) which is quantified in either the proposal budget and/or narrative. It becomes a binding requirement of the award, must be tracked, and may require reporting. | 6110 | Finance |
| Voluntary Uncommitted Cost Share | Cost sharing specifically pledged by the University on a voluntary basis which is not required by the Sponsor as a condition of receiving an award. These costs are not quantified in the proposal or award and do not need to be tracked or reported. | 6110 | Finance |
| Business Entities | Corporations, partnerships, multi-member limited liability companies, governmental agencies, and trusts. | 6150 | Finance |
| Employee | An individual whom the University has the right to control and direct with regard to the work to be accomplished and the process by which the work is accomplished. | 6150 | Finance |
| Employee Identification Number (EIN) | A unique nine digit number assigned by the Internal Revenue Service (IRS) to a business in the business entity’s name. An EIN is similar to a social security number in that it is used by the IRS to identify a particular taxpayer, but EINs are used to identify business entities whereas a social security number is used to identify an individual. | 6150 | Finance |
| Independent Contractor | An individual who provides a highly technical or unique service or has a particular set of skills not available elsewhere in the University. Independent contractors typically have a separate workplace, are not supervised by a university employee, and are needed only for a short duration to complete a specific project. | 6150 | Finance |
| Electronic Commerce (E-Commerce) | A business transaction that uses electronic means. It usually includes the Internet, but can include any electronic interaction, including automated phone banks, touch screen kiosks, debit/credit cards or automated teller machines (ATMs). | 6170 | Finance |
| Payment Card Industry Data Security Standard (PCI DSS) | A consolidated standard from the major credit card issuers detailing merchant requirements when accepting credit/debit cards. The requirements include network, security, and monitoring components, among others. | 6170 | Finance |
| Allowable Expense | A necessary, reasonable, and appropriate expense incurred for the primary benefit of Official University Business and therefore permitted to be reimbursed or directly charged based on the permission of the University or by the terms of federal or primarily sponsored agreements. | 6180 | Finance |
| Commuter Miles | The non-reimbursable miles traveled between a person’s home and Official Station, no matter the time of day or day of the week. | 6180 | Finance |
| Disability | An individual is disabled if they (1) have a physical or mental impairment that substantially limits one or more major life activities; (2) have a record of such an impairment; or (3) are regarded as having such an impairment. | 6180 | Finance |
| Guest | A visitor of Boise State who receives an honorarium of less than $600. | 6180 | Finance |
| Incidental Expense | Fees and tips given to porters, baggage carriers, bellhops, hotel maids, taxi or shuttle drivers, and others for personal services performed. An allowance for Incidental Expenses is included within the daily subsistence rates (see per diem) for the area of travel. These are not reimbursed separately and should not be requested. | 6180 | Finance |
| No-Cost Travel | Employee travel paid for by employee or a third party. | 6180 | Finance |
| Official Station | The primary work area or office assigned to the employee – may be subject to a telecommuting agreement. | 6180 | Finance |
| Official University Business or Business Purpose | An activity that directly carries out Boise State’s mission of instruction, research and service or that provides support to the University’s instruction, research, and service activities. | 6180 | Finance |
| Per Diem Expenses | Reimbursement for meals, meal gratuities, and incidental expenses. | 6180 | Finance |
| Personal Expenses | Expenses for personal items such as clothing, toiletries, and entertainment. | 6180 | Finance |
| Travel Costs | Travel Costs are the expenses for transportation, lodging, subsistence, and related items incurred by employees who are in travel status on Official University Business (2CFR 200.474 (a)). | 6180 | Finance |
| University Sponsored Travel | Pre-authorized travel that is funded (in part or whole), supported, and/or coordinated by Boise State University. Student travel may be University Sponsored whether or not the travel was pre-authorized. | 6180 | Finance |
| Vicinity Travel | Travel within a one-hundred (100) driving mile radius of an employee’s Official Station. Safety exceptions to the radius requirement may be granted on a case by case basis. | 6180 | Finance |
| Business or Professional Organization | Any group, organization, or club organized primarily for business purposes including business leagues, trade associations, chambers of commerce, or professional organizations such as bar or medical associations. | 6190 | Finance |
| Social Organization | Any group, organization, or club organized primarily for pleasure, recreation, or other social purposes including country clubs, golf or athletic clubs, and airline or hotel clubs. | 6190 | Finance |
| Appropriated Funds | Amounts provided or “appropriated” to the colleges and universities by the Idaho state legislature. Appropriated fund expenditures represent a claim on authorized budget and are reimbursed after the State receives documentation of authorized expenditures from the Accounts Payable Department. | 6210 | Finance |
| Local Funds | Cash deposits in the form of student fees, auxiliary revenues, and other miscellaneous revenues that have been deposited to Boise State University general bank account. A local fund reserve represents a claim on cash, as it results from an excess of deposits over expenditures from prior years’ operations. | 6210 | Finance |
| Restricted Funds or Grant Funds | Local Funds that are restricted to specific uses by a third party. | 6210 | Finance |
| Administrative Service Charge | A charge intended to recover costs incurred by infrastructure units to provide services. | 6220 | Finance |
| Base | Aggregate expenses used as the foundation to which the administrative service charge is applied. | 6220 | Finance |
| Infrastructure Unit | A unit within one of the following programs: 1) Operation and Maintenance of Plant, 2) Institutional Support, or 3) Student Services. Self-Supporting Unit—an entity on campus which is expected to cover all expenses with revenues generated by fees, charges, and sales of goods and/or services. Self-supporting units are defined or designated by the Vice President and Chief Financial Officer and include, but are not limited to, auxiliary units. | 6220 | Finance |
| Award | Recognition or something of value conveyed as a result of competition, merit, or in recognition of service to the University on the part of the recipient. | 6230 | Finance |
| Cash and Cash Equivalent | Cash and Cash Equivalents include Cash, checks, gift cards, gift certificates, and savings bonds. | 6230 | Finance |
| De Minimis | Any item or service, the value of which is so small as to make accounting for it unreasonable or administratively impracticable. Cash awards, gift cards, and gift certificates provided to employees are never considered De Minimis. | 6230 | Finance |
| Gift | A voluntary conveyance of something of value as a gesture of goodwill or appreciation. | 6230 | Finance |
| Pecuniary Benefit | Any private or personal, but primarily economic, gain or benefit to a Public Servant. | 6230 | Finance |
| Prize | A reward to the winner of a competition or in recognition of an outstanding achievement. | 6230 | Finance |
| Public Servant | Any officer or employee of government, including legislators and judges, and any person participating as juror, advisor, consultant or otherwise in performing a governmental function. A Public Servant does not include witnesses. | 6230 | Finance |
| Tangible Personal Property | Non-cash personal property that can be physically relocated and excludes real property (land and buildings). Examples of tangible personal property include, but are not limited to flowers, candy, fruit, Boise State logo items, memento items, books, pens, pennants, plaques, or similar items. For purposes of this policy, tangible personal property does not include cash, cash equivalents, gift cards, gift coupons, gift certificates, vacations, meals, lodging, tickets to theater or sporting events, stocks, bonds, other securities, and other similar items. | 6230 | Finance |
| Alcoholic Beverages | Any beverage containing alcoholic liquor as defined in Idaho Code §23-105. | 6240 | Finance |
| Appropriated Funds | Funding source allocated by the State. | 6240 | Finance |
| Conference | For purposes of this policy, a conference must bring together participants from various locations, may charge a registration fee, and must have a published agenda. | 6240 | Finance |
| Guest | Person who render a service to the University or to whom the University wishes to extend goodwill and who is present at an event or meeting with an underlying business purpose. Typically, guests are students, visiting speakers, advisory board members, employees of outside state agencies or satellite campuses, or other individuals not employed by the University. | 6240 | Finance |
| Local Funds | Funds generated through fees, sales, and/or services. These include, but are not limited to: student activities fee revenue (not student course fees), revenue from the sale of tickets to events, and revenue for charges of services performed, but do not include sponsored projects. | 6240 | Finance |
| Meal | A catered or restaurant provided breakfast, lunch, or dinner for which employees, students, or other individuals are present for the purpose of conducting substantial and bona fide university business. | 6240 | Finance |
| Official Station | The work area or office assigned to an employee. | 6240 | Finance |
| Programmatic Activities | Student activities including student orientation programs, student government, club or organization meetings, or similar student-centered functions that serve a University business purpose. | 6240 | Finance |
| Public Relations Expenses | Expenditures for meals or light refreshments and related services (e.g., labor charges, room rental, equipment rental, decorations, flowers, and similar expenditures) incurred in connection with events that are primarily social in support of the University’s mission. Such activities must have an underlying business purpose such as promoting goodwill, donor cultivation, etc. | 6240 | Finance |
| Public Relations Funds (PR) | Specially designated cost centers identified as either Meal or Alcohol accounts. Funds are provided either centrally through the budget allocation process from Foundation accounts, or may be funded from department/unit Foundation accounts if allowed per donor agreement and with the approval of the VP or Dean. | 6240 | Finance |
| Refreshments | coffee and other beverages, snacks, hors d’oeuvres, pastries, cookies, crackers, chips, fruit, etc. | 6240 | Finance |
| Capital Assets | Tangible assets acquired for use in normal operations with a value equal to or greater than $5,000 and with a useful life greater than one (1) year, Capital Assets include items of property and equipment, such as buildings, office furniture and fixtures, and library collections, computers and other related technology equipment, including fabricated assets. | 6270 | Finance |
| Tracked Assets | Non-Capital Assets with a purchased value between $2,000 – $4,999.99 and with a useful life greater than one (1) year. These assets are not capitalized for financial statement purposes but are required to be tracked in the Property Inventory System for inventory purposes. | 6270 | Finance |
| Property Inventory System | The official system of record for University-owned Capital Assets and Tracked Assets. | 6270 | Finance |
| Alcoholic Beverages | Beer, wine or any beverage containing distilled spirits. | 6280 | Finance |
| Meal | A catered or restaurant provided breakfast, lunch, or dinner for which employees, students, or other individuals are present for the purpose of conducting substantial and bona fide University business. | 6280 | Finance |
| Refreshments | Coffee and other beverages, snacks, hors d’oeuvres, pastries, cookies, crackers, chips, fruit, etc. | 6280 | Finance |
| Retreats | retreats typically involve all-day work or training sessions held off campus for the purpose of strategic or operational planning or for faculty, staff or student development. Amusement, recreational or social activities do not qualify as retreats subject to certain exceptions within this policy. | 6280 | Finance |
| Self-Support Instructional Program | Academic programs supported almost exclusively by participant fees. | 6280 | Finance |
| Staff Meetings | Meetings of faculty, staff or student employees that are typically short in duration with an agenda of current issues. | 6280 | Finance |
| Arbitrage Bonds | Bonds initially issued on a tax-exempt basis or designated as Build America Bonds that are formally deemed by the Internal Revenue Service (IRS) to violate federal arbitrage regulations, rendering the interest taxable and includable in the bondholder’s gross income or ineligible for the federal interest subsidy relating to Build America Bonds. | 6300 | Finance |
| Post-Issue Debt Compliance | The activities undertaken following the issuance of tax-exempt debt or Build America Bonds to comply with federal guidelines. Failure to comply with federal guidelines could transform the debt into an Arbitrage Bond. | 6300 | Finance |
| Private Activity Bonds | Bonds issued by or on behalf of local or state government for the purpose of financing (i) the project of a private user or (ii) a project of the university, all or a portion of which gives rise to private business use within the meaning of, and in excess of the limits contained in, the Code. Private activity bonds are not tax-exempt or eligible for the federal interest subsidy relating to Build America Bonds. | 6300 | Finance |
| Tax-Exempt Bonds and Build America Bonds Issued by the University | Debt issued and managed (i) by the university or (ii) by any authority at the request of the university and for which the university pays its pro-rata share of the debt service. | 6300 | Finance |
