Inventory Surplus Forms

Surplus Forms are used to manage the removal of assets and inventory through one of five methods:

1. Campus Surplus
2. eWaste
3. Sale
4. Donation
5. Trade-In

More information about these forms can be found below.

When filling out any form, include all serial numbers and tag numbers.  This ensures assets will be retired in the asset system.  

For technical questions or assistance, including form status, contact the Help Desk at helpdesk@boisestate.edu.

For form questions, contact fixedassets@boisestate.edu.

SPONSORED PROJECT EQUIPMENT

All equipment purchased with Sponsored Project Funds must be indicated and include the project number(s).

Equipment and property acquired with sponsored project funds may be subject to specific usage and disposal restrictions. Failure to comply with these restrictions, including proper notification before surplusing sponsored equipment, may result in the full purchase price being repaid by the department to the sponsor. Email postaward@boisestate.edu with any questions.

If you are not sure a tagged item was purchased with Sponsored Project funds, please contact fixedassets@boisestate.edu.

Types of Forms

Campus Surplus Form

Use this form to surplus furniture or non-electronic equipment only.  No office supplies please.

Prior to pick-up, please print a copy of the form submission and attach the copy to the items that need to be picked up.

Electronic eWaste Surplus Form

Use this form to surplus all electronic eWaste, including laptops, tablets, computers, printers, servers, network equipment, desktop phones, cell phones and related electronic accessories such as monitors, mice, keyboards, and cords.

Prior to pick-up, please print a copy of the form submission and attach the copy to the items that need to be picked up.

Donation Surplus Form

Use this form to donate surplus property of nominal value without public advertisement or auction to a qualifying charitable organization under Section 501(c)(3) and 501(c)(19) of the Internal Revenue Service, or to any person or entity participating in a program with a State of Idaho agency where such transfer renders a benefit to the government of the state and its citizens.

Please review III. Statement of Policy in the Idaho Surplus Personal Property Policy and Procedures for more details.

For questions on donation surplus, contact P2P_Procurement@boisestate.edu.

Sale Surplus Form

Use this form to sell surplus property to another state, local, or federal public agency or the general public. Please review III. Statement of Policy in the Idaho Surplus Personal Property Policy and Procedures for more details.

For questions on sale surplus, contact P2P_Procurement@boisestate.edu.

Trade-In Surplus Form

Use this form for surplus property equipment that will be traded in with the purchase of new equipment. Please review III. Statement of Policy in the Idaho Surplus Personal Property Policy and Procedures for more details.

For questions on trade-in surplus, contact fixedassets@boisestate.edu.