Boise State Extended Studies
Extended Studies Schedule Change Request Form

Extended Studies Schedule Change Request Form

Schedule Change Request

Please use this form to complete one of the following actions for classes that are offered in Summer Sessions, Online, Boise State Center at CWI and self-support programs with Extended Studies oversight:

Add a class
Change an existing class
Cancel an existing class
Change an instructor
Change an enrollment cap

This form will only be accepted from Department Chairs, Deans and Administrative Assistants. All class cancellations and day/time changes must be approved by the Dean.

If a class fee has already been approved for the new section/class being added, please submit a Special Course Fee Request immediately after submitting this form so that students don’t register before the fee is added. Failure to do this may result in the class fee not being added until the next term. It is imperative that the timing for adding the class and the class fee happens simultaneously. Extended Studies Scheduling can assist with this.

Workshops

Summer Sessions workshop proposals can be submitted using the Workshop Request Form.

For more information

Please visit our scheduling resources page. You can also email us at: es-scheduling@boisestate.edu

Schedule Change Request Form

Step 1 of 13

This Change Request is For:(Required)

Summer Sessions (for all summer classes)

Online (for fall and spring classes only)

Regional Sites (for fall and spring classes only)

Name of Requestor:(Required)

Requestor’s First name Requestor’s Last Name

Requestor's Boise State Email Address:(Required)

Department:(Required)

Would you like to:(Required)

Add a new class

Change an existing class

Change the cap on an existing class only

Change an instructor only

Cancel an existing class

Change multiple instructor section listings

Change multiple section capacities

Are students already enrolled in this class?(Required)

Yes

Please contact summersessions@boisestate.edu before notifying students of changes to the following details: session, mode, meeting pattern, grading basis, or units.

Please contact summersessions@boisestate.edu before notifying students of the cancellation. We will stop enrollment immediately and you will be contacted shortly.

Semester:(Required)

Spring 2025

Fall 2025

Semester:(Required)

Summer 2025

Subject:(Required)

Example: ACCT

Catalog Number:(Required)

Example: 206

Section Number:(Required)

Example: 001 or 4001

Class Number:(Required)

Example: 70275

Semester:(Required)

Spring 2025

Fall 2025

Semester:(Required)

Summer 2025

Session:(Required)

Summer Session Choice:(Required)

For Special Session Only – Start Date:(Required)

YYYY

For Special Session Only – End Date:(Required)

YYYY

Subject:(Required)

Example: ACCT

Catalog Number:(Required)

Example: 206

Units:(Required)

Special Topics Title:

Grading:(Required)

Select one.

A+/F

or Pass/Fail

Class Enrollment Cap:(Required)

Instructor Name:

Instructor First Name Instructor Last Name

Instructor ID Number:

List Boise State Employee ID# or STAFF if instructor is to be determined

For additional primary or secondary instructors, please add names and instructor type in the field below.

Instructor Pay Status for This Course(Required)

Instruction Mode:(Required)

Reminder: In-person, remote, and hybrid modes require a meeting pattern unless no formal meeting pattern will be listed (thesis, disseration, etc.).

Online Course Type(Required)

If it is an online course that belongs to a fully online degree or certificate program, what is the program name?(Required)

Location:

Example: Main, Field Trip, Boise State Center at CWI, Twin Falls, eCampus, etc.

Room Requirements:

Flexible Seating (tables/chairs); Fixed Elevated, Fixed Horseshoe, other.

Day(s) of the Week:

Monday

Tuesday

Wednesday

Thursday

Friday

Saturday

Sunday

Start Time:

Hours

Minutes

AM/PMAM/PM AM/PM

End Time:

Hours

Minutes

AM/PMAM/PM AM/PM

Preferred Building/Room:

Consent:

No Special Consent Required

Department Consent Required*

Instructor Consent Required*

*Please note: If you select Department or Instructor Consent Required, it will require students to register using a permission number.

Notes to Students that will be seen in myBoiseState class search details as "Class Notes".

Extended Studies cannot apply related fees. If a class fee has already been approved for the new section/class being added, please submit a Special Course Fee Request immediately after adding the class so that students don’t register before the fee is added. Failure to do this may result in the class fee not being added until the next term. It is imperative that the timing for adding the class and the class fee happens simultaneously.

Notes to Extended Studies

Cancellation Explanation:(Required)

It is the responsibility of the department to notify students (those enrolled in the class and those on the waitlist) of class cancellations.(Required)

The submitter acknowledges that the department has either notified students of the cancellation, or will request assistance from Extended Studies to ensure that students are notified.