| Improvements Upon Real Property | A permanent addition to or betterment of real property that enhances its capital value and is designed to make the property more useful or valuable. Improvements upon real property do not include ordinary repairs or furniture, fixtures and equipment. | 6310 | Finance |
| Alternative Student Fee Models | Include the self-support academic program funding model and online academic program funding model. Both models provide an alternative to the University’s primary tuition and student fee model described in University Policy 3150 (Tuition and Student Feeds). Only Nontraditional Academic Programs are eligible to utilize Alternative Student Fee Models. | 6320 | Finance |
| Nontraditional Academic Programs | Credit-bearing academic programs that culminate in a certificate or degree and are either 1) online programs or 2) in other ways distinct from the traditional offerings of the University by serving a population that does not access the same activities, services and features as full time, tuition-paying students (such as those designed specifically for working professionals or programs offered at off-campus sites). Only programs that meet at least one of these two definitions are eligible to utilize Alternative Student Fee Models. | 6320 | Finance |
| Account Code | Six digit code that specifies revenue, expense, fund balance, asset, liability or surplus. Examples: 502000 – Postal and Mail Services, 412501 – Summer Salary. | 6330 | Finance |
| Budget Deficit | The amount by which actual expenditures within a department ID/budget roll-up account (e.g. Regular Salary or Other Expense) exceed the appropriated budget in the department ID/budget roll-up account. | 6330 | Finance |
| Budget Roll-up Account | High level account codes that are used for budget amounts only. Example: 411000 – Irregular Salary, Budget Only. | 6330 | Finance |
| Budget Transfer | Transfer of budget between budget rollup accounts in one or more department IDs. A transfer reduces budget in one department ID/account and increases another. | 6330 | Finance |
| Department ID | A ten digit code that specifies a department funding source as either appropriated, local or restricted. Examples: 904A100001, 904L101001. | 6330 | Finance |
| Unit | A college, department, program, or any other operating unit which is governed by the policies of the University. | 6330; 6350 | Finance |
| Cardholder | Person/agency to whom a card is issued or any individual authorized to use a card. | 6340 | Finance |
| Cardholder Data | Primary Account Number (PAN) along with Cardholder name or expiration date or CVC2/CVV2/CID security pins. | 6340 | Finance |
| Credit Card Processing | The act of storing, processing, or transmitting credit card data. | 6340 | Finance |
| Chief Information Security Officer (CISO) | The individual whose primary responsibility is the oversight of information security of University networks, systems and data. | 6340 | Finance |
| E-Commerce Application | Any network-enabled financial transaction application. | 6340 | Finance |
| Merchant | University unit that accepts Payment Cards using the University’s merchant processor(s). Each Merchant is assigned a merchant identification number (MID) by University Financial Services. | 6340 | Finance |
| Payment Card | Approved credit and debit cards used to make a payment. | 6340 | Finance |
| Payment Card Industry Data Security Standard (PCI DSS) | Standard that all organizations, including online retailers, must follow when storing, processing and transmitting their customers’ credit card data. | 6340 | Finance |
| PCI Governance Committee | University stakeholders appointed by the Vice President and Chief Financial Officer that are tasked with managing PCI compliance across campus. Committee membership at a minimum will include the Associate Vice President of Finance and Administration, University Controller and the CISO. | 6340 | Finance |
| POS Device | Point-of-sale (POS) computer or Payment Card terminals either running as stand-alone systems or connecting to University networks. | 6340 | Finance |
| Restricted Data | Level 1 data as outlined in the University Data Classification Standard or any confidential or personal information that is protected by law or policy and that requires the highest level of access control and security protections whether in storage or in transit. | 6340 | Finance |
| University Financial Services (UFS) | UFS is a unit within the Vice President and Chief Financial Officer organization. Student Financial Services, within UFS, handles customer support for eCommerce web pages and the Controller’s office is responsible for reconciliation with the bank and other transactional activity. | 6340 | Finance |
| Virtual Payment Terminal | Web-browser-based access to a third-party service provider website to authorize Payment Card transactions when the Merchant manually enters Payment Card data via a securely connected web browser. Unlike physical terminals, Virtual Payment Terminals do not read data directly from a Payment Card. | 6340 | Finance |
| Web Development | The design, development, implementation, and management of the user interface of the E-Commerce Application such as portable API code or redirect URLs. | 6340 | Finance |
| Fund Department Cost Center (FDCC) | Fund Department Cost Center is a sixteen digit funding code that specifies a fund, department and cost center. Example: 1001.90900.5600001 | 6350 | Finance |
| Position Budget Deficit | For all base-funded appropriated positions, a position budget deficit occurs when the annualized base salary for the employee exceeds the budget for the position. | 6350 | Finance |
| Billing Rate | The amount charged to a user for a unit of service. | 6370 | Finance |
| Chargeback | A service or good provided by a department or unit to another internal department or unit on a per‐use basis at an established Billing Rate, or at a price based on an established standard pricing method, for which the department or unit does not receive a central budget allocation. Only those departments and units using the service or good will be charged. | 6370 | Finance |
| Background Verification | The gathering and review of records from any or all of the following: Criminal History Check; Excluded Parties List System (EPLS) check, Financial History Check; Driver’s License Records Check; Degree and Education Verification and License Check; and controlled substances check as outlined in University Policies 7020 (Drug and Alcohol Free Workplace) and 7510 (Drug and Alcohol Screening). | 7005 | Human Resources |
| Criminal History Check | The gathering of in-state, out-of-state, and international criminal history records (misdemeanor and felony criminal convictions); sex-offender registries; and the OFAC Terrorist Watch. These records are obtained from law enforcement agencies or third-party vendors. | 7005 | Human Resources |
| Degree and Education Verification and License Check | Verifies the highest earned degree, professional licenses, and certifications as listed by the Final Candidate on the job application and/or resume. For Final Candidates for Faculty positions, all post-secondary degrees will be verified. | 7005 | Human Resources |
| Fair Credit Reporting Act | The Fair Credit Reporting Act (FCRA), enforced by the U.S. Federal Trade Commission (FTC), is designed to promote accuracy and ensure the privacy of the information used in consumer reports and investigative consumer reports. The Federal Trade Commission (FTC), which enforces the FCRA, treats Criminal History Check reports as investigative consumer reports. | 7005 | Human Resources |
| Final Candidate | An applicant who is being offered employment, promotion, demotion, or internal transfer by, or being considered for affiliation or Volunteer service with the University contingent upon successful completion of a Background Verification. A Final Candidate will be provided with a FCRA Rights notification if applicable. | 7005 | Human Resources |
| Financial History Check | The process of gathering and reviewing financial history records and/or information furnished by a credit reporting agency (credit report), a civil court, or a third-party vendor which obtains and provides credit reports. | 7005 | Human Resources |
| Internal Transfer | A current employee being promoted or transferred within the University, including within, or external to, their department. | 7005 | Human Resources |
| Member of the University Community | Includes any individual who is: A University student; A University employee (Faculty, Classified or Non-Classified/Professional); A University contractor or vendor; A University affiliate or volunteer; or Guests, to include but not limited to, event attendees, participants in University-sponsored co-curricular or auxiliary programs, visitors and customers. | 7005 | Human Resources |
| Minor Traffic Violations | Moving violations or traffic infractions that do not involve alcohol, controlled substances, reckless driving, aggressive driving, or a pattern of disregarding motor vehicle laws. | 7005 | Human Resources |
| Motor Vehicle Record Check | The process of gathering and reviewing driver’s license and/or motor vehicle records and/or driving-related information from any jurisdiction where a Final Candidate has a motor vehicle record. | 7005 | Human Resources |
| Personally-Identifiable Information | The combination of an individual’s first and last name plus one or more of the following: Social Security Number; Bank account number; Credit card number; or Date of birth. | 7005 | Human Resources |
| Reference Check | The process of directly, or indirectly, through a third-party vendor, contacting a Final Candidate’s current and former employer(s), individuals listed by a Final Candidate as references, educational institutions, and any other entities that may reasonably be relied upon to provide information relevant to a Final Candidate’s fitness for employment, affiliation, or volunteer service. | 7005 | Human Resources |
| Requesting Department | The University department seeking to employ, affiliate, obtain, or facilitate the volunteer services of an individual at, or for, the University. | 7005 | Human Resources |
| Student Employee | A University student employed in any position as defined in University Policy 7470 (Student Employment) and University Policy 7000 (Position Definitions). Examples of Student Employees in sensitive positions or sensitive locations include, but are not limited to: An individual supervising, or regularly interacting with, vulnerable individuals or minors; An individual with direct access to, or control of, cash, checks, credit card account information, or personally-identifiable information which might enable identity theft; An individual possessing a building master key(s), access to laboratory facilities, access to regulated facilities, access to dorms; An individual operating University-owned, -leased, or -controlled vehicles; or An individual with direct access to, or responsibility for controlled substances or hazardous materials. | 7005 | Human Resources |
| Affiliate | An individual associated with the University as a board or advisory committee member, contractor, or/and in non-instructional capacities who is not a University employee or student. | 7005, 7520 | Human Resources |
| Affiliate Faculty | An individual who does not have direct teaching responsibilities for the University’s students and who does not receive monetary compensation from the University, but who, nonetheless, provides instruction in programs with classroom, online, clinical, or laboratory experiences. | 7005, 7520 | Human Resources |
| Graduate Assistant | Degree-seeking graduate student receiving financial assistance including, but not limited to, tuition and/or a stipend through a mentored University employment experience. The graduate assistantship includes a work obligation and educational/developmental activities integrated with the student’s University graduate degree program. | 7005, 7520 | Human Resources |
| Volunteer | An individual not employed or compensated by Boise State University who voluntarily and willingly performs a service for, or on behalf of, the University. Examples include, but are not limited to: An individual assisting with activities that include minors and/or at-risk adults; An individual spending the night in a situation where minors and/or at-risk adults are present; An individual in childcare facilities; or An individual in a sensitive position or in a sensitive location as described in Appendix A to this policy. | 7005, 7520 | Human Resources |
| Driver's License Record (DLR) Check | The process of gathering and reviewing driver-related history from any jurisdiction. A DLR is also known as a Motor Vehicle Record “MVR” check. | 7005, 9040 | Human Resources, Campus Operations and Facilities |
| Criminal Conviction | Being found guilty through entry of a verdict or judgment or by entering a guilty plea or a plea of no contest or by receiving a deferred adjudication for a felony or misdemeanor offense other than a minor traffic infraction or violation. This includes criminal convictions for which an individual’s record has been expunged. | 7005/7520 | Human Resources |
| Employee Consensual Relationship | A mutually acceptable current or former romantic or sexual relationship between an employee with supervisory, advisory, or evaluation authority and an employee who is directly supervised, advised, or evaluated by that employee. | 7010 | Human Resources |
| Faculty/Staff and Student Consensual Relationship | A mutually acceptable current or former romantic or sexual relationship between a faculty/staff member and a student; or a relationship where a faculty/staff member currently lives with or serves as landlord to a student; or a relationship where a faculty/staff member currently has a financial and/or business relationship with a student; or a marital, romantic or sexual relationship that existed at one time between a faculty/staff member and student, but that relationship no longer exists; or a relationship where a faculty/staff member formerly lived with or served as landlord to a student; or a relationship where a faculty/staff member has formerly had a financial and/or business relationship with a student; or a relationship where a faculty/staff member has a close personal relationship with a student, which rises to a level that affects the trust and confidence of the academic environment and that gives undue access, advantage, or jeopardizes the fair treatment and objectivity for effective teaching and learning. | 7015 | Human Resources |
