Job Standard for A&E Services, Executive Director

View in Google Docs/Download

Employee Name:

Employee ID:

Employee PCN:

How to use this Job Standard:

1. Click “View in Google Docs/Download” and download to Word.
2. The Job Overview, Level Scope, Minimum Qualifications and Essential Job Functions are specific to this job’s competencies and cannot be edited.
3. For the Job Posting you may;
   1. update/change the purpose to add in department specific information, 
   2. add key responsibilities to the 35% of the time, specific to your department needs, 
   3. add a preferred qualifications section
   4. post the position using the business title

The statements on this job standard are intended to describe the general nature of the role and level of work being performed. They are not intended to represent an exhaustive list of all responsibilities, duties and skills required of the employee.

A&E Services, Executive Director Overview

• Work Type: Professional
• Job Code: 75121
• Pay Grade: P14
• FLSA Status: Exempt
• Career Level: Director
• Family: Campus Planning & Facilities
• Function: Engineering & Architecture

Purpose

Manages the planning, design, and construction of all capital projects and physical improvements undertaken by the University, ensuring that they meet state and federal regulations and procedures and are effectively managed from concept through planning, design, bidding, construction, and occupancy.

Level Scope

Oversees through subordinate Managers a large, complex organization with multiple functional disciplines/occupations, OR manages a program, regardless of size, that has critical impact upon the campus. Significant responsibility for formulating and administering policies and programs, manages significant human, financial, and physical resources, and functions with a very high degree of autonomy. Frequently influences business decisions made by senior leadership. Oversees through subordinate Managers the accountability and stewardship of campus resources and the development of systems and procedures to protect organizational assets. Negotiates and influences others to understand and accept new concepts, practices and approaches.

Minimum Qualifications

Bachelor’s degree or equivalent plus 8 years relevant experience including 5 years managerial experience

Knowledge, Skills, and Abilities

• Experience in architectural/engineering design and construction practices.
• Knowledge of building codes, land use and zoning laws.
• Experience in building construction inspection and construction cost estimating.
• Skills in the preparation of construction documents using the version of AutoCAD utilized by Architectural & Engineering Services.
• Knowledge of construction contracts and contract law.
• Knowledge of architectural professional practice procedures.
• Skills in appropriate human relations with expertise in communication; excellent customer service/team player.
• Knowledge and experience in DPW regulations and procedures.
• Ability to multi-task and adapt to other duties as assigned.
• Recommend course(s) of action to the Associate Vice President resolving or reconciling multiple variables and constraints based on detailed, objective analysis of relevant facts.
• Internal Relationships: Maintains high-level service relationships with the University administration, academic departments, and auxiliary enterprises. Responsible to provide expert advice and service related to the physical environment of future buildings through an understanding of the client’s needs and how those needs can be addressed through changes in the physical environment. Maintain and further develop positive working relationships with, (and as a team member assisting in challenges facing any) division of Campus Planning and Facilities.
• External Relationships: Maintains liaison relationships with the Division of Public Works, Permanent Building Fund Advisory Council, State Board of Education Office, Boise City Planning & Development Service, Ada County Highway District, State Fire Marshal, Division of Building Safety, and other entities with review or approval rights over University projects. Develops and maintains owner relationships with general contractors, subcontractors, consultants, and construction management firms. Assist the Senior Associate Vice President in developing constructive high-level relationships with external review agencies, while balancing the need to assert the priorities of the University for final approval.
• Manage multiple projects simultaneously while maintaining a high level of workmanship; maintain relationships with contractors, customers, and DPW; and deliver finished projects within budget and on time.
• Preferred National Council of Architectural Registration Boards (NCARB) Certificate.
• Demonstrated knowledge in the statutes and codes regulating building design and construction.
• Advanced knowledge of building construction, materials and methods and experience in negotiating and resolving complex construction related problems.
• Ability to manage complex relationships and oversight systems in a higher education environment.
• Advanced analytical skills in the use of personal computers and applicable word processing, spreadsheet, and database software. Ability to read and discern technical drawings for expert review and modifications.
• Demonstrate knowledge of supervisory principles, practices and techniques, and skill in application.
• Excellent communication skills – both written and verbal. Ability to motivate and influence people.
• Ability to strategically prioritize competing needs for the best deployment of resources and efforts, and effectively defend the priorities made.
• Have working knowledge of Microsoft Word, Excel, Adobe Acrobat, Google Apps, Estimating/Specification Software, Drafting/Design Software (e.g. AutoDesk Suite, Adobe Creative Suite, Sketch-Up, etc.)

Essential Functions

Key Responsibilities

60% of Time the A&E Services, Executive Director must:

• Responsible for all attendant duties naturally related to the above and to represent the AVP as needed
• Performs periodic construction inspections and prepares and distributes reports to appropriate personnel.
• Oversees departmental employee management and performance expectations.
• Assist the AVP in maintaining compliance with applicable laws, regulations, and codes for physical improvements and facilities.
• Facilitates compliance of the University with accessibility requirements mandated by the Americans with Disabilities Act.
• Responsible for health, safety, and welfare for new and renovated buildings. Meets with Division of Building Safety officials with respect to design of new and renovated buildings.
• Oversees regular and strategic communication with campus stakeholders for all AE projects.
• Promotes a positive and cooperative image of the University with the construction industry by managing the coordination between the University and various state, federal, and local agencies.
• Serves as a key member of the senior leadership team in the Division.
• Actively supports conceptual design initiatives working closely and collaboratively with other CPF units and stakeholders campus wide

35% of Time the A&E Services, Executive Director

• Determined by department needs

5% of Time the A&E Services, Executive Director

• Perform other duties as assigned

Work Environment and Physical Demands

Some positions may involve frequent bending, moving, lifting, and carrying material weighing up to 50 pounds; some positions may involve moving, lifting, and carrying material weighing up to 70 pounds; standing up to eight hours each day; working in all weather conditions; exposure to high noise levels and require wearing hearing protection.

Travel Requirement

Some travel required

Career Path

Additional training/education or equivalent experience, as well as business need, are required for movement into higher level jobs.

Disclaimer

Incumbent must perform the essential duties and responsibilities with or without reasonable accommodation. The above statements are intended to describe the general nature and level of work. Final employment offers are contingent upon a Final Candidate’s successful completion of a Background Verification, and a determination by the University that the information derived from the Background Verification does not disqualify the individual. In addition, a Financial History Check and Motor Vehicle Record (MVR) Check may be required.