Guest Information

Service Desks

Review the following table for service desk locations, contact information, and hours.

After-Hours

If you have a guest housing emergency that requires immediate attention and your service desk is closed, please call our after-hours staff number at 208-912-3285

Equipment Rental

We have a variety of equipment and games available to guests during their stay. Ask your service desk about board games, tennis rackets, pool cues/billiards, ping pong, volleyballs, basketballs, etc. – items available vary by location. Please provide a form of identification to the staff member at the service desk in order to rent equipment.

Check-In/Out

Check-In

Our standard check-in time is from 11:00 AM-3:00 PM – unless prior arrangements have been made. In addition, our standard check-in location will be the service desk of your reserved guest housing.

Check-Out

Our standard check-out time is from 8:00 AM – 11:00 AM – unless prior arrangements are made. In addition, our standard check-out location will be the service desk of your reserved guest housing. To properly check out, please remove all personal belongings and bring your room key and building door access card to the service desk.

Please verify with your camp or conference director the check-in/out location/times as some groups have made alternative arrangements

Alternative Arrangements

If you need to make alternative arrangements for your personal check-in/out time, please contact guest housing immediately at guesthousing@boisestate.edu or 208-447-1050. Please note that check-in/out outside of the standard time without prior arrangements will be assessed a $50 fee.

Reservation Process

• Access the Form – Use the link below to access the inquiry form. If you’re new, just sign up! Returning users can log in with last year’s credentials (forgot your password? No problem, simply reset it).
• Tell Us About Your Event – Let us know the key details, like your preferred dates, number of attendees, and any special requirements.
• Submit Your Request – Once everything is filled out, just hit submit! You can update or add more details later if needed. Have multiple events planned? You can submit multiple forms by selecting “new inquiry” from the top menu.

2025 Summer Conference Inquiry Form

Liability Insurance Requirements for Conferences at Boise State University

Liability Release and Indemnification

Conference sponsors are required to assume all risks associated with the use of Boise State University residence halls or any other areas of the University campus or property. Sponsors must waive and release Boise State University, the Idaho State Board of Education, the State of Idaho, and their officers, agents, employees, and representatives (collectively referred to as “University Parties”) from all claims related to economic loss, personal injury, disease, death, or property damage arising out of or related to the event or the use of campus facilities.

To the extent permitted by law, sponsors agree to indemnify, hold harmless, and not sue any University Party for any claims, liabilities, or expenses, including damages, personal injury, medical expenses, disability, lost wages, property damage, court costs, and attorneys’ fees. This indemnification is binding on the sponsor, its agents, and its successors.

Insurance Requirements

Sponsors must maintain the following types of insurance and provide a certificate of insurance naming Boise State University as an additional insured within 30 days of signing the agreement:

1. Commercial General Liability Insurance: Coverage of at least $1,000,000 per occurrence and $2,000,000 aggregate.
2. Commercial Automobile Liability Insurance: Combined single limit of at least $1,000,000.
3. Workers’ Compensation Insurance: Statutory coverage including Employer’s Liability with minimum limits of $1,000,000/$1,000,000/$1,000,000.

Certificates of insurance must be submitted to:

State of Idaho and Boise State University
Attn: Risk Management
1910 University Drive
Boise, Idaho 83725

Modifications and Waivers

The University’s Risk Manager may approve modifications or waivers to these insurance requirements in writing.

Governmental Entities

If the sponsor is a governmental entity as defined by the Idaho Tort Claims Act (ITCA), the insurance requirements listed above may not apply. However, sponsors must still provide a certificate of insurance that evidences satisfactory coverage, though the University does not need to be named as an additional insured.

State of Idaho Agencies

For state agencies, including any department of Boise State University, liability is governed by the ITCA and the State of Idaho’s Risk Management Program. These agencies are not required to meet the insurance requirements listed above. Each party is responsible for notifying Risk Management in the event of any claims related to the event.

University Liability Coverage

Boise State University, as a public institution, maintains self-insurance under the ITCA with liability coverage up to $500,000. The University’s liability is limited to the terms defined under the ITCA. The University assumes no liability for:

• Acts or omissions of the sponsor or its group.
• Theft, destruction, or loss of sponsor or group property, whether secured or unsecured.

Sponsors must ensure their own insurance coverage is sufficient to address all potential risks associated with hosting events on campus.

Mail & Packages

Camp or Conference Groups

We are only able to accept mail for the conference/camp as a whole. We request any group sending mail to email us at guesthousing@boisestate.edu so we can anticipate your mail or shipment. Please note, there can be a two to three day delay in us receiving any packages or shipments at our service desks.

Any mail sent to the conference or camp needs to be addressed as follows:
ATTN: Verenitze Beltran
Camp Coordinator / Person
Camp/Conference Name
Dates of the Camp
1421 W Cesar Chavez Ln
Boise, ID 83706

Any mail or packages received after the camp has departed will be returned to sender or forwarded to the camp at their expense.

Long-Term Guests or Interns

Guests staying longer than 31 days have the option of staying in University Suites or Lincoln Townhomes. Long-term guests will be provided a mailbox key and can have their mail/packages delivered to the appropriate address below:

University Suites

Your Name
Summer Intern Housing
1309 S. Chrisway Drive, [Your bedspace #]
Boise, ID 83706

Lincoln Townhomes

Your Name
Summer Intern Housing
1107 Lincoln Avenue [Your bedspace #]
Boise, ID 83706

Any mail or packages received after the guest has departed will be returned to sender or forwarded to the guest at their expense.

Linens

Linens are limited but available to guests charged at a one time fee of $40. Each guest will be provided with a linen pack set that includes: blanket, pillow, two flat sheets, towel, pillowcase, and washcloth. Please note, the beds are not made. Additional blankets are available upon request through our service desks, pending availability.

Laundry

Laundry facilities

Each residential facility has a dedicated laundry room within the building with high efficiency and high capacity washers and dryers free of charge. In addition, an app called “LaundryView” allows guests to know when their laundry is done; and what machines (if any) are available for laundry.
If your building has a community laundry room, you have access 24/7 with your valid Guest Housing door access key card.

If you are staying in the Lincoln Townhomes, University Square, or University Suites, there is a washer and dryer in each unit.

Detergent type

All washers and dryers are “high efficiency” machines. They conserve energy and water and reduce the amount of detergent needed. Conventional detergent creates a high volume of suds that will trip sensors on the machines and turn them off. Please only use laundry detergent intended for high-efficiency machines.

WASHER INSTRUCTIONS

1. Load the washtub. Without overfilling, loosely put dry clothes into the washtub.
2. Add high-efficiency detergent according to the instructions. High-efficiency laundry pods are easiest – one per load.
3. Choose fabric type (normal, permanent press or delicate).
4. View the price per load on the machine and then insert or swipe your credit/debit card for payment.
5. Push to begin washing.

DRYER INSTRUCTIONS

1. Clean the lint filter to improve drying.
2. Place clothes in the dryer.
3. Add dryer sheets to reduce static and add softness to fabrics.
4. Set the temperature. Use high heat for normal fabric and low heat for delicates.
5. View the price per load on the machine and then insert or swipe your credit/debit card for payment.
6. Push to begin drying.