End of Employment FAQs

When you separate from Boise State, you have several options regarding your accrued vacation and sick leave. It’s important to review these options as soon as possible, as they may affect the taxes on your final paycheck and your last working day at the university.

Accrued Vacation Leave: You will receive a payout for unused vacation leave in your final paycheck, unless you are transferring to another state agency. You also have the option to defer some or all of your vacation payout as a pre-tax contribution to a supplemental retirement plan, which can help reduce your taxable income for the current year. No deferrals will be completed without sufficient notice or after an employee has left the university. Failure to alert our benefits team in a timely manner may result in a vacation payout.

Accrued Sick Leave: Sick leave is not paid out when you separate from the university. However, if you transfer directly to another Idaho state agency, your accumulated sick leave will transfer with you. Additionally, if you separate but return to Boise State or another Idaho state agency within three years, your sick leave balance can be reinstated. For more information and assistance, please contact the Benefits team at (208) 426-4429 or via email at benefits@boisestate.edu.

Boise State is on a bi-weekly payroll schedule with payments made to our employees every other Friday. As a result, final paychecks will be issued at least two weeks after your last day of employment. For specific dates, please refer to our payroll calendar. Please fill out this form to request your paychecks and/or W2 forms from Boise State University. This form is for former Boise State employees, not current employees. Current employees can access these items in BroncoHub.

An exit interview is a meeting with the Employee Relations team in HR to gather feedback about your experience at Boise State, helping to improve the workplace for current and future employees. An online exit survey is also available to collect this information.

If you are transferring to another State of Idaho employer, your sick and vacation benefits will transfer with you if there is no break in service between jobs. You may be required to provide your new HR department with a list of your benefits through Boise State. This information can be found on your paycheck stub.

Health, life, and disability insurance coverage ends at the end of the month following your date of separation. If your last day of work is before the 15th of the month, health insurance will continue through the end of that month. If your last day is on or after the 15th, coverage will extend through the end of the next month. For example, if your last day of work is June 20th, your health coverage will continue through July 31st.

If you have optional insurance benefits with premiums deducted from your paycheck, you may be able to continue coverage after your separation. To do so, you’ll need to contact the insurance provider directly to make alternative billing arrangements. Contact those providers as soon as possible to ensure there is no gap in your coverage.

You can still access your FSA funds after employment, with specific runout periods for claims. For assistance, contact Navia Benefit Solutions at 1-425-452-3500.

You can still access your DFSA funds after employment. Your plan also has a special 2 ½ month Grace Period after the end of the plan year. This feature gives you an additional 2 ½ months to incur expenses against your Day Care arrangements. All expenses incurred during the grace period will automatically deduct out of the prior year’s arrangement, and any remaining balance will then be applied to the current plan year.

You can still access your HSA funds after employment. You have until the end of the plan year to incur eligible expenses, and all claims must be submitted within the plan’s standard run-out period.

When your Boise State insurance coverage ends, you may be eligible to continue your medical and dental coverage under COBRA (Consolidated Omnibus Budget Reconciliation Act of 1985). You will receive an email with COBRA details and instructions before your coverage ends. To continue coverage, you must elect COBRA within 60 days after your insurance ends. You can choose to continue medical and dental coverage separately. Please note: COBRA administration is managed by Regence BlueShield for medical coverage and Blue Cross of Idaho for dental coverage. The Boise State Benefits Department does not handle COBRA forms. For more information, visit the Office of Group Insurance website or contact them at (208) 332-1860.

When your Basic Life Insurance coverage ends, you may apply to convert it to an individual policy with Principal Life Insurance Company. If you submit your application within 31 days of your coverage ending, you won’t be required to provide evidence of insurability. Please note that conversion policies are not available for disability coverage, and the terms, costs, and benefits may differ from your current group plan. For more information and to obtain a conversion application, contact the Office of Group Insurance at (208) 332-1860.

When your Voluntary Life Insurance coverage ends, you may be eligible to continue it through a Group Life Portability Insurance Policy with Principal Life Insurance Company. If you apply within 31 days of your coverage ending, you may continue coverage without proof of insurability. Please note that the terms, costs, and benefits may differ significantly from your group plan. For more information, contact the Office of Group Insurance at (208) 332-1860.

When your NCPERS (the National Conference of Public Employee Retirement Systems) Term Life Insurance coverage ends, you may apply to convert it to an individual policy with Prudential Life Insurance Company. If you submit your application within 31 days of your separation from employment, you won’t be required to provide evidence of insurability. For more information, contact the Office of Group Insurance at (208) 332-1860.

If you, your spouse, or your dependents are participating in the tuition fee waiver program and your employment ends before the first eight weeks of classes, you will be responsible for paying the full tuition and fees. For summer sessions, full payment is required if separation occurs before the halfway point of the session.

If applicable, please review the guidelines from the State Department of Labor regarding unemployment benefits and the process for filing a claim. Advise the separating employee to provide the Department of Labor with the following address when filing for unemployment: 1910 University Drive, Boise, ID 83725-1265.