Action Definitions
Bonus
Classified/Professional
Need to pay a one-time bonus for performance, recruitment, or retention?
Form/Process to Use
- Review Compensation Policy 9.4 – 9.6
- Submit Short Term Position Action Request – Bonus
- Return Employee Signed Agreement to compensation@boisestate.edu
- Bronco Hub Individual Compensation with approved Short Term Position Action Request attached
Approval and Process Flow
- Approved by Compensation
- Signed agreement returned to Compensation
- Payment is entered as one-time lump sum from irregular salaries (a budget transfer may be needed to cover any deficit)
Business Title Change
Classified/Professional/Faculty
Need to change a person’s Business Title?
Form/Process to Use
Bronco Hub Data Change
Approval and Process Flow
Approved by HR Processing
Change in Hours
Classified/Professional
Need to change an employee’s standard hours?
Form/Process to Use
If changing downward Voluntary/Involuntary
- Email Employee Relations with written request or notification from employee
- Bronco Hub Data Change to change months
If changing upward:
- Bronco Hub Data Change to change hours
Approval and Process Flow
- Approved by Employee Relations
- HCM action approved by HR Processing
- May require a Budget Transfer
- Any change may affect Benefits
Faculty
Need to change their standard hours?
Form/Process to Use
- If changing downward Voluntary/ Involuntary
- Email Employee Relations with written request or notification from employee
- Bronco Hub Data Change to change months
- If changing upward:
- Bronco Hub Data Change to change hours
Approval and Process Flow
- Approved by Provost
- Step sent by Compensation
- HCM action approved by HR Processing
- May require a Budget Transfer
- Any change may affect Benefits
Change in Months
Classified/Professional
Need to change a 12-month to 11-month, 10 month or 9-month?
Form/Process to Use
- Email Employee Relations with written request or notification from employee
- Bronco Hub Data Change to change months
Approval and Process Flow
- Approved by Employee Relations
- HCM action approved by HR Processing
- May require a Budget Transfer
- Any change may affect Benefits
Faculty
Need to change a 12-month to 11-month, 10 month or 9-month?
Form/Process to Use
Submit the Perceptive Form – Change in Contract Working Dates to update non-standard working days for 9, 10, 11 month employees
Helpful Resources
Approval and Process Flow
- Approved by Provost
- Step sent by Compensation
- HCM action approved by HR Processing
- May require a Budget Transfer
- Any change may affect Benefits
Costing or Funding Source Change
Classified/Professional/Faculty
Need to change an employee’s costing/funding source?
Form/Process to Use
Perceptive Form – Employment Costing Change
Approval and Process Flow
- Permanent costing change approved by Budget and Planning and may require a Budget Transfer
- Approved by HR Processing
Delete a Position (PCN)
Classified/Professional/Faculty
Need to delete a position that is no longer needed?
Form/Process to Use
- Email budgetandplanning@boisestate.edu
- If PCN is funded with appropriated funds, submit a budget transfer to move the funds out of the PCN
Approval and Process Flow
- PCN must be vacant
- Completed by Budget and Planning
Demotion
Classified/Professional
Need to move an employee to a lower pay grade?
Form/Process to Use
- Consult Employee Relations (ER)
- Once approved by ER, submit Position Action Request – Reclass an Employee
- Attach ER approval
3.  Request approved by Compensation
4.  Bronco Hub Data Change – Demotion
Approval and Process Flow
- Approved by Employee Relations
- Position/Job Code/Job Description and Wage Range Approved by Compensation on Position Action Form
- Budget Approved by Budget & Planning on Position Action Form
- HCM action approved by HR Processing
Hire a Benefit Eligible Employee (new PCN)
Classified/Professional
Need to hire a benefit eligible position that doesn’t currently exist?