| Faculty/Staff Member | Faculty/staff member means, but shall not be limited to: a full- or part-time member of the University’s faculty, an instructor, lecturer, advisor, mentor, graduate assistant, coach, or individual who supervises the day-to-day living environment of students. | 7015 | Human Resources |
| Relationship of Authority | A relationship of authority exists when one individual in a relationship between two or more people has the power to exercise influence, or the legitimate right to make decisions, carry out actions, or direct others within the relationship. | 7015 | Human Resources |
| Alcohol | Use of Alcohol, chemicals, or Controlled Substances or other drugs (including legally obtained prescription drugs taken for reasons or in ways or amounts not intended by the prescribing doctor, or in the case of over the counter medications, in accordance with label directions) in a manner that impairs an individual’s ability to perform his or her job. | 7020 | Human Resources |
| Contract | A legal instrument reflecting a relationship between the federal government and a recipient whenever the principal purpose of the instrument is the acquisition of property or services for the direct benefit or use of the federal government; or whenever the federal government determines in a specific instance that the use of a type of procurement agreement is appropriate. | 7020 | Human Resources |
| Conviction | A finding of guilt (including a plea of nolo contendere or Alford pleas) or imposition of sentence, or both, by any judicial body charged with the responsibility to determine violations of federal, state, or local laws, for violating any Drug Law or where the use of Drugs and/or Alcohol was found to be a contributing factor of the law violation. | 7020 | Human Resources |
| Drug and/or Alcohol Abuse | A substance in schedules I through V of section 202 of the Controlled Substances Act (21 U.S.C. 812), as further defined by regulations at 21 CFR 1300.11 through 1300.15 and as defined in Idaho Code. | 7020 | Human Resources |
| Drug Law | A criminal statute or regulation involving the manufacture, sale, distribution, dispensation, use or possession of any Controlled Substance. | 7020 | Human Resources |
| Employee | Any faculty, staff, or student receiving a salary, wages, other compensation from the University. | 7020 | Human Resources |
| Federal Agency | Any United States executive department, military department, government corporation, government-controlled corporation, or any other establishment in the executive branch (including the Executive Office of the President), or any independent regulatory agency. | 7020 | Human Resources |
| Grant | An award of financial assistance, including a cooperative agreement, in the form of money or property in lieu of money, by a Federal Agency directly to a grantee. The term Grant includes block grant and entitlement grant programs, whether or not exempted from coverage under the grants management government wide regulation (“Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments”). The term does not include technical assistance which provides services instead of money, or other assistance in the form of loans, loan guarantees, interest subsidies, insurance, or direct appropriations; or any veterans’ benefits to individuals, i.e., any benefit to veterans, their families, or survivors by virtue of the service of a veteran in the United States Armed Forces. | 7020 | Human Resources |
| Official Capacity | Employees’ representation within the course and scope of their employment authorized by Boise State. | 7020 | Human Resources |
| Workplace | The physical boundaries of the University and all University-owned/controlled property; to include all Boise State premises where the activities of the University are conducted, as well as locations where Employees are representing the University in an Official Capacity. | 7020 | Human Resources |
| Gross Misconduct | Conduct that is generally so serious it may justify the dismissal of an employee, even on the first occurrence. Examples could include, but are not limited to, embezzlement, sexual harassment, sex crimes, misappropriation of funds, workplace violence, mistreating students, etc. Acts of gross misconduct are typically intentional, wanton, willful, deliberate, reckless or reflect a deliberate indifference to the University’s interests, standards and/or policies. | 7025 | Human Resources |
| Rehire | A rehire is defined as a person seeking to work for Boise State University who has previously worked for the University in any capacity. This includes, but is not limited to, a person who has been employed at the University as: student employee (including graduate assistant or intern), temporary employee, classified employee, professional staff, faculty and adjunct faculty regardless of full or part time status, benefit eligibility, length of employment, or time having elapsed since last employment. | 7025 | Human Resources |
| Good Faith | An act is considered to have been in ‘good faith’ if there is a reasonable basis in fact for the communication. Good faith is lacking when the employee knew or reasonably ought to have known the report is malicious, false, or frivolous. | 7030 | Human Resources |
| Affiliate Faculty | Individuals who do not have direct teaching responsibilities for students on or off campus and who do not receive monetary compensation from the University, but who provide instruction in programs with classroom, on-line, clinical, or laboratory experiences. | 7035 | Human Resources |
| Affiliates | Individuals associated with the campus as board or advisory committee members, VIPs, contractors, volunteers, legislators, employees of agencies under the auspices of the State Board of Education, and who are not University employees or students. | 7035 | Human Resources |
| Visitor | Individuals who are unpaid invited guests for a temporary length of time; and paid temporary employees, including consultants, interns, researchers or research assistants. | 7035 | Human Resources |
| Dependent | An Employee’s unmarried child, stepchild, or foster child under the age of twenty-six (26) on the first day of the semester. | 7045 | Human Resources |
| Educational Tuition and Fees | The amounts charged for any and all instructional costs for the construction, maintenance, and operation of buildings and facilities; for student services; and/or for institutional support. | 7045 | Human Resources |
| Employee | For purposes of this policy, an Employee is an individual who serves in a benefit-eligible position at the University. Employees of the University loaned to affiliated entities, and Employees in the Military Sciences/Reserve Officer Training Corp (ROTC) program will be treated as Employees in the policy. | 7045 | Human Resources |
| A Person Related by Family or Marriage | A person with whom an employee has a current or former familial relationship, including a parent, step-parent, child, step-child, son-in-law or daughter in-law, brother, sister, spouse, aunt, uncle, niece, nephew, cousin, grandparent, grandchild, brother-in-law or sister-in-law, in a guardianship capacity, or persons living in the same household. | 7050 | Human Resources |
| Influence | Using one’s position to alter the outcome of the hiring of a person related by family or marriage through coercion, bribery, threats, intimidation, and quid pro quo. | 7050 | Human Resources |
| Appointment | Appointment of a student to a graduate assistantship is the process by which a student is offered and accepts a graduate assistantship. | 7170 | Human Resources |
| Exempt Employee | An employee who meets Fair Labor Standards Act (FLSA) requirements to be exempt from overtime pay and occupies an executive, administrative, or professional position, as defined under the FLSA. Non-instructional exempt employees are compensated at a minimum salary which meets the requirements set under Idaho Code and the FLSA. | 7170 | Human Resources |
| Full-Time Graduate Student | A graduate student is a full-time graduate student in a given semester or session if and only if the student is registered for 9 or more credits in that semester or session. | 7170 | Human Resources |
| Graduate Degree Program | A graduate degree program is an academic program that results in the award of a master’s, education specialist, or doctoral degree upon successful completion. | 7170 | Human Resources |
| Graduate Research Assistant (GRA) | A graduate assistant engaged primarily in research activities. GRAs may be either exempt or non-exempt employees. | 7170 | Human Resources |
| Graduate Service Assistant (GSA) | A graduate assistant whose primary duties are service activities. GSAs may be either exempt or non-exempt employees. | 7170 | Human Resources |
| Graduate Teaching Assistant (GTA) | A graduate assistant engaged primarily in instructional activities. GTAs are exempt from overtime pay under the Fair Labor Standards Act (FLSA). | 7170 | Human Resources |
| Intent to Enroll | Intent to enroll refers to the subsequent semester enrollment status of a student employee during the summer session or interim. A student employee is said to demonstrate “intent to enroll” during the summer session if the student is registered for the subsequent fall semester, and to demonstrate “intent to enroll” during the interim if the student is registered for the subsequent spring semester. New students demonstrate “intent to enroll” during the summer or interim if they are admitted to a degree program to start in the subsequent semester. | 7170 | Human Resources |
| Interim | The interim is the period between fall and spring semesters. | 7170 | Human Resources |
| International Graduate Student | An international graduate student is a graduate student who holds an F1 or J1 student visa. | 7170 | Human Resources |
| Non-Exempt Employee | An employee who does not meet the Fair Labor Standards Act (FLSA) requirements to be exempt from overtime pay and who is paid for all overtime hours worked in any work week. | 7170 | Human Resources |
| Salary | A salary is the total taxable compensation that a graduate assistant is to receive from the University over the contract period of a graduate assistantship. The salary payment method may be either hourly or salary, depending on the exempt or non-exempt classification of the graduate assistantship. Payment or waiver of tuition and fees are not included in the salary. | 7170 | Human Resources |
| Semester or Session | Semester or session refers to any of the three basic academic intervals defined | 7170 | Human Resources |
| Student Account | A student account is the University billing statement assigned to a student and maintained by student financial services. | 7170 | Human Resources |
| Termination Date | If a graduate assistantship is terminated prior to the last day of the contract period, the termination date is the last day that the terms of the graduate assistantship are in effect. | 7170 | Human Resources |
| Academic Year Period | The academic year shall be considered as the period beginning the day the Provost sets as the reporting date for faculty for the fall semester, and ending the day of University commencement ceremonies for the spring semester. The academic year is the most common Base Salary Period for members of the faculty and for the purpose of calculating salary rates, it shall be considered to be a 9-month period. | 7195 | Human Resources |
| Additional Assignments | Responsibilities and assignments that are temporary and outside regular duties such as: - Additional assignments and activities such as those sponsored by the Division of Extended Studies, like the Osher Institute or concurrent enrollment duties; or - Specially approved work on a University-administered sponsored project; or - Special projects assigned as additional duties; or Teaching additional classes that are not part of regular duties on an exception basis. Additional responsibilities and assignments of a long term or permanent nature may be considered justification for adjustment of the employee’s institutional Base Salary rather than justification for Supplemental Pay compensation. | 7195 | Human Resources |
| Independent Consulting and Outside Employment | Services provided by University employees outside their official University duties/capacities (e.g., not Regular Duties or Additional Assignments). For this type of work, the University is not a party to any agreement, nor does it administer any related sponsored funding. These activities are addressed by a separate policy, University Policy 1110 (Conflict of Interest and Commitment). These payments are not considered Supplemental Pay under this policy. | 7195 | Human Resources |
| Institutional Base Salary | Employee’s contracted university salary assigned for performing regular duties for the applicable Base Salary Period (see definition above). For the purposes of this policy, Institutional Base Salary used to calculate the maximum allowable Supplemental Pay includes administrative stipends such as those for department chair duties. | 7195 | Human Resources |
| Intra-University Consulting | Includes consulting and other professional services provided to, or for, organizational units within the administrative control of Boise State University. Intra-university consulting, except in unusual situations, is considered to be a contractual obligation of the employee for which Supplemental Pay Compensation is not appropriate, with the following exception: Intra-University Consulting may meet the definition of “Additional Assignment” and thus eligible to be compensated as Supplemental Pay ONLY when the following criteria are met: The consultation is across departmental lines; AND The work performed is in addition to the employee’s regular duties; AND If paid from a sponsored project, it is specifically provided for in the agreement or approved in writing by the sponsoring agency in advance of the payment. | 7195 | Human Resources |