It is the responsibility of the department to notify students (those enrolled in the class and those on the waitlist) of class cancellations.(Required)

The submitter acknowledges that the department will notify students of the cancellation after discussing with the Summer Sessions team. See sample communication templates.

The submitter is requesting assistance from Extended Studies to ensure that students are notified of the cancellation

Indicate the type of change you would like to make(Required)

Remove instructor(s) – indicate additional instructors to remove in the comments section

Add/Replace Instructor(s) – indicate additional instructors to remove in the comments section

Removing Instructor(s)

Name(Required)

ID#

Comments

Add/Replace Instructor(s)

Does the instructor have a Boise State ID#?(Required)

Yes

We are not able to add this instructor to a class until they have a Boise State ID# created. Please first work with your department and/or HR to obtain an ID# for this individual then return to complete this form.

Indicate Instructor Type(Required)

Primary Instructor

Secondary Instructor (Canvas only)

Teaching Assistant (Listed in Course Evaluations)

Instructor Name(Required)

First Last

Instructor ID#:(Required)

If you are replacing an instructor, please indicate which instructor(s) should be removed.

Comments

Instructor Consent:

No special consent required

Department consent required*

Instructor consent required*

*Please note: if you select department or instructor consent required, it will require students to register using a permission number.

Cap Change From:

Cap Change To:

Instructor Change:

First Last

Instructor ID Change:

Is this a co-instructor?

Yes

Instructor Consent:

No special consent required

Department consent required*

Instructor consent required*

*Please note: If you select department or instructor consent required, it will require students to register using a permission number

Special Topics Title Change:

Start Time Change From:

Hours

Minutes

AM/PMAM/PM AM/PM

Start Time Change To:

Hours

Minutes

AM/PMAM/PM AM/PM

End Time Change From:

Hours

Minutes

AM/PMAM/PM AM/PM

End Time Change To:

Hours

Minutes

AM/PMAM/PM AM/PM

Start Date Change From:

YYYY

Start Date Change To:

YYYY

End Date Change From:

YYYY

End Date Change To:

YYYY

Change Day(s) of the Week to:

Monday

Tuesday

Wednesday

Thursday

Friday

Saturday

Sunday

Change Session From:

To Session:

Change Summer Session From:

To Summer Session:

Change Location From:

Examples: Main, Field Trip, Boise State Center at CWI, Twin Falls, etc.

Change Location To:

Examples: Main, Field Trip, Boise State Center at CWI, Twin Falls, etc.

Building/Room Change From:

Building/Room Change To:

Instruction Mode change from:

Instruction Mode change to:

Reminder: In-person, remote, and hybrid modes require a meeting pattern unless no formal meeting pattern will be listed (thesis, dissertation, etc.).

Online Course Type(Required)

If it is an online course that belongs to a fully online degree or certificate program, what is the program name?(Required)

Other Changes:

Multiple Instructor Change Upload(Required)

Use the link below to access the template for multiple instructor changes in a single term. You will need to be logged in with your Boise State employee credentials in order to access this sheet. Download a copy as an Excel file, enter the instructor changes, and attach the Excel file in the field below. Multiple Instructor Change Upload – Google Sheet – Download Copy to Fill and Submit

Accepted file types: xlsx, Max. file size: 10 MB.

Multiple Capacity Change Upload(Required)

Use the link below to access the template for multiple capacity changes in a single term. You will need to be logged in with your Boise State employee credentials in order to access this sheet. Download a copy as an Excel file, enter the capacity changes, and attach the Excel file in the field below. Multiple Capacity Change Upload – Google Sheet – Download Copy to Fill and Submit

Accepted file types: xlsx, Max. file size: 10 MB.

It is the responsibility of the department to notify students (those enrolled in the class and those on the waitlist) of class day and/or time, or room changes.(Required)

The submitter acknowledges that the department will notify students of room, day and/or time change(s) once the requested change is approved.

It is the responsibility of the department to notify students (those enrolled in the class and those on the waitlist) of class change(s) once approved by Summer Sessions.(Required)

The submitter acknowledges that the department will notify students of the change.

The submitter is requesting assistance from Extended Studies to ensure that students are notified of the change.

Comments:

Extended Studies Schedule Change Request Form

Schedule Change Request

Workshops

For more information

Schedule Change Request Form

Please contact summersessions@boisestate.edu before notifying students of changes to the following details: session, mode, meeting pattern, grading basis, or units.

Please contact summersessions@boisestate.edu before notifying students of the cancellation. We will stop enrollment immediately and you will be contacted shortly.

Removing Instructor(s)

Add/Replace Instructor(s)

We are not able to add this instructor to a class until they have a Boise State ID# created. Please first work with your department and/or HR to obtain an ID# for this individual then return to complete this form.

Division of Extended Studies