Student Hiring

Campus resources are available to hire students.

• Career services provides an overview on how to hire students.
• Human resources and Workforce Strategy (HR) has a training video and slide deck about student hiring.
• Financial aid and scholarships has a work-study resource guide.

Handshake is the university’s online job board to post a part-time or full-time job, internship or work-study position.

• Be sure to include a job description, duties, hours and pay rate.
• For pay rates, HR provides a list of student pay grades.
• Required verbiage for all Boise State job announcements and online postings.
• For instructions on posting a position, visit the Handshake website.

Departments are encouraged to participate in job fairs to recruit student workers.

• Career services hosts job/career fairs throughout the year.

A start date should be determined in the hiring process.

• New student employees can begin their employment at any time in the payroll cycle.
• If a department is transitioning a student worker to a new job classification, they will need to begin employment at the start of the pay period.
• Dates can be found on the payroll and holiday website.

Every student employee classification has different guidelines for the amount of hours they can work each week.

• Visit the career services website for guidance on the right number of hours for each student.

All employees, including students, need to be entered into the university system.

• Access job aids in the Bronco Hub job aid and resources website and search for “hire a student” to find job aids for hiring students, work-study or graduate assistants.

Federal law requires that new employees, including student workers, complete an I-9 form by their first day.

• New employees need to fill out an I-9 on or before the first day of employment.
• New employees will need to bring original, unexpired documents to the HR department, such as a driver’s license with a social security card or birth certificate, or a passport.
• Visit the I-9 website for acceptable documentation.

Direct deposit is the easiest way for students to receive their pay.

• New employees will need to provide bank information for direct deposits and file for tax withholdings.
• For student workers without direct deposit, checks will be sent to the address on file.
  Note: this can cause an unfortunate delay for out-of-state or international students.
• Visit the employee self service website for more information.

One of the most important factors for students being paid on time and correctly is accurate time entry and approval.

• For students using Bronco Hub to input hours, new employees and their supervisors should review student and work study employee time entry.

To obtain a confidentiality agreement and letter of expectations that can be placed in the student’s work file, contact employeerelations@boisestate.edu

Student workers are still learning, so it’s important to provide expectations, training and support so they can be successful in their new roles.

• Supervisors can utilize resources found on the Supervisor Resources webpage.
• Take it to the next level with Career Services’ Career Readiness Internship Curriculum, a step-by-step program that improves student employees’ career readiness skills upon completion of their employment. For questions, contact career@boisestate.edu.

Boise State prioritizes students’ academic experience.

• Supervisors are encouraged to provide flexibility for classes, homework and extracurricular activities, particularly providing time off during exams and breaks.
• Hours should be reviewed before the start of each new semester as class schedules change.
• Visit the career services website for guidance for student flexibility.