| Off-Contract Compensation | Compensation for work performed during an off-contract period (e.g., summer salary) by faculty members or professional staff who are not under contract for a 12–month Base Salary Period. Off-contract compensation is not considered Supplemental Pay. | 7195 | Human Resources |
| Base Salary Period | Time period during which an employee is under obligation to the University for performing Regular Duties for which an employee is compensated with the employee’s base salary. | 7195/7590 | Human Resources |
| Regular Duties | Responsibilities and assignments expected of an employee in a workload description or job description. | 7195/7590 | Human Resources |
| Supplemental Pay Compensation (also referred to as "Extra Service Pay") | Compensation above IBS paid to a University employee when all of the following criteria have been met: • Services are rendered during the Base Salary Period; • Rate does not exceed the employee’s IBS; • The compensation is for Additional Assignments; and • Compensation is made from funds administered through the University payroll system. | 7195/7590 | Human Resources |
| Family Member | Includes the employee’s spouse, mother, father, son or daughter under the age 18, or of any age if incapable of self-care because of a mental or physical disability. | 7230 | Human Resources |
| Next of Kin | An individual’s nearest blood relative, other than their spouse, parent, son or daughter. | 7230 | Human Resources |
| Qualifying Exigencies | Issues that arise related to deployment of a military member, and may include attending certain military events, arranging for alternative childcare, addressing certain financial and legal arrangements, attending certain counseling sessions, and attending post-deployment reintegration briefings. | 7230 | Human Resources |
| FMLA Leave | Unpaid, job-protected leave authorized under the FMLA. | 7230; 7620 | Human Resources |
| Administrative Leave | For the purposes of this policy, six weeks paid time off related to birth or adoption. During Administrative Leave, faculty have no professional responsibilities to the University. | 7265 | Human Resources |
| Workload Release | An exemption from teaching available to eligible faculty. During this Release, faculty will attend to other reduced workload responsibilities as per department/unit policy. | 7265 | Human Resources |
| Standard Hours | Regular expected work hours that are designated for a job, as established by the department for most work weeks over the period of employment. | 7470 | Human Resources |
| Student Employee | A student enrolled at the University with at least six (6) credits as an undergraduate student, or five (5) credits as a graduate student, or in the final semester of a degree program registered for all classes required for program completion. The student must regularly attend classes or meet the intent to enroll criteria which means 1) a current student has registered for the next semester, or 2) a new or returning student has current admission status for the next term. Types of student positions include but are not limited to: work study, graduate assistantships, undergraduate student research assistants, or commission based student work. | 7470 | Human Resources |
| Emeriti | A status awarded to retired employees, who have separated from the University and are eligible to take retirement benefits, in recognition of their service to the University. | 7480 | Human Resources |
| Financial Challenge | A financial challenge for these purposes is defined as an imminent financial shortfall that has the potential to seriously compromise the sound fiscal management of the university or the university’s capacity to provide a quality education to students. A financial challenge may only be declared by the president of the university in accordance with State Board of Education and university policies. A financial challenge is not the same as financial exigency as defined by State Board of Education Policy Section II.N. | 7500 | Human Resources |
| Furlough | Furlough is leave without pay, but with all benefits other than leave accrual and retirement contributions. | 7500 | Human Resources |
| Work Hour | A 1.0 full time equivalency (FTE) would equate to 40 hours per week. | 7500 | Human Resources |
| Clinical Assignment | Placement in an agency/affiliate for educational or work-related purposes. | 7510 | Human Resources |
| Clinical Site | An affiliate/agency that, by agreement with Boise State, provides clinical education experiences to Boise State faculty and students. | 7510 | Human Resources |
| Concerned Party | An individual who holds a federal license, i.e., has authorized access, to conduct Controlled Substance research; grants direct Controlled Substances access to others. | 7510 | Human Resources |
| Controlled Substance | A substance in schedules I through V of section 202 of the Controlled Substances Act (21 U.S.C. 812), as further defined by regulations at 21 CFR 1300.11 through 1300.15, and as defined in Idaho Code. | 7510 | Human Resources |
| Controlled Substances Questionnaire | An inquiry regarding drug convictions and use and authorizing such verification and investigation. | 7510 | Human Resources |
| Drug or Alcohol Test | A minimally invasive examination to detect the presence of Controlled Substances or their metabolites; may include breath testing (or other scientifically accepted methods) for alcohol. | 7510 | Human Resources |
| Drug Screening | A Drug Test plus supplemental investigation, generally authorized by a Controlled Substances Questionnaire or participation in some clinical programs, regarding drug convictions and use. | 7510 | Human Resources |
| Student Employee in Sensitive Positions or Sensitive Locations | University student employed in any position described in Appendix A to University Policy 7005 (Background Verifications). | 7520 | Human Resources |
| University Business Days | Monday through Friday, excluding weekends, official University holidays, and University closures. | 7520, 7550; 7560; 7570 | Human Resources |
| Employee Records | Name-linked files of potential, current, and former employees assembled during normal University operations. | 7530 | Human Resources |
| Personally-Identifiable Information | The combination of an individual’s first and last name plus one or more of the following: Social Security Number; Bank account number; Credit card number; or Date of birth | 7530 | Human Resources |
| Grievance | An employment-related problem expressed by an employee that does not involve: 1) matters reserved for the Due Process and Appeals Procedure; 2) allegations of unlawful discrimination or harassment; 3) termination during the entrance probationary period; 4) non-renewal of appointments or contract non-renewal situations; or 5) compensation-related matters (except University-wide compensation inequities). | 7560 | Human Resources |
| Problem-Solving Procedure | A process for Classified, Probationary Classified, and Non-Classified/Professional employees to address a Grievance. | 7560 | Human Resources |
| Applicant | An individual pursuing an employment opportunity with the University who submits appropriate application materials for an open or vacant position. | 7570 | Human Resources |
| Disability | With respect to an individual: a. A Physical or Mental Impairment that substantially limits one or more Major Life Activities of such individual; b. A record of such an impairment; or c. Being regarded as having such an impairment. | 7570 | Human Resources |
| Essential Functions | Position duties that are fundamental to a specific employment position. A function can be “essential” if, among other things: the position exists to perform the function; a limited number of other employees are available to perform the function; or the function is highly specialized and the individual is hired based on having those specialized skills. Factors which determine whether a particular function is essential include: The judgment of the position’s supervisor A written position description developed before a position is advertised The amount of time spent performing the function The consequences of not requiring the person in the position to perform the function The work experience of past incumbents in the position or current incumbents in similar positions. | 7570 | Human Resources |
| Interactive Process | An information-gathering approach used by the University to evaluate a request for accommodation. It is intended to be a flexible approach that centers on the communication between the University and the individual requesting an accommodation, but may (and often does) involve obtaining relevant information from a supervisor and an individual’s healthcare provider. | 7570 | Human Resources |
| Major Life Activities | Activities such as caring for oneself, performing manual tasks, seeing, hearing, eating, sleeping, walking, standing, sitting, reaching, lifting, bending, speaking, breathing, learning, reading, concentrating, thinking, communicating, interacting with others, and working. Major Life Activities also include the operation of major bodily functions, including functions of the immune system, special sense organs and skin, normal cell growth, digestive, genitourinary, bowel, bladder, neurological, brain, respiratory, circulatory, cardiovascular, endocrine, hemic, lymphatic, musculoskeletal, and reproductive functions. | 7570 | Human Resources |
| Physical or Mental Impairment | An impairment that results from anatomical, physiological, or psychological abnormalities which are demonstrated by medically acceptable clinical and laboratory diagnostic techniques. | 7570 | Human Resources |
| Qualified | An individual with a Disability is Qualified for a specific position if the individual: a. Satisfies the requisite skill, experience, education, and other position-related requirements of the position, and b. Can perform the Essential Functions of the position with or without Reasonable Accommodation(s). | 7570 | Human Resources |
| Reasonable Accommodation | Any change in the workplace or in the way things are customarily done that provides an equal employment opportunity to an individual with a Disability that does not cause an Undue Hardship to the University. The University provides Reasonable Accommodation: a. When an individual with a Disability needs a Reasonable Accommodation to have an equal employment opportunity in the application process; b. When an individual with a Disability needs a Reasonable Accommodation to perform the Essential Functions of the position held or sought, or to gain access to the workplace; and c. When an individual with a Disability needs a Reasonable Accommodation to enjoy equal access to benefits and privileges of employment (e.g., details, trainings, office-sponsored events). | 7570 | Human Resources |
| Undue Hardship | An action that is unduly costly, extensive, substantial, disruptive, or that would fundamentally alter the employment position and/or the nature or operation of the University. | 7570 | Human Resources |
| Eligible Graduate Assistant | To be eligible for Parental Leave, a Graduate Assistant (Graduate Service Assistant, GSA; Graduate Teaching Assistant, GTA; Graduate Research Assistant, GRA) must meet all of the following criteria: The Eligible Graduate Assistant must have been enrolled in a graduate degree program at Boise State University, with a minimum of five (5) semester credits, with a minimum .25 FTE assistantship during the semester immediately prior to the semester when the leave is to be taken. In the case of a fall appointment, an appointment and enrollment the previous spring will also meet the eligibility requirement. During the semester when the Leave is to be taken, the graduate assistant must be appointed with a minimum .25 FTE graduate assistantship and be enrolled in the minimum number of credits required to hold an assistantship. Eligible Graduate Assistants must be in good academic standing and be making satisfactory progress toward completion of their degree. | 7580 | Human Resources |
| Parent | An Eligible Graduate Assistant who is the biological or adoptive Parent in either a birth or adoption. | 7580 | Human Resources |
| Parental Leave | Parental Leave refers to paid time off following the birth of the Graduate Assistant’s child or the legal placement of a child with the Graduate Assistant for purpose of adoption. The maximum amount of paid Parental Leave is six (6) weeks following the birth or adoption of a child. | 7580 | Human Resources |
| Administrative Stipend | Payment for performing administrative duties on a temporary basis such as chairing a department or directing a program. An Administrative Stipend is a component of IBS. | 7590 | Human Resources |
| Effort | The amount of time spent on a particular activity, including the time spent working on a Sponsored Project. Individual Effort is expressed as a percentage of the total amount of time devoted to work-related activities. | 7590 | Human Resources |
| Endowed Supplements | Compensation to distinguished faculty to support teaching, research, and service. | 7590 | Human Resources |
| Full-Year Period | A twelve-month period generally aligned with the University’s fiscal year. Off-Contract Compensation is not available to University employees with Full Year Period appointments. | 7590 | Human Resources |
| Incentive Compensation | Compensation to University employees pursuant to agreement or an established plan entered into with the University before services are rendered. | 7590 | Human Resources |
| Independent Consulting and Outside Employment | Services provided by University employees outside their official University duties/capacities (e.g., not Regular Duties or Additional Assignments). For this type of work, the University is not a party to any agreement, nor does it administer any related sponsored funding. | 7590 | Human Resources |
| Institutional Base Salary (IBS) | Total compensation paid by the University for the duties associated with an employee’s appointment during the Base Salary Period regardless of: (i) fund source; or (ii) whether that employee’s time is spent on research, teaching, administration, or service. IBS includes Regular Salary, Administrative Stipends, and Endowed Supplements. IBS excludes Incentive Compensation, Independent Consulting and Outside Employment, Off-Contract Compensation, Supplemental Pay Compensation, Bonuses and awards, honoraria, faculty housing allowances, tuition reimbursements, and all other one-time payments. | 7590 | Human Resources |
