Federal law requires that Boise State University must complete the I-9 form to document verification of the identity and employment authorization of each new employee (both citizen and non-citizen). For more information on legal requirements regarding completion of the I-9 employee eligibility verification, please visit the U.S. Citizen and Immigration services I-9 information page.
New Employees
Follow these five steps for new employees.
Step One
Offer of employment accepted. For most employees, the employee section of the I-9 may be completed anytime between the extension of an offer of employment and the end of the first day of employment. We encourage new employees to complete their I-9 as soon as possible.
Step Two
All new employees are required to fill out Section 1 of the I-9 form. This must be completed by the employee by the end of the first day of work for pay (also referred to as the first day of employment), whether paper or electronic.
Step Three
The employee must present Boise State Human resources with original documents necessary to verify the employee’s identity and permission to work in the United States. We encourage employees to complete this step on or before the employee’s first day of work, however, it may be done anytime within 3 business days of the employee’s first day of work. If an employee fails to complete the I-9 section 1 on or before their first day of work or present appropriate original documentation within three business days after their first day of work, the employee may not perform any additional work for Boise State until the failure to comply is corrected. Bring acceptable documents to the Human Resources office. Our office is open for walk-in service Monday – Friday from 8 a.m.to 5 p.m.
Step Three Note
The only exception is if an employee presents a receipt for a required lost, mutilated or destroyed document indicating an application has been submitted for a replacement document. In this case, the employee may have up to 90 days to provide documentation.
Step Four
Upon completion of the I-9 employee paperwork, Human Resources issues a “Verification of I-9 Completion” form to the employee. It is each supervisor’s responsibility to ensure this form is received from their new employees before the end of the employee’s first day of employment.
Step Four Note
If an employee works for fewer than three business days, the employee must complete all steps of the I-9 verification process (section 1 and presentation of original documents), before their first day of employment.
Step Five
If an employee’s work authorization expires, complete Section 3. For international employees, if documents presented for the I-9 are expiring, please return to the Human Resources office with current, unexpired documents to reverify the I-9.
Remote Employee Options
Note: Remote employees who live locally should bring their documents to Boise State Human Resources and can follow the steps in the previous section.
Option A: Notary Public
Step One: Complete section 1 online here, sign the form (you do not need to print the form).
Step Two: Present your original documents and the Notary Public Form to a notary public to certify they have viewed original documents.
Step Three: Submit copies of original documents with the signed notary form to:
- Fax: (208) 426-3100
- Mail: Boise State University, I-9 Information MS 1265, 1910 University Drive, Boise, ID 83725-1265
All I-9 documents must be submitted to Human Resources no later than the third business day of an employee’s first day of work.
Option B: Local Institution
Step One: Complete section 1 online here for Boise State University.
Step Two: Print a paper I-9 form, fill out Section 1.
Step Three: Present paper I-9 form and your original documents to an authorized institution. Authorized university representative will fill out Section 2.
Note: Email i9information@boisestate.edu with your local zip code and our HR team will provide you with a list of authorized institutions in your area.
Step Four: Submit copies of completed I-9 form and original documents to:
- Fax: (208) 426-3100
- Mail: Boise State University, I-9 Information MS 1265, 1910 University Drive, Boise, ID 83725-1265
New International Employees
Bring your I-9 and Sprintax Tax Withholding required documents to our Human Resources Office. The HR office is open for walk-in service Monday – Friday from 8am – 5pm.
Non-Student Employees who do not have a social security card:
- Visit the Social Security Office and request one.
- Get a receipt from the Social Security Office to verify the card request.
- Bring the receipt, the Sprintax Tax Withholding required documents and I-9 acceptable verification documents to Boise State Human Resources.
Student Employees who do not have a social security card:
- Complete the International Student Services Letter Request Form (takes 3-5 days). For questions contact: internationalinfo@boisestate.edu
- Take the letter to the Social Security Office to request a social security card.
- Get a receipt from the Social Security Office to verify the card request.
- Bring the receipt, the Sprintax Tax Withholding required documents and I-9 acceptable verification required documents to Boise State Human Resources.
Rehired Employees
If an employee is reappointed, a new I-9 form must be completed. Even if a reappointed employee believes there is an I-9 on file, it expires if it’s older than three years, or the employee has had a break in service or a pause in pay.
Penalties
Anyone who has not completed the I-9 employment verification process as outlined on this page, will be separated from University employment.
If a department chooses to rehire a person separated for failure to complete the I-9 process within three months after separation, the department will be charged a four hundred dollar ($400.00) processing fee. This fee only applies if the department fails to complete their portion of the I-9 verification process and is the same department the person worked in when they separated.