Form/Process to Use
- Submit Position Action Request – New Regular Position or Repurpose a Vacant Position
- PageUp is used to hire benefit eligible employees
Approval and Process Flow
- Position/Job Code/Job Description and Wage Range Approved by Compensation on Position Action Form
- Budget and PCN Approved by Budget & Planning on Position Action Form
- PageUp Posting Approved by Talent Acquisition
Faculty
Need to hire a Faculty Position and I need a new PCN?
Form/Process to Use
- Provost Approval on position and wage through Faculty Recruitment Plan Submitted by Dean
- Faculty Position Action Request – New Regular or Temporary Position
- PageUp
Note: Provost approval required prior to making a verbal offer
Approval and Process Flow
- Approved by Provost
- Budget Approved by Budget and Planning
- PageUp Posting Approved by Talent Acquisition
Hire a Benefit Eligible Employee (Vacant PCN)
Classified/Professional
Need to hire for a vacant benefit eligible position with no changes to the position?
Form/Process to Use
- PageUp is used to hire benefit eligible employees
Approval and Process Flow
- PageUp Posting Approved by Talent Acquisition
Faculty
Need to rehire a Faculty Position with no changes to the faculty rank?
Form/Process to Use
- Provost Approval on position and wage through Faculty Recruitment Plan Submitted by Dean
- PageUp
Note: Provost approval required prior to making a verbal offer
Approval and Process Flow
- Office of the Provost
- PageUp Posting Approved by Talent Acquisition
- HCM action approved by HR Processing
Interim Assignments
Classified/Professional/Faculty
Need to temporarily move a benefit-eligible employee to a vacant regular position (PCN) at a higher salary grade?
Form/Process to Use
- Review Interim Appointments Policy
- Email Compensation for approval
- Bronco Hub Data Change – Transfer
Approval and Process Flow
- Approved by Compensation
- The Provost’s Office has to approve via email for positions under Academic Affairs
- HCM action approved by HR Processing
Limited-Service Agreement (LSA)
Classified
Need to create a position for a Limited-Service Agreement for Classified employees?
Form/Process to Use
- Submit Position Action Request – New Regular Position (PCN 1-999)
- PageUp is used to hire benefit eligible employees
- Return signed LSA Form to compensation@boisestate.edu
Approval and Process Flow
- Position/Job Code/Job Description and Wage Range Approved by Compensation on Position Action Form
- Budget Approved by Budget & Planning on Position Action Form
- PageUp Posting Approved by Talent Acquisition
- Final LSA form signed and returned to Compensation
- HR Processor will update HCM
Promotion (Requires a PCN change through a competitive search)
Classified/Professional
Need to move an employee to a new or vacant position in a higher pay grade.
Form/Process to Use
- Submit Position Action Request – Reclass an Employee
- PageUp is used to hire benefit eligible employees
Approval and Process Flow
- Position/Job Code/Job Description and Wage Range Approved by Compensation on Position Action Form
- Budget Approved by Budget & Planning on Position Action Form
- PageUp Posting Approved by Talent Acquisition
Re-Class Upward (Change in pay grade, salary, job code): Keeping the same PCN
Classified/Professional
An employee’s job has changed over time and I need to move the position to a higher pay grade, salary and new title.
Form/Process to Use
- Submit Position Action Request – Reclass an Employee
- Bronco Hub Submit an Employee ReclassificationÂ
Approval and Process Flow
- Position/Job Code/Job Description and Wage Range Approved by Compensation on Position Action Form
- Budget Approved by Budget & Planning on Position Action Form
- HCM action approved by HR Processing
Re-Class Down: Keeping the same PCN
Classified/Professional
A vacant position needs to be moved to a lower pay grade, salary, and classification.
Form/Process to Use
- Submit Position Action Request – Repurpose a Vacant Position
- PageUp is used to hire benefit eligible employees
If an employee needs to be re-classed down, see instructions for Demotion.