| Intra-University Consulting | Consulting within the University that is generally assumed to be undertaken as a University obligation requiring no compensation in addition to IBS. In unusual instances when consultation is across departmental lines or involves a separate, remote or operation, and the work performed by an employee is in addition to the employee’s Regular Duties, an employee may be compensated if such Intra-University Consulting arrangements are specifically provided for in the proposal and/or Sponsored Project award or approved in writing by the Sponsor. | 7590 | Human Resources |
| Off-Contract Compensation | Compensation for work performed outside the Base Salary Period (e.g., faculty summer salary) by University employees. Off-Contract Compensation may not be paid at a rate in excess of IBS. | 7590 | Human Resources |
| Salary Cap | Sponsor limitation on amount of IBS that may be charged to a Sponsored Project. | 7590 | Human Resources |
| Sponsor | An external party (e.g., federal or state government, for-profit or non-profit entities) providing funding for a Sponsored Project. | 7590 | Human Resources |
| Alternate Work Location | A worksite other than the employee’s Central Workplace, including an employee’s residence, approved through the Telecommuting Agreement. | 7600 | Human Resources |
| Central Workplace | The place of work where an employee normally performs their official position duties with the University. This is also referred to as an “Official Station” in University Policy 6180 (Travel). | 7600 | Human Resources |
| Telecommuting | Paid employment performed away from the Central Workplace at an Alternate Work Location for all or part of the workweek. Flex Schedules, responding to emails/messages from home, or occasional out-of-office work assignments are not considered Telecommuting. | 7600 | Human Resources |
| Telecommuting Agreement | The written agreement between the University and the employee that details the terms and conditions of the employee’s work and other work productivity while Telecommuting. Telecommuting Agreements are required for a Telecommuting arrangement. | 7600 | Human Resources |
| Benefit-Eligible Employee | An employee with a Position Control Number (PCN) reportable to the State Controller’s Office who is benefit-eligible including leave accrual. | 7620 | Human Resources |
| Non Overtime-Eligible Employee | An employee not covered by the federal minimum wage and overtime compensation requirements of the Fair Labor Standards Act (FLSA Exempt). Most Professional Employees are Non-Overtime Eligible Employees. | 7620 | Human Resources |
| Overtime-Eligible Employee | An employee covered by the federal minimum wage and overtime compensation requirements of the Fair Labor Standards Act. (FLSA Non-Exempt). Classified Employees and some Professional Employees are Overtime-Eligible Employees. | 7620 | Human Resources |
| Workweek | Sunday 12:00 a.m. through Saturday 11:59 p.m. | 7620 | Human Resources |
| Information Technology (IT) Resources | An array of products and services that collect, transform, transmit, present, and otherwise make data into usable, meaningful and accessible information. IT Resources include but are not limited to: desktop, laptop, and tablet PC’s; handheld devices including but not limited to, cell phones; e-mail, voicemail, servers, central computers, and networks; cloud storage systems; network access systems including wireless systems; portable hard drives and databases; computer software; printers and projectors; telephone equipment and switches including local and long-distance services; camcorders, TVs, VCR’s, and FAX machines; satellite equipment and any other current or future IT resource adopted by the University as new technologies are developed to add to this array. | 8000 | Information Technology |
| Data Backbone, Backbone | Includes: all cabling, copper and fiber, as well as point-to-point wireless, connected buildings, and equipment within buildings, ending at the data faceplate into which a user plugs a patch cable from his/her device, etc. The University Backbone also includes all switches, wireless access points, and routers providing connectivity. In addition, the Backbone includes all Wide Area Network (WAN) equipment, firewalls, and network scanners. | 8010 | Information Technology |
| Network Engineer | The senior certified technical employee in OIT that is responsible for the University data network. This position is either an employee title or a position that is identified by the CIO, OIT. | 8010 | Information Technology |
| Telecommunications Rooms | Equipment rooms that house network cabling, cross-connect panels, and network electronics. Each building has one entrance facility serving as a point where inter-building entrance cables (fiber) terminate called an entrance facility or a building distribution frame room, and one or more satellite Telecommunication Rooms to re-distribute connections called intermediate distribution frame rooms. | 8010 | Information Technology |
| Best Practices | Best practices are those data management and network procedures generally recognized by the industry for assuring secure, reliable, scalable and efficient data repositories and networks. | 8020 | Information Technology |
| Servers | Servers are computers explicitly purchased to provide services to other computers on the network. These services include, but are not limited to, file sharing, printing, database access, e-mail, web services, authentication, and any other applications that are accessible via the network. | 8020 | Information Technology |
| Access | Any personal inspection or review of Confidential Information, or a copy of Protected Information, or an oral or written account of such information. | 8060 | Information Technology |
| Chief Information Security Officer (CISO) | The individual responsible for securing Protected Information in the custody of the university; the security of the equipment and/or repository where such information is processed and/or maintained, and the related privacy rights of University students, faculty, and staff concerning such information. The CISO has primary responsibility for oversight of information security, networks and systems, and working in cooperation with the Office of Information Technology (OIT), the Division of Research and Economic Development (DRED), the Registrar’s Office, Admissions, and Human Resources and Workforce Strategy to educate the University community about security responsibilities. | 8060 | Information Technology |
| Data Custodian | Members of the University community with primary responsibility for the technical control of Data to include gathering, inputting, storing, managing, or disposing of Protected Information. An individual becomes a Data Custodian either by designation or by virtue of having acquired, developed, or created Information Resources for which no other party has stewardship. For example, for purposes of this policy, librarians have custody of library catalogs and related records, faculty have custody of their research and course materials, students have custody of their own work, and any individual who accepts a credit card number in the course of conducting University business is the Data Custodian of that information. The term does not necessarily imply legal ownership. | 8060 | Information Technology |
| Data | Information used in the course of official University business. Information that is personal to the operator of a system, and stored on a University IT resource as a result of incidental personal use, is not considered University Data. | 8060 | Information Technology |
| Data Owner | Members of the University community who are primary decision-makers, ultimately accountable for the classification, protection, use, and quality of one or more Data sets within their purview, including the application of relevant policy to the respective Data. This Data may or may not be produced by the university and may also include research information provided by another institution. The Data Owner assesses and manages the risks associated with the data in their domain, having both the authority and access to make and approve changes to ensure Data quality; as well as authorizing others to do so. Data Owners may also exercise judgment to determine when it is appropriate to increase or decrease a classification level when the guidelines are not straightforward. Due to the critical nature of their role, the Data Owner is typically the senior member of their respective department or division. | 8060 | Information Technology |
| Data Steward | Members of the University community with primary responsibility for the business controls, data content, and quality of defined data assets. Typically, the data steward is the Subject Matter Expert (SME) who understands the importance of a set of Data and how that Data should be curated. Stewards work with stakeholders who are impacted by data to develop definitions, standards, classifications, and controls. In some instances, the Data Steward and Data Custodian may be the same person. | 8060 | Information Technology |
| Incident | A potentially reportable event that may include, but is not limited to the following: - Attempts to gain unauthorized Access to systems or Data; - Unwanted disruptions or denial of services; - A computer virus outbreak; - Theft, misuse, or loss of electronic equipment containing Restricted or Confidential Information; - Unauthorized use of systems for processing or Data storage; - A department or unit’s inability to account for or properly dispose of paper records containing Restricted or Protected Information; or - Unauthorized changes to system hardware, firmware, and software. | 8060 | Information Technology |
| Managers | Members of the University community with management or supervisory responsibility, including deans, department chairs, directors, department heads, group leaders, or supervisors, as well as faculty who supervise teaching or research assistants. | 8060 | Information Technology |
| Information Resources | Information in any form and recorded on any media, and all computer and communications equipment and software. | 8060 | Information Technology |
| Information Service Provider (Service Providers) | Colleges, departments, individuals, or outsourced organizations responsible for managing Information Resources and/or systems for the purpose of making such resources available to others. | 8060 | Information Technology |
| Minimum Security Standards for Systems | Required configuration standards maintained by the Office of Information Technology that increase the security of systems (e.g., servers, workstations, mobile devices) and help safeguard University information technology resources and Data. | 8060 | Information Technology |
| Protected Information | Information identified by the applicable laws, regulations, or policies as sensitive information, including but not limited to: - Protected Health Information (PHI), as well as Personally-Identifiable Health Information; - Education records; - Personally identifiable information (PII); - Controlled unclassified information (CUI); - Export controlled information (ECI); - Covered Defense Information (CDI); - Non-Disclosure Agreements (NDA) with third parties; - Confidential information; or - Sensitive scientific or sponsored project information. This includes, but is not limited to any information that identifies or describes an individual, such as a social security number, physical description, home address, non-business telephone numbers, ethnicity, gender, signature, passport number, bank account or credit card numbers, debit or credit card expiration dates, security codes, passwords, educational information, medical or employment history, driver’s license number, or date of birth. This also includes electronic Data that includes an individual’s first name or first initial and last name in combination with one (1) or more of the following Data elements when either the name or the Data elements are not encrypted 1.) social security number; 2.) driver’s license or state identification card number; 3.) student or employee identification number; or 4.) credit card number in combination with any required security code, access code, password, or expiration number that would permit Access to an individual’s financial account. Protected Information does not include any information knowingly and voluntarily made publicly available by the owner of such information, such as information voluntarily listed in public phone directories. Additional information regarding data definitions and restrictions can be found in University Policy 5120 (Export Control and Controlled Data). | 8060 | Information Technology |
| Users | Anyone who uses Boise State’s Information Resources, even if the individual has no responsibility for managing such resources. This includes students, faculty, staff, contractors, consultants, and temporary employees responsible for protecting the Information Resources to which they have Access. User responsibilities cover both computerized and non-computerized information and information technology devices (e.g., paper, reports, books, film, microfiche, microfilms, recordings, computers, disks, jump drives/memory sticks, printers, phones, fax machines, etc.) they use or possess. Users must follow the information security practices set by the CISO, as well as any additional departmental or other applicable information security practices. | 8060 | Information Technology |
| Mobile Communication Device (MCD) | A device capable of using the services provided by a public/private cellular or satellite network, including but not limited to cell phones, smart phones, satellite phones, and tablets. For purposes of this policy, laptop computers are not considered an MCD. | 8070 | Information Technology |
| Covered Account | Includes all student accounts or loans administered by the University. | 8120 | Information Technology |
| Identify Theft | Fraud committed or attempted using the identifying information of another person without authority. | 8120 | Information Technology |
