Events and activities proposed to and/or organized by Boise State University, our affiliates, the community, and third-party attendees should be assessed every step of the way. Safety must be the primary concern followed by the protection of property and upholding University values.
Begin your own risk assessment to get you started. Once complete, please submit to rmi@boisestate.edu for our review. A team member from our office will follow-up with you for additional feedback and recommendations, if necessary.
For third parties who would like to partake in or hold events/activities on campus, please review the Insurance Requirements as outlined by the State of Idaho. For those that do not carry a policy which meets the insurance requirements above, check out TULIP – a special event coverage.
The Office of Risk Management and Insurance has the right to deny any request or event/activity based on the determined impact of risk.
Request Process
A Certificate of Insurance (COI) is a document that serves as proof of insurance held by another party. It may fall into two categories:
Issued by Boise State University/State of Idaho to an outside organization and/or; Other businesses may request that we provide them with a “Certificate of Insurance” as proof of the University’s insurance coverage. *Attention: $500,000 is the State’s Liability limit. If the contract requires a higher limit please inform your contact of this limit and ask if they will accept the $500,000 limit.* See below for instructions to request a Certificate of Insurance.
Issued by an outside organization, to Boise State University/State of Idaho
Boise State requires proof of insurance from companies, organizations, or other groups for use of campus facilities for events and activities. This includes contractors, vendors, or performers providing products or services to Boise State University.
Provide the COI-Sample to the contractor or vendor’s insurance agent. This will inform the agent of how to properly complete the Certificate needed to meet the University’s insurance requirements.
*Incomplete or incorrect certificates will result in a delay of approval. Risk Management reserves the right to negotiate alternative coverage and limits based on the type of event.
Review and address the inquiries below, when gathered, send to rmi@boisestate.edu.
Your written contract or agreement;
Specific Insurance Requirements;
The Who, What, When, Where, Why of the event/activity
Requestors Name (Organization), Requestors Address, Name and Phone Number of the Contact Person Requesting Certificate;
Timeline
From the initial date of request, a Certificate can be issued on average from one to five business days.
Risk Management for Reserving Parties
Boise State University has insurance coverage through the State of Idaho’s self-insured program. The program provides limited coverage for recognized Boise State University groups including university-recognized departments, student organizations, and faculty and staff members who are acting within the course and scope of their duties. All sanctioned university events on campus are covered by the State of Idaho’s self-insured policy provided that they are sponsored by an aforementioned university group, funded through a departmental or student organization account, and supervised by a faculty, staff member, or student organization advisor during the event.
The Office of Risk Management is available to consult with reserving parties about potential for risk and recommendations for risk minimization. Recommendations and decisions made by the Office of Risk Management are based on risk of property damage and assessing the health and safety factors of events, not on the viewpoint or content of expression of the reserving party. Health and safety factors are listed on the Office of Risk Management’s website. Boise State reserves the right to deny event reservation requests which exceed the university’s risk tolerance. The Office of Risk Management’s determinations in that regard will be in writing and can be appealed.
University Departments planning to hold an On-Campus event should do the following:
Provide Risk Management and Insurance (RMI ) with a brief Event Proposal indicating the Who, What, Where, When, and Purpose of the event – Check out our Risk Assessment Tool. RMI will review the proposal and make appropriate recommendations.
Provide Risk Management & Insurance with a current Certificate of Insurance for any outside organization participating in the event. Please see the Certificate of Insurance tab for additional details.
Yes, a Certificate of Insurance is required from any promoter, band, service or food vendor participating in an On-Campus event.
Additionally, food vendors must provide a copy of a current Permit/License, to dispense food, from the Central District Health Department. The student organization, sponsoring the event, is required to notify Central District Health [(208) 327-8527] of the proposed event and participating food vendors prior to the event.
The heart of Boise State is our students. In order for our office to better guide and support you, please see the relevant tabs below. If you have additional questions or concerns, contact us at rmi@boisestate.edu or at (208) 426-3636.
Provide Risk Management and Insurance (RMI ) with a brief Event Proposal indicating the Who, What, Where, When, and Purpose of the event – Check out our Risk Assessment Tool. RMI will review the proposal and make appropriate recommendations.
Provide Risk Management & Insurance with a current Certificate of Insurance for any outside organization participating in the event. Please see the Certificate of Insurance tab for additional details.
Yes, a Certificate of Insurance is required from any promoter, band, service or food vendor participating in an On-Campus event.
Food vendors must provide a copy of a current Permit/License, to dispense food, from the Central District Health Department. The student organization, sponsoring the event, is required to notify Central District Health [(208) 327-8527] of the proposed event and participating food vendors prior to the event.
Sororities and Fraternities are excluded from our University State insurance coverage. Greek Organizations are required to carry insurance through their National Charter Organization and must show evidence of such insurance by providing Student Activities and RM&I a current Certificate of Insurance with coverage not less than $1,000,000.00 per occurrence General Liability and $2,000,000.00 aggregate. Additionally, “Boise State and the State of Idaho” must be listed on the certificate as “Additional Insureds.”
A Certificate of Insurance is required from any promoter, band, service or food vendor participating in an On-Campus event.
Food vendors must provide a copy of a current Permit/License, to dispense food, from the Central District Health Department. The student organization, sponsoring the event, is required to notify Central District Health (208) 327-8593 of the proposed event and participating food vendors prior to the event.
Boise State University requires proof of insurance from companies, organizations, or other groups for use of campus facilities for events and activities. Boise State also requires proof of insurance from contractors, vendors, or performers providing products or services for your event. A Certificate of Insurance serves as proof of insurance for maximum coverage and limitations of an organization’s insurance policy. Certificates of Liability Insurance provided to Boise State must meet requirements set forth by the Office of Risk Management and Insurance and the State of Idaho. Certificates of Insurance shall be provided by the reserving party’s insurance agency to the Office of Risk Management.
If the reserving party does not carry insurance or the reserving party’s insurance does not meet the State of Idaho’s minimum insurance requirements, the University offers reserving parties with the option to purchase event insurance through the Tenant User Liability Insurance Program (TULIP). Fees are determined and collected by the contracted entity, not by Boise State University. If the reserving party does not meet the underwriting criteria to be eligible for TULIP coverage, the Office of Risk Management will determine whether to waive the insurance requirements based on the health, safety, and risk hazards of the event. The Office of Risk Management’s determination will be in writing and can be appealed.
Resources
Find more information on specific policies and guidelines by following the links below.