Approval and Process Flow
- Position/Job Code/Job Description and Wage Range Approved by Compensation on Position Action Form
- Budget and PCN Approved by Budget & Planning on Position Action Form
- PageUp Posting Approved by Talent Acquisition
Re-Class Lateral: Keeping the same PCN
Classified/Professional
An employee’s job has changed over time and I need to move the position to a different classification with equal pay grade and salary.
Form/Process to Use
- Submit Position Action Request – Reclass an Employee
- Bronco Hub Submit an Employee Reclassification
Approval and Process Flow
- Position/Job Code/Job Description and Wage Range Approved by Compensation on Position Action Form
- Budget Approved by Budget & Planning on Position Action Form
- HCM action approved by HR Processing
Change Employee From Classified to Professional
Classified/Professional
Want to change an employee from classified to professional?
Form/Process to Use
- Submit Position Action Request – New Regular Position or Repurpose a Vacant Position
- Bronco Hub Data Change – Transfer
Approval and Process Flow
- Position/Job Code/Job Description and Wage Range Approved by Compensation on Position Action Form
- Budget Approved by Budget & Planning on Position Action Form
- HCM action approved by HR Processing
Change Employee From Non-Benefit to Benefit eligible
Classified/Professional
Want to change an employee from non-benefit eligible to benefit eligible and do not have an existing position?
Form/Process to Use
- Submit Position Action Request – New Regular Position
- PageUp is used to hire benefit eligible employees
Approval and Process Flow
- Position/Job Code/Job Description and Wage Range Approved by Compensation on Position Action Form
- Budget and PCN Approved by Budget & Planning on Position Action Form
- PageUp Posting Approved by Talent Acquisition
Permanent Salary Change
Classified/Professional
Need to change an employee’s salary within current pay grade?
Form/Process to Use
- Submit Position Action Request – Permanent Salary Change for an EmployeeÂ
- Bronco Hub – Salary Change
Please reference: Pay Within Grade Tool
Approval and Process Flow
- Position/Job Code/Job Description and Wage Range Approved by Compensation on Position Action Form
- Budget Approved by Budget & Planning on Position Action Form
- HCM action approved by HR Processing
Faculty
Need to increase pay for a faculty member mid-year?
Form/Process to Use
- Submit Position Action Request – Permanent Salary Change for an Employee
- Bronco Hub Salary Change
Approval and Process Flow
- Tenure track and non-Tenure track- Promotion or Pay Increase require Provost approval on Position Action Form
- Budget Approved by Budget & Planning on Position Action Form
- HCM action approved by HR Processing
Separation or Termination
Classified/Professional
Need to separate or terminate an employee?
Form/Process to Use
- Perceptive Form – Employee Separation Form: Submit this form to terminate an employee.
Approval and Process Flow
- HCM action approved by HR Processing
- Processing informs Compensation if a payout is required
Faculty
Need to separate or terminate an employee?
Form/Process to Use
- Email compensation@boisestate.edu for possible contract payoff if last day is prior to contract working dates
- If contract payoff is necessary please submit Add Individual Compensation (ICP) / Supplemental Pay Perceptive Form
- Perceptive Form Employee Separation Form: Submit this form to terminate an employee
Approval and Process Flow
- HCM action approved by HR Processing
- Processing informs Compensation if a payout is required
Non-Benefit Eligible Employee
Need to separate or terminate an employee?
Form/Process to Use
All non-benefit employees have a projected end date.
- If the end date needs to change to a date that has already passed, submit the Perceptive Form – Employee Separation Form: Submit this form to terminate an employee.
- If the projected end date needs to be extended to a future date, please submit a Bronco Hub Data Change to extend the end date.
Approval and Process Flow
- HCM action approved by HR Processing
Supervisor Change
Classified/Professional
Need to change a supervisor?
Form/Process to Use
- Bronco Hub – Change an Employee’s Line Manager
Approval and Process Flow
- HCM action is auto approved once submitted
Supplemental Pay (Individual Compensation Payment)
Classified/Professional
Need to pay Supplemental Pay?