| Personally Identifying Information | Any name or number that may be used alone or in conjunction with other information to identify a specific person including an individual’s name, address, date of birth, social security number, driver’s license number, passport number, tax identification number, student identification number, or banking account information. | 8120 | Information Technology |
| Red Flag | A pattern, practice or specific activity that indicates the possible existence of identity theft. | 8120 | Information Technology |
| Authorized Third Party | Any individual, entity, or vendor providing services to the University who is not employed by the University. | 8130 | Information Technology |
| Chief Information Security Officer (CISO) | The individual responsible for protecting confidential information in the custody of the University; the security of the equipment and/or repository where this information is processed and/or maintained, and the related privacy rights of University students, faculty, and staff concerning this information. | 8130 | Information Technology |
| Internet Service Provider | A business or organization that offers user(s) access to the Internet and related services. | 8130 | Information Technology |
| Log-in Credentials | University-assigned username and private personal password and the Boise State Multi-Factor Authentication service. | 8130 | Information Technology |
| Multi-Factor Authentication (MFA) | Authentication using two or more different factors to achieve authentication. Factors include: (1) something you know (e.g., password/username); (2) something you have (e.g., cryptographic identification device, token or code); or (3) something you are (e.g., biometric). | 8130 | Information Technology |
| Remote Access | The ability to log-in to a network from a distant location. | 8130 | Information Technology |
| User-Managed Service | A service where the user is responsible for selecting an Internet Service Provider (ISP), coordinating installation, installing any required software, and paying associated fees. | 8130 | Information Technology |
| Virtual Private Network (VPN) | A secure connection to a private network through a public network. | 8130 | Information Technology |
| Access Technologies | Any item, piece of equipment, or product system used to increase, maintain, or improve the functional capabilities of a person with a disability. Examples of Access Technologies commonly used with Information Technologies include special input devices (e.g., head or foot mouse, puff- and-sip switches, speech recognition), screen-reading software, and screen magnifiers. | 8140 | Information Technology |
| Accessible | Refers to the concept that a person with a disability is afforded the opportunity to acquire the same information, engage in the same interactions, and enjoy the same services as a person without a disability in an equally effective and equally integrated manner, with substantially equivalent ease of use. | 8140 | Information Technology |
| Accessible Information Technology | Information Technology that has been designed, developed, or procured to be fully usable by all people, including those who use Access Technologies. The person with a disability must be able to obtain the information as fully, equally, and independently as a person without a disability. | 8140 | Information Technology |
| Information Technology | Anything related to computing technology, including but not limited to: networking; hardware; software; and website development, maintenance, and usage available for use by students, employees, or members of the general public. | 8140 | Information Technology |
| Usability | Refers to how easily, effectively, and efficiently users can utilize a product or system to achieve their goals and how satisfied they are with the experience. | 8140 | Information Technology |
| Information Technology | Anything related to computing technology, including but not limited to, networking, hardware, software, and website development, maintenance, and usage available for use by students, faculty, staff, or members of the general public. | 8150 | Information Technology |
| Data Governance Committee (DGC) | The DGC is the managing authority for the establishment of University operating standards, policies, and values to promote and guide effective and responsible data governance. | 8160 | Information Technology |
| Data or Institutional Data | Items of information that are collected, maintained, and utilized by the University for the purpose of carrying out institutional business. This includes Data that is aggregated into metrics relevant to operations, planning, or management of any unit at Boise State University. Research data independently collected by faculty for research is not within the scope of Data or Institutional Data. | 8160 | Information Technology |
| Proctored Exam or Assessment | An exam or assessment supervised by an approved, neutral person (i.e., a proctor) who verifies the student’s identity and ensures all exam or assessment details are met such as date range, allotted exam or assessment time, and approved test aids. A Proctored Exam or Assessment must take place in the Boise State University Testing Center, or a computer lab or classroom at an approved physical proctoring location (off-campus proctoring), and/or through the use of Boise State University’s preferred virtual proctoring service (virtual proctoring). Virtual proctoring must be made available for any fully online course (see Section 4.4). | 8170 | Information Technology |
| Allocation and Reallocation | The assigned custody of Space to a specific school, college, division, department or unit. | 9000 | Campus Operations and Facilities |
| Space | An area, usually interior and defined by some form of constructed boundary, structure, or building. All Space constructed or acquired by the University belongs to the University and not to the respective schools, college, divisions, or programs even if such Space may have been constructed or acquired specifically for those schools, colleges, divisions, or programs. | 9000 | Campus Operations and Facilities |
| Authorized Driver | The owner of a valid operator’s license who is subject to an approved Driver’s License Record Check and has completed any required training under Section 8. | 9040 | Campus Operations and Facilities |
| Motor Pool | A collection of University Vehicles not assigned to a department, intended to provide vehicle access to Authorized Drivers for temporary or infrequent use. | 9040 | Campus Operations and Facilities |
| Official University Business | An activity or support function that directly carries out Boise State’s mission of instruction, research, and service through the following authorized purposes: - University business for which travel expenses have been authorized (see University Policy 6180 – Travel for details); or - Travel directly associated with instructional programs of the University, including field trips, grant program administration, and approved non-academic activities; or - Professional meetings by University-authorized personnel or representatives, such as the Idaho State Board of Education, University-approved associations, and recognized student organizations; or - Day-to-day use to support the work of the University. | 9040 | Campus Operations and Facilities |
| Trailer and Tow-Behind Equipment | Any unit required to be licensed by the Idaho Transportation Department and is designed to be towed behind a vehicle for hauling equipment or materials and travel on public roadways at speeds of 35 mph or more. Small (less than 6 feet in length), single-axle trailers towed behind ATVs, UTVs, or similar units are exempt from the requirements under this policy. | 9040 | Campus Operations and Facilities |
| University Fleet | All motorized or electric vehicles and equipment, including equipment not licensed for road use such as ATVs/UTVs; golf carts; the Helmet Cart; and Trailer and Tow-Behind Equipment owned, leased, or otherwise under the control of the University. | 9040 | Campus Operations and Facilities |
| Long-Term Art Loan | Loaned artwork intended for display in University-owned or -operated spaces for the duration of more than one calendar year. Artwork may be owned by an external party to the University. | 9090 | Campus Operations and Facilities |
| Permanently Displayed Art | University Art Collection artwork that is displayed in University-owned or -operated spaces without limitations on duration of display. | 9090 | Campus Operations and Facilities |
| Public Art | Permanent or long-term artistic Permanent or long-term artworks in public spaces on campus, including outdoor campus spaces and interior public spaces, including but not limited to lobbies, social spaces, hallways, classrooms, etc. Public Art may be large-scale monuments or small-scale and intimate. Public Art may also include memorial tributes. Public Art does not include temporary displays intended mainly for educational or informational purposes. | 9090 | Campus Operations and Facilities |
| Publicly Displayed Art | The display of artwork in public University-owned or -operated spaces on campus, including all outdoor campus spaces and interior public spaces such as lobbies, social spaces, etc. | 9090 | Campus Operations and Facilities |
| University Art Collection | Artwork owned and cataloged by the University. Artwork may be on a short-term or long-term rotational display, may be stored, or may be placed on permanent public display to meet the University’s cultural mission and strategic goals in University-owned or -operated spaces. Sections of the University Art Collection may be administratively managed by departmental representatives with knowledge of best practices in conservation and storage of collection items. | 9090 | Campus Operations and Facilities |
| Exterior Signage | Signs located outside that help the University community and visitors find: 1) buildings and campus locations; 2) specific areas of campus such as wireless enabled zones; and/or visitor alerts about parking; smoking; or other campus policy or procedure; and 3) information related to construction projects or special events. | 9100 | Campus Operations and Facilities |
| Permanent Signage | Signs that are affixed to a building or in the ground for 90 days or longer. | 9100 | Campus Operations and Facilities |
| Temporary Signage | Signs placed to inform the campus community and visitors about events and University activities that will be visible for less than 90 days. Signs and postings not affiliated with events on campus or University activities are not covered by this policy, but addressed in University Policy 1100 (Use of University Space). | 9100 | Campus Operations and Facilities |
| Smoking | Encompasses tobacco or any other substance whether contained in a cigarette, cigar, pipe or any other object. | 9110 | Campus Operations and Facilities |
| Announcement | Communication to the University community which could arrive in the form of a Bronco Alert, University email, or online Campus Update. It will state information about a Closure or Delay in the University start time of classes/labs and/or University business, and may include some or all of the following notifications: A) employees who work in non-critical business functions will not be expected to report to work, or until the delayed start time specified in the announcement; B) classes/labs normally scheduled to begin and end before the time specified in the announcement will not be held; C) classes/labs normally scheduled to be in progress at the time specified in the announcement will begin at a delayed start time and end at their normally scheduled time; and/or D) classes/labs normally scheduled to begin at or after the delayed start time specified in the announcement will meet as usual. | 9120 | Campus Operations and Facilities |
| Closure | The University will not be opened for non-critical business during the day or closed before the end of the regular workday. | 9120 | Campus Operations and Facilities |
| Delay | Opening the University and beginning classes/labs and/or University business, will commence at a later time than regularly-scheduled start times. A Delay will be communicated to the University community in a Delay Announcement. | 9120 | Campus Operations and Facilities |
| Handler | The owner and person in charge of an animal. | 9160 | Campus Operations and Facilities |
| Pet | Any animal kept for ordinary use and companionship. Service and Support Animals are not considered Pets. | 9160 | Campus Operations and Facilities |
| Service Animal | Any dog or in some circumstances a miniature horse that is individually trained to do work or perform tasks for the benefit of a person with a disability, including a physical, sensory, psychiatric, intellectual, or other mental disability. The work or tasks performed by a Service Animal must be directly related to the person’s disability. The provision of emotional support, well-being, comfort, or companionship does not constitute work or tasks for the purpose of this definition. | 9160 | Campus Operations and Facilities |
| Service Animal in Training | An animal who is participating in a formal program to learn how to become a Service Animal. | 9160 | Campus Operations and Facilities |
| Support Animal | An animal that provides emotional or other support that improves one or more identified symptoms or effects of a person’s disability. Unlike Service Animals, Support Animals are not required to be trained to perform work or tasks, and they may include species other than dogs and miniature horses. Support Animals could include, but are not limited to domestic dogs, domestic cats, rabbits, companion birds, and other animals commonly kept as Pets. | 9160 | Campus Operations and Facilities |
