Alcohol service is an appropriate element to many events. It is imperative that this is managed in a manner that is consistent with established University policy, the State Board of Education, and Idaho State law. Everything you need to know is detailed below, and you can read the full policy here.
Service Provider
Chartwells is Boise State’s Dining and Catering provider and exclusively provides bar/beverage service and products for events on campus. Alcohol will be served in designated areas and no outside alcohol will be allowed at any event on Boise State University’s campus. It is the duty of the event client to ensure that alcohol is not served to anyone under the age of 21 at any time.
Fees and Types of Service
Bars can be designated as open (no charge to guests), cash (attendees purchase drinks themselves), or guests can receive tickets to trade for beverages. This must be worked out with Chartwells prior to the event. For all bar service:
a $200 minimum fee in addition to the cost of the product consumed.Â
Event clients will be charged the $200 fee in addition to product costs.Â
18% gratuity is automatically charged on products consumed.Â
Additional bartenders are an additional $50 each and may be necessary due to the size and/or scope of your event.Â
Request Process and Timeline
All clients (internal and external) who wish to serve alcohol during their event must apply for the Alcohol Beverage Permit Request. A permit request must be filled out and approved at least 14 days prior to your event. This request will be reviewed and approval will come in writing. Events that span multiple days or locations require separate applications and permits for each day or location of the event where alcohol is being served.Â
The Department of Public Safety shall waive alcohol security requirements for permitted events hosted by the university’s internal reserving parties given their shared duty to uphold Boise State University policy / shared liability provided that 1) the event organizer agrees to designate an equal number of University staff (in place of the number of security determined necessary by the Department of Public Safety) to support event management needs during the event, and 2) the Office of the Chief Operating Officer approves the request in writing. Requests for waiver shall be arranged by the event coordinator.
The Department of Public Safety, in accordance with Boise State University Policy 1050: Alcohol Beverage Permitting, shall take reasonable and proactive measures to support the safety and security of event guests, staff, and university facilities during events with alcohol. The presence of alcohol is just one factor in determining whether the Department of Public Safety shall require security personnel to be present at your event.
For all permitted events held in outdoor event spaces on campus and for all permitted events with 75 or more guests, the Department of Public Safety shall arrange security personnel through the University’s contracted law enforcement provider to control areas of entry into and exiting from the event area to ensure that only those authorized to enter do so and that no alcoholic beverages leave the event space. Security charges are assessed hourly per assigned number of personnel. Minimum shift duration shall apply according to contracted law enforcement provider standards for service. The security personnel required will be met at the expense of the reserving party and shall be confirmed by the event coordinator.
The minimum number of required security personnel shall depend upon the number of controllable areas of entry into and exit from the permitted event area and shall be defined within an event diagram provided by the event coordinator. Public Safety shall consider other factors in determining whether and how many security personnel shall be required to support your event. Additional security personnel beyond the minimum number of required security personnel may be requested by the reserving party in advance through an event coordinator at the expense of the reserving party.
The Department of Public Safety shall allow an external reserving party to provide its own security, but in such cases, security must 1) be POST certified law enforcement or licensed private patrol or security service (e.g. K-12 School Resource Officer, private security detail), and 2) be approved in writing by the Department of Public Safety. Requests for approval shall be arranged by the event coordinator.
Standard controllable entry and exit areas are listed in the table below for the most popular permitted Office of University Events-coordinated event spaces. The final number of controllable entry and exit areas shall depend upon your event diagram and is available from your event coordinator.
Alumni and Friends Center
Ballroom (2 Controllable Areas)
Student Union
Jordan Ballroom (1 Controllable Areas)
Lookout Room (2 Controllable Areas)
Simplot Ballroom (2 Controllable Areas)
Stueckle Sky Center
Skyline Room (2 Controllable Areas)
Double R Ballroom (2 Controllable Areas)
The minimum required number of contracted security personnel shall be adjusted to account for events with multiple permitted spaces, including combined indoor/outdoor permitted events, and/or permitted events with multiple indoor spaces.
Resources
Find more information on specific policies and guidelines by following the links below.