Form/Process to Use
Note: Supplemental pay is not to be used to pay for hourly wages.Â
Approval and Process Flow
- Approved by HR Processing
- Payment is entered as a one-time lump sum from irregular salaries (a budget transfer may be needed to cover any deficit)
Faculty
Need to pay Supplemental Pay, Summer Salary to an employee?
Form/Process to Use
- Review Supplemental Pay Policy 7195
- Perceptive Form – Supplemental Pay form (ICP)
- Individual Compensation Job Aid
Approval and Process Flow
- Approved by HR Processing
- Payment is entered as one-time lump sum from irregular salaries (a budget transfer may be needed to cover any deficit)
Temporary Merit Increase
Classified
Need to temporarily increase a Classified employee’s salary?
*For non-Classified see Supplemental Pay/ICP
Form/Process to Use
- Email Compensation for approval
- Return Employee Signed Agreement to compensation@boisestate.edu
- Bronco Hub – Change Salary for Short Term Merit and Bronco Hub – Change Salary to Return from Short Term Merit must be submitted together
Note: Classified Merit increase is only allowed to stay on for 6 months or 13 pay periods total.
Approval and Process Flow
- Request approved by Compensation
- Employee agreement returned to Compensation
- HCM actions are approved by HR Processing
Underfill
Classified/Professional
Already have a posting open and the individual doesn’t meet minimum requirements?
Form/Process to Use
During the interview process:
- Fill out Underfill formÂ
- Send signed form to compensation@boisestate.edu for approval
- Once approved by HR the hire can finish being processed in PageUp
Approval and Process Flow
- Underfill form approved by Compensation
- PageUp hire approved by Talent Acquisition
Hire a Tenure/Tenure Track/Non-Tenure Track Faculty: Keeping the same PCN with changes
Faculty
Need to rehire a Faculty Position and change the position?
Form/Process to Use
- Provost Approval on position and wage through Faculty Recruitment Plan Submitted by Dean
- Faculty Position Action Request – Change an Existing Position
- PageUp
Note: Provost approval required prior to making a verbal offer
Approval and Process Flow
- Office of the Provost
- Budget approved by Budget & Planning on Position Action Form
- PageUp- HR Talent Acquisition
- HCM action approved by HR Processing
Hire an Adjunct
Faculty
Need to hire an Adjunct Faculty Member?
Form/Process to Use
- Bronco Hub Hire an Adjunct Faculty or
- LOA Upload Template
Approval and Process Flow
- HCM action approved by HR Processing
- LOA upload template loaded by HR Processing
Non-Benefit Eligible Employee Actions
Hire a Student Employee (non-Graduate Assistant)
Need to hire or rehire a student employee?
Form/Process to Use
- Campus Solutions Hire or Rehire a Student Employee
Approval and Process Flow
- Through Campus Solutions
- HCM action approved by HR Processing
Hire/Rehire a Graduate Assistant
Need to hire or rehire a graduate assistant?
Form/Process to Use
Approval and Process Flow
- Through Campus Solutions
- HCM action approved by HR Processing
Hire/Rehire a Non-Benefit Eligible Employee
Need to hire or rehire a non-benefit eligible employee?
Form/Process to Use
- Is there a Job Standard to use? If yes, proceed to step 3
- Temporary Hire Form
- Bronco Hub Hire or Rehire a Non-Benefit Eligible Employee
Approval and Process Flow
- Temporary Hire Form approved by Compensation
- HCM action approved by HR Processing
Job Code Change
Need to move a non-benefit eligible employee to another job code?
Form/Process to Use
- Review job standards or student classifications and pay grades
- Bronco Hub Data Change
Approval and Process Flow
- HCM action approved by HR Processing
Change Hourly Rate
Need to change the hourly rate of a non-benefit eligible employee?
Form/Process to Use
- Bronco Hub Salary Change
Approval and Process Flow
- HCM action approved by HR Processing