| Capital Project | Any project including one or more of the following: Any new building; alteration, repair, demolition or improvement of any land, building or structure, including utilities, or remodeling or renovation of existing buildings, or other physical facilities, to make physical changes necessitated by changes in the program, to meet standards required applicable codes, to correct other conditions hazardous to health and safety of persons which are not covered by codes, or to effect a permanent improvement to the facility for any reason including aesthetics or appearance; Site improvement or developments which constitute permanent improvement to real property; Purchase and installation of fixed equipment or cubicle style furniture necessary for the operation of new, remodeled, or renovated buildings and other physical facilities to include any equipment that is made a permanent fixture of the building; and/or Purchase of services of architects, engineers, and other consultants to prepare plans, program documents, life cycle cost studies, energy analysis, and other studies associated with any new building, alteration, repair, demolition or improvement and to supervise the construction or execution of such projects. | 9170 | Campus Operations and Facilities |
| Capital Project Need Request (CPNR) | A formal request expressing a Capital Project need. | 9170 | Campus Operations and Facilities |
| Preventative Maintenance | In accordance with Idaho Code §67-5710B, corrective repairs or replacements used for existing state-owned, or state-operated facilities, which result from a systematic program in which wear, tear and change are anticipated, and continuous corrective actions are required to ensure peak efficiency and to minimize deterioration. | 9170 | Campus Operations and Facilities |
| Project Funding Authorization (PFA) | A formal request for funding, or expenditure of available funds. Any project seeking the use of Central Funds, or any project that will exceed $50,000 – regardless of funding source – requires a PFA. The Office of Budget and Planning leads PFA review and administration. | 9170 | Campus Operations and Facilities |
| Project Manager | The staff person from Campus Planning and Facilities assigned a project ready for implementation. The Project Manager is responsible for collecting estimates, selecting contractors to conduct work, and conducting general project oversight. Only Project Managers assigned and authorized by the Director of Architecture and Engineering Services are allowed to manage and coordinate capital projects. | 9170 | Campus Operations and Facilities |
| Acknowledgement | Acknowledgment is a term used to signify the support of Sponsorship. Typical Sponsorship Acknowledgment may include logo placement and/or Sponsor information in the materials associated a University event or activity being supported by the Sponsor and is usually associated with a monetized pre-contracted agreement. | 9180 | Campus Operations and Facilities |
| Advertising | Advertising is any monetized pre-contracted advertisement, signage, label, packaging, imprint, logo, sales promotion activity or device, public relations material or events, merchandising or other activity or communication that has the obvious intent of promoting a non-University product, service, event, or organization. | 9180 | Campus Operations and Facilities |
| Asset | The tangible items that are part of a quid pro quo exchange, programs, services, or activities owned by the University that provide a benefit to Sponsors. These include but are not limited to marks, logos, signage, and websites, materials related to activities supported by the Sponsor, venues, media, events, programs, tickets, hospitality opportunities, and merchandise. | 9180 | Campus Operations and Facilities |
| Benefit | Any item or service provided to a Sponsor in return for the Sponsorship of a University activity, event, or program. Examples may include, but are not limited to, acknowledgement, event tickets, food and beverages, merchandise, or access to University services (i.e. meeting rooms, job boards, etc.) Certain benefits may be considered de Minimis benefits as described in IRS Code 123(a) (4) and not considered a benefit for Sponsorship. | 9180 | Campus Operations and Facilities |
| Charitable Gift | A voluntary transfer of money, services, or property from a donor without expectation of a direct economic benefit or provision of goods, services, technical or scientific report(s), or intellectual property from the recipient. Recognition of Charitable Gifts can include signage, websites, programs and materials. | 9180 | Campus Operations and Facilities |
| Endorsement | Any statements or depictions which can be reasonably construed to contain or imply a preference by the University, by any of its units or employees speaking or acting as representatives of the University for one non-University interest over any other. | 9180 | Campus Operations and Facilities |
| Sponsor | An entity that provides money, goods, and/or services to the University in exchange for contractualized monetized acknowledgement or other benefit of the Sponsorship. | 9180 | Campus Operations and Facilities |
| Sponsored Project | A grant, contract, cooperative agreement, sub-grant, subcontract, consortium agreement, purchase order, or memorandum of understanding that formalizes the transfer of money or property from a Sponsor in exchange for specific activities (e.g. research and development, instruction, public services etc.) and may require specific deliverables such as a detailed financial and/or technical reporting by the recipient. | 9180 | Campus Operations and Facilities |
| Sponsorship | A relationship with an entity where that entity provides money, goods and/or services to the University through a school, college, department, unit, or student organization, and in return, the entity receives a contractual monetized acknowledgement or other quid pro quo benefit of the Sponsorship via television or radio broadcasts, signage, tickets, programs, other print material, the Internet. Sponsorship differs from the corporate Charitable Gift support generated by University Advancement which is generally provided without expectation of quid pro quo benefit. | 9180 | Campus Operations and Facilities |
| Boise State Bronco Shop | The University’s retail and bookstore operation affiliated with University Campus Services. It includes both brick and mortar, and online commerce. | 9200 | Campus Operations and Facilities |
| Laboratory Safety Committee (LSC) | University or Unit level committee focused on safety. | 9240 | Campus Operations and Facilities |
| Laboratory Safety Officer | A member of Environmental Health and Safety responsible for developing, implementing and managing the University’s laboratory focused safety programs. | 9240 | Campus Operations and Facilities |
| Safety Liaison (SL) | Individual from a Unit where an LSC has not be established. | 9240 | Campus Operations and Facilities |
| Unit | College, department, center, institute, program or other functional area of the University. | 9240 | Campus Operations and Facilities |
| Classroom | A campus space where a group of students are provided official University coursework that has been scheduled by the Registrar or a College Department. | 9260 | Campus Operations and Facilities |
| Department Priority Classroom | A Classroom controlled by the Registrar with first priority for assignment going to the associated department. | 9260 | Campus Operations and Facilities |
| Department-Controlled Classroom | A Classroom assigned to a specific department responsible for scheduling classes in the space. | 9260 | Campus Operations and Facilities |
| General Assignment Classroom | A Classroom scheduled only by the Registrar. | 9260 | Campus Operations and Facilities |
| Communicable Disease | An infectious disease that is spread from person-to-person. Communicable Diseases that may significantly threaten the health and safety of the University community include, but are not limited to: Cholera COVID-19 Diphtheria Hepatitis A Influenza (Epidemic or Pandemic ) Meningitis (viral and bacterial) Measles Mumps Norovirus Pertussis Rubella Rubeola Smallpox Tuberculosis Other less infectious Communicable Diseases include, but are not limited to: Influenza Mononucleosis Sexually-transmitted diseases (STDs) Methicillin-resistant Staphylococcus aureus (MRSA) skin infections Pneumonia Varicella (chicken pox) | 9270 | Campus Operations and Facilities |
| Contact Tracing | A process that involves identifying an individual who has a Communicable Disease (case) and their exposed contacts, then working with those individuals to interrupt disease transmission. | 9270 | Campus Operations and Facilities |
| Epidemic | The occurrence of more cases of disease than expected in a given area or among a specific group of individuals over a particular period of time. | 9270 | Campus Operations and Facilities |
| Exposure | An individual who has had close contact (less than 6 feet for 15 or more minutes). | 9270 | Campus Operations and Facilities |
| Facial Covering | Reusable, clean covering or single-use disposable covering that covers the nose and mouth and which is closed at the bottom. | 9270 | Campus Operations and Facilities |
| Healthcare Provider | A licensed physician, nurse practitioner, or physician’s assistant. | 9270 | Campus Operations and Facilities |
| Isolate/Isolation or Quarantine | Sequestration of an individual from contact with the University community to prevent the spread of a Communicable Disease. Isolation or Quarantine will be utilized on a case-by-case basis after consultation with Healthcare Providers, the Executive Director of University Health Services, the Public Health Officer, Public Health Officials, and other medical specialists, if necessary. | 9270 | Campus Operations and Facilities |
| Members of the University Community | For purposes of this policy, all University employees, students, volunteers, visitors, and any individual who comes to campus for any purpose. | 9270 | Campus Operations and Facilities |
| Outbreak | The sudden rise in the incidence of a disease in a defined geographic area. | 9270 | Campus Operations and Facilities |
| Pandemic | An extensive Epidemic that has spread over several countries or continents or the world, usually affecting a large number of people. | 9270 | Campus Operations and Facilities |
| Physical Distancing | Also known as social distancing. Staying at least six (6) feet (at least 2 arms’ length) from other people who are not in the same household in both indoor and outdoor spaces to minimize the transmission of infection. | 9270 | Campus Operations and Facilities |
| Public Health Officials | Local, regional, state, and national or federal health departments and agencies, such as Central District Health, the Idaho Department of Health and Welfare, the Centers for Disease Control and Prevention (CDC), and the U.S. Department of Health and Human Services. | 9270 | Campus Operations and Facilities |
| Campus Image | A still or moving image that readily identifies Boise State property by architecture, landmarks, signage, the presence of prominent individuals, the inclusion of a logo, clothing or athletic uniforms, or any other means. | 10030 | Communications and Marketing |
| External Use | Any capturing of Campus Images, other than for News Reporting, intended for commercial or non-commercial purposes for which Boise State will not own the copyright in the created work. Such use requires Boise State’s permission. Examples include but are not limited to theatrical release or other commercial distribution of any type; industrial use (e.g., trade show); commercial advertisements; public service announcements; non-Boise State student filming and music videos. | 10030 | Communications and Marketing |
| Internal Use | Any Campus Image captured by a Boise State employee, student or entity, or contractor to a Boise State department or unit for which Boise State exercises artistic or creative control, intended to be used for Boise State academic, informational, promotional or other efforts. Such use may require Boise State’s permission. This includes Boise State student filming or photography for academic use. | 10030 | Communications and Marketing |
| News Reporting | The capturing of still or moving images for news broadcasts and publications, in any format. | 10030 | Communications and Marketing |
| Major Facility | Buildings, building additions, roads, and significant open spaces. | 11000 | University Advancement |
| Minor Facility | Spaces within Major Facilities. | 11000 | University Advancement |
| Programs | Colleges, departments, centers, institutes, and other functional non-physical areas of the University. | 11000 | University Advancement |
| Deliverable | A tangible product or service resulting directly from the use of funds transferred to the university for which the donor will receive material, tangible benefit to which they would not otherwise be entitled, In other words, if the transfer of these funds would result in the donor deriving something of equal value that is unique or preferential. A benefit is “unique” if the donor were allowed to receive the benefit prior to the benefit being publicly available. Examples include the first or initial rights to specific research findings, inventions, etc. | 11010 | University Advancement |
| Gift | Solicited or unsolicited money or property from a non-government source; the donor does not retain any reversionary interest and cannot be expected to receive any material deliverable from the act of donating funds. | 11010 | University Advancement |
| Gifts-in-Kind | A gift of goods or services. | 11010 | University Advancement |
| Solicitation | A request on behalf of Boise State University or affiliated entities for a gift of cash, securities, personal property, real estate, or anything of material value. | 11010 | University Advancement |
| Sponsored Project | A contribution not meeting the definition of gift. | 11010 | University Advancement |
| Alumni Constituency Group | A Boise State University Alumni Association constituency group is defined as any associated alumni group that supports the missions of the University and/or the Alumni Association through its activities. Alumni constituency groups can be created in geographic regions, based on special interests or social affiliations, or affiliated through an academic or professional (or corporate) focus. | 11040 | University Advancement |
| Alumnus/na | Any former student with a minimum of 16 credits. A graduate is deemed to have received a degree. | 11040 | University Advancement |
| Charter | Privilege granted by the Boise State University Alumni Association Board of Directors to a specific alumni constituency group that enables the group to operate under guidelines set forth in the chartering agreement and be recognized as an official entity under the umbrella of the Boise State University Alumni Association. | 11040 | University Advancement |
