Department Travel Request

Travel Authorization Request Form

Select the department(Required)

History

World Languages

All employee travel, including no-cost travel, must be preapproved, prior to commencement of travel or incurring expenses (Policy 6180). If you need assistance please email dianabancroft@boisestate.edu.

Name:(Required)

First Last

Traveler's Employee ID:(Required)

9 digit number

Traveler's Cell Phone Number(Required)

Enter phone number with area code

Would you like a copy of this form emailed to you?(Required)

Enter Email Confirm Email

Emergency Contact's Name(Required)

First and Last Name

Emergency Contact Phone Number(Required)

Enter phone number with area code

Relationship with Emergency Contact(Required)

Travel Location:(Required)

City, State/Country

Reason(Required)

Depending on your choice you may be required to upload supporting documents (see below).

Conference

Workshop

Research

Other (A description is needed below.)

Travel Business Purpose:(Required)

Please describe the reason for travel in a few sentences.

Travel Start Date:(Required)

YYYY

Travel End Date:(Required)

YYYY

Are you traveling with other employees?(Required)

Yes

Employee Names(Required)

Please include the names of all employees travelling with you.

Are you traveling with students?(Required)

Yes

Student Names(Required)

Please include the names of all students travelling with you.

Is this for foreign travel?(Required)

Here is the link to check the Department of State’s website for travel advisory updates. https://travel.state.gov/content/travel/en/traveladvisories/traveladvisories.html/

Yes

Does the country you are traveling to have a risk level of 3? (Travel to a risk level 4 country will not be approved.)(Required)

If you are requesting approval to travel to a country with a risk level of 3 you will need to fill out the State of Idaho Foreign Travel Assumption of Risk and Waiver of Liability Agreement. The fillable PDF is located here: https://www.boisestate.edu/history/online-request-forms/

Yes

Are drones being used overseas(Required)

For foreign travel.

Yes

Provide a description if working with children or N/A if not applicable.

For foreign travel.

Is Boise State University paying for any portion of your trip?(Required)

Yes

No – Third Party paying “No Cost Travel”

Personal Travel Included?(Required)

*If YES a business itinerary must be uploaded (see below). Please note that airfare and lodging must be purchased out of pocket for travel that includes personal days. Submit the receipts with your post-travel reimbursement request.

Yes*

Number of Business Days

Funding Source(Required)

Select all that apply.

History Travel Account

Research Account

Start-Up Funds

UF Funds

Grant

Other

Please provide a description if "other" is selected.(Required)

Funding Source(Required)

Select all that apply.

Research and Professional Development Account

Grant

Other (A description is needed below.)

Enter estimates for all anticipated expenses for this trip.(Required)

Provide an estimate for each expense selected. Itemized receipts are required for reimbursable expenses. Cash purchases without receipts are not reimbursable.

Airfare(Required)

Lodging(Required)

Will you be staying at an Airbnb?

If you are planning to stay at an Airbnb it must be purchased out-of-pocket. Submit the receipt with your post-travel reimbursement request.

Yes

Registration/Membership(Required)

Per Diem(Required)

*Business meals will not be reimbursed if they have been paid for by other means such as meals included in prepaid conference fees. No food/drink receipts are required for per diem reimbursement. Gratuities are reimbursed with per diem. The university will reimburse each traveler based on the GSA rates Per diem rates are based on departure/return times.

Transportation-Personal Car – Mileage Log: https://www.boisestate.edu/vpfa-travel/tools-resources/(Required)

If a traveler chooses to drive their personal car instead of flying, a flight price comparison must be submitted for the exact same business-only days. Additional expenses (extra lodging or per diem) associated with driving cannot be reimbursed if flying had been more cost-effective.

Other(Required)

Estimate for this expense.

Travel within the US: www.gsa.gov/travel/plan-book/per-diem-rates

For international travel: https://aoprals.state.gov/web920/per_diem.asp

Transportation-Public(Required)

Itemized receipts are required for reimbursement. Tips are considered incidentals in per diem and are not reimbursable.

Transportation-Rental Car(Required)

Contracted Rental Providers must be used and prepaid with personal credit cards. As of 7/16/24 Pcard payments are no lonter accepted unless used in person. (Enterprise or Hertz) https://www.boisestate.edu/vpfa-travel/tools-resources/

License plate number of vehicle to be use(Required)

Miscellaneous(Required)

Total estimated cost of your trip.

Conference or Workshop Information(Required)

Examples: Conference flyer/agenda; email invitation to workshop.

Max. file size: 10 MB.

Business Itinerary(Required)

A business itinerary is required if personal days are included.

Max. file size: 10 MB.

Flight Cost Comparison(Required)

A flight cost comparison is required if there will be personal days included with business travel or if you choose to drive to your destination.

Max. file size: 10 MB.

State of Idaho Foreign Travel Assumption of Risk and Waiver of Liability Agreement(Required)

The fillable PDF is located here: https://www.boisestate.edu/history/online-request-forms/

Max. file size: 10 MB.

Please enter any other information you consider necessary.

I have read and agree to adhere to the policies of staying at an Airbnb.(Required)

https://www.boisestate.edu/research-osp/procurement/airbnb/#:~:text=Answer%3A%20You%20may%20contract%20with,OGC’s%20legal%20counsel%20as%20appropriate.

I agree

For travel to a foreign country:(Required)

https://travel.state.gov/content/travel/en/traveladvisories/traveladvisories.html/

I have read the advisories associated with foreign travel and assume the risk.

I have read and agree to adhere to the policies and procedures relating to University travel.(Required)

https://www.boisestate.edu/policy/finance/policy-title-travel/

I agree

Allow at least two weeks for approval for domestic travel, including no-cost travel. At least four weeks is need to process requests for international and student travel.

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Department Travel Request

Travel Authorization Request Form

Department of History