| Campus Security Authorities (CSAs) | University personnel who have a responsibility for an aspect of campus security, and offices and individuals with significant responsibility for student and campus activities. | 12000 | Campus Safety and Security |
| Exclusion Notice | A written notice issued as a means of intervention to direct disruptive persons away from parts of or the entire campus, and to provide protection, safety, and security for the welfare of the students, faculty, staff, and guests of Boise State. | 12020 | Campus Safety and Security |
| Threat | An expression of intent to cause physical or mental harm. An expression constitutes a threat without regard to whether the party communicating the threat has the present ability to carry it out, and without regard to whether the expression is contingent, conditional, or future. | 12030 | Campus Safety and Security |
| Workplace | Any location operated by Boise State, or where Boise State employees are located for purposes of conducting their duties or university business. | 12040 | Campus Safety and Security |
| Workplace Violence | Any behavior at work that is violent, threatens violence, coerces, harasses or intimidates others, interferes with an individual’s legal rights of movement or expression, or disrupts the workplace, the academic environment, or the university’s ability to provide services to the public. Examples of Workplace Violence include, but are not limited to: a. Disruptive behavior that disturbs or interferes with, or prevents normal work or academic activities (such as yelling, verbally abusing others, or waving arms and fists). b. Intentional physical contact for the purpose of causing harm or nuisance (such as slapping, holding/preventing movement/cornering, punching, striking, shoving, or other physical attack). c. Menacing, intimidating, or behavior intended to frighten, coerce, or threaten where a reasonable person would interpret such behavior as intent to cause harm to individuals or property or to deter personal movement or expression in an intimidating manner. d. Domestic Violence as defined in University Policy 1065 (sexual harassment, domestic violence, etc…) e. In some cases, a violation of University Policy 12080 (campus weapons). | 12040 | Campus Safety and Security |
| CARE Alert | An online or email referral system that enables faculty and staff to report behavioral concerns involving Members of the University Community. | 12050 | Campus Safety and Security |
| Threatening Behavior | Words or actions that reasonably convey an immediate intent to harm an individual, including oneself. | 12050 | Campus Safety and Security |
| Threatening Behavior | Words or actions that reasonably convey an immediate intent to harm an individual, including oneself. | 12050 | Campus Safety and Security |
| University Premises | The term “University Premises” includes all land, buildings, facilities, and other property in the possession of, or owned, used, leased, or controlled by the University. | 12050 | Campus Safety and Security |
| Background Verification | The gathering and review of any or all of the following: Excluded Parties List System (EPLS) records, criminal history records, financial history records, motor vehicle records, review of degree and education and license records, controlled substances screening records, and conducting reference checks. | 12060 | Human Resources |
| Custody and Control | Accepting supervision over and responsibility for Minors in the absence of their parent(s) or other legal guardian(s). If no form of contract, waiver, or written assumption of supervision is entered into with a Minor’s legal guardian, there is a presumption that the University Program or Non-University Program has not assumed Custody and Control over a Minor. | 12060 | Campus Safety and Security |
| Minor | Any person under the age of eighteen (18). University students who are under the age of eighteen (18) are treated by this policy similarly to all other students for purposes of their interactions with Minors in University Programs and Non-University Programs, subject to the requirements that apply to other students. | 12060 | Campus Safety and Security |
| Minor Abuse | The infliction of physical injury, sexual abuse or exploitation of a Minor (whether by an adult or another Minor); negligent treatment or maltreatment of a Minor; or abandonment of a Minor. This includes the failure to make reasonable efforts to prevent Minor Abuse as well as emotional injury. See Appendix B, Signs of Abuse and Neglect, for more detail. | 12060 | Campus Safety and Security |
| Non-University Program(s) | Any program or activity held on University property involving Minors that the University does not operate or sponsor where the responsibility for Custody and Control of the Minor participant(s) is assumed by the Non-University Program or activity. | 12060 | Campus Safety and Security |
| University Program(s) | Any program or activity the University operates or sponsors where the responsibility for Custody and Control of Minor participant(s) is assumed by the University operated or sponsored program or activity, whether on or off University-owned or –controlled property. | 12060 | Campus Safety and Security |
| University-Sponsored or Affiliated Programs or Activities (Programs) | Programs or activities that the University operates or sponsors, whether on or off University owned or controlled property, or in which University students, faculty, or staff engage through their University roles. | 12060 | Campus Safety and Security |
| Suspected Missing Student (SMS) | A student who has been missing for less than 24 hours. | 12070 | Campus Safety and Security |
| Weapon(s) | Any animate or inanimate device, instrument, material, or substance used for, or is readily capable of, causing death or serious bodily injury. Any device that is deadly or dangerous, as well as replicas or facsimiles that may be perceived as a Weapon. Includes firearms, knives of any length, conducted energy devices such as stun guns, incendiary devices and explosives. | 12080 | Campus Safety and Security |
| Emergency Notification | Communication triggered when there is confirmation of a dangerous situation or emergency with immediate impact to life or property at Boise State University. | 12090 | Campus Safety and Security |
| Timely Warning | Communication triggered when a crime is reported and the University determines there is a continuing threat to faculty, staff, students, or visitors. Crime reports do not always require immediate notice (an Emergency Notification), but are released once the pertinent information is available. | 12090 | Campus Safety and Security |
| Bronco Alert | The automated system used to send Emergency Notifications in event of an emergency or critical incident at Boise State University. | 12110 | Campus Safety and Security |
| Emergency Notification | Communication triggered when there is confirmation of a dangerous situation or emergency with immediate impact to life or property at Boise State University. | 12110 | Campus Safety and Security |
| Timely Warning | Communication triggered when a crime is reported and the University determines there is a continuing threat to faculty, staff, students, or visitors. | 12110 | Campus Safety and Security |
| Drone(s) | Means Unmanned Aircraft, Unmanned Aircraft Systems, Small Unmanned Aircraft and Small Unmanned Aircraft Systems. | 12120 | Campus Safety and Security |
| Small Unmanned Aircraft | Means an Unmanned Aircraft weighing less than 55 pounds on takeoff, including everything that is on board or otherwise attached to the aircraft. See FAA MRA § 331(6); see also 14 C.F.R. § 107.3. | 12120 | Campus Safety and Security |
| Small Unmanned Aircraft System | Means a Small Unmanned Aircraft and its associated elements (including communication links and the components that control the Small Unmanned Aircraft) that are required for the safe and efficient operation of the Small Unmanned Aircraft in the national airspace system. See 14 C.F.R. § 107.3. | 12120 | Campus Safety and Security |
| Unmanned Aircraft | Means an aircraft operated without the possibility of direct human intervention from within or on the aircraft. See FAA MRA § 331(8); see also 14 C.F.R. § 107.3. | 12120 | Campus Safety and Security |
| Unmanned Aircraft System | Means an Unmanned Aircraft and associated elements (including communication links and components that control the Unmanned Aircraft) that are required for the pilot in command to operate safely and efficiently in the national airspace. See FAA MRA § 331(9). | 12120 | Campus Safety and Security |
| Contracted Law Enforcement | A city, county, or state police agency that provides police operations or services by post-certified personnel to the University by contract. The Boise Police Department is the Contracted Law Enforcement agency for the University and has full police power including arrest authority and power to search for the University. | 12130 | Campus Safety and Security |
| Contracted Security | A private firm hired by the University to provide security services to the University. | 12130 | Campus Safety and Security |
| Event Security Measures | Specific Security Measures executed to maintain the safety and well-being of the University community at planned events. Such measures may comprise physical measures (including but not limited to search procedures, staffing levels, staff positions or standard operating procedures), electronic security (including but not limited to metal detectors, camera/surveillance systems, access control, and intrusion detection equipment/programs), medical interventions, and/or involvement of Contracted Law Enforcement, other public safety agencies, or Third Party Contracted Security. | 12130 | Campus Safety and Security |
| Security Measures | Any activities or plans executed to maintain the safety and well-being of the University community. Such measures include but are not limited to investigations, patrol, video surveillance, crowd control, parking control, event specific security measures (Event Security Measures), involving of Contracted Law Enforcement or Third Party Contracted Security. | 12130 | Campus Safety and Security |
| Third Party Contracted Security | A private security firm hired by a party outside the University, generally for a specific event. For example, this would include guest artists or speakers bringing their own private security with them to the University. | 12130 | Campus Safety and Security |
| University Property | All property under the control of the University to include master plan updates as they occur. It includes any property adjacent to campus, or off-campus when associated with the institution. | 12130 | Campus Safety and Security |
| Camera Control Managers | Individuals designated by campus units who are responsible for a unit’s recording, reviewing, and recovering Content. | 12140 | Campus Safety and Security |
| Content | All information whether audio or video captured by a Public Safety Camera System. This includes system logs, stills, snapshots, stop action, and video images whether transient, displayed or recorded. | 12140 | Campus Safety and Security |
| Personal Areas | A location where a reasonable person would expect privacy such as a residence hall living quarter, public restroom, locker room, or other areas as defined by law. | 12140 | Campus Safety and Security |
| Public Safety Camera Systems | A fixed or moveable camera used for monitoring or recording public and Personal Areas for the purposes of enhancing public safety, discouraging theft and other criminal activities, monitoring ingress and egress, and investigating University policy violations. It includes the camera’s Content and any physical spaces, electronic service, software, or hardware directly supporting or deploying the camera. | 12140 | Campus Safety and Security |
| Lost and Found Property | Any found or unclaimed personal item(s) located on the main campus. | 12160 | Campus Safety and Security |
| All Wheels Down | When all wheels (or one foot in the case of rollerblades/skates) are in contact with the ground, and only the ground, at all times. | 12170 | Campus Operations and Facilities |
| Dismount | The action required for a Rider to become a Pedestrian. A dismounted Rider is one who is on foot or “all wheels up,” and accompanied by a wheeled transportation device which is being pushed, pulled or carried. | 12170 | Campus Operations and Facilities |
| Impounded Personal Conveyance Vehicle | Any Personal Conveyance Vehicle that has been temporarily claimed by the University due to presenting a safety hazard or violating this policy. | 12170 | Campus Operations and Facilities |
| Inoperable and Abandoned Personal Conveyance Vehicle | Any personal conveyance vehicle that appears to be abandoned as evidenced by signs of disuse or neglect or mechanically incapable of normal operation. | 12170 | Campus Operations and Facilities |
| Pedestrian | A person on foot or any person operating a wheelchair, motorized wheelchair or an electric personal assistive mobility device, as prescribed by a licensed physician. May be accompanied by a Personal Conveyance Vehicle, as long as said device is being pushed, pulled, or carried. | 12170 | Campus Operations and Facilities |
| Pedestrian Priority Zone | A designated area where Riders are required to travel on foot. | 12170 | Campus Operations and Facilities |
| Personal Conveyance Vehicles | Modes of human-powered transportation including, but not limited to bicycles, skateboards, skates, scooters, etc. Also includes transportation powered by motor or by batteries that may be operated off-street. These include but are not limited to motor scooters, motorcycles, Segways, motorized skateboards, and self-balancing scooters (hoverboards). Personal conveyance vehicles operated by the Department of Public Safety are excluded from this policy. | 12170 | Campus Operations and Facilities |
| Rider | Users of Personal Conveyance Vehicles. | 12170 | Campus Operations and Facilities |
| Wheeled Priority Route | A designated area or designated routes where the primary mode of travel is intended for Personal Conveyance Vehicles. | 12170 | Campus Operations and Facilities |