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Biology - The College of Arts and Sciences
Department Forms
Travel Reimbursement Request
Travel Reimbursement Request
Travel Expense Report
Prepared By:
(Required)
First
Last
Email:
(Required)
Travel Authorization #
(Required)
Date:
(Required)
MM
DD
YYYY
Traveler:
(Required)
First
Last
Employee ID:
(Required)
Destination:
(Required)
Conference Name:
Departure Date:
(Required)
MM
DD
YYYY
Departure Time:
(Required)
HH
:
MM
AM/PM
AM
PM
AM/PM
AM/PM
Return Date:
(Required)
MM
DD
YYYY
Return Time:
(Required)
HH
:
MM
AM/PM
AM
PM
AM/PM
AM/PM
Purpose of Travel:
(Required)
Are you a Grad Student?
(Required)
Yes
No
Are you requesting per diem?
(Required)
Yes
No
Please fill out the Per Diem Calculator and attach it below
(Required)
Per Diem Calculator
Max. file size: 10 MB.
Will this reimbursement come from a local account or a project/grant?
(Required)
Local Account
Project/Grant
IBO Project/Grant
Employee Reimbursement Request
Include the following: Payment Method (PCard or Personal), Expense type (Registration, Airfare, Lodging, Transportation, Per Diem, Baggage, Parking, and Misc.), paid amount, and funding source. *** You can add multiple lines ***
Expenses
Add
Remove
Employee Reimbursement Request
(Required)
Payment Method: PCard or Personal Expense type: Registration, Airfare, Lodging, Transportation (rental, vehicle/fuel), Per Diem (meals), Baggage, Parking, and Misc.
Payment Method
Expense type
Employee Paid Amount
Fund Number (4 digits)
Dept Number (5 digits)
Cost Center Number (7 digits)
Project Number (10 digits)
Add
Remove
Total:
(Required)
Supporting Documents
You must provide ALL RECEIPTS (including copies of Pcard receipts for purchases made BEFORE your trip and any conference program) to the DBS admin staff in order for them to complete the requirements for reimbursing travel expenses. If there were personal days added onto this travel, you need to provide 3 pages of comparative airline flights. Send forms to: BIOL-FORMS@BOISESTATE.EDU
Attachments
Drop files here or
Select files
Max. file size: 10 MB.
Receipt Policy
(Required)
I have checked my receipts have all of the four REQUIRED information on all my receipts
Pictures of receipts must include the following:
– Date
– Amount
– Vendor Name (i.e. Sinclair, Shell, Walmart)
– Payment Method
last 4 digits of the payment method i.e. Card ending in 1234 or an indication of other funds, ie cash, check
OR
a snippet from a banking statement showing the charge posted to that account (requires last 4 digits of the payment method listed on the snippet)
please block out all other information unrelated to the charge (ie other purchases or confidential information)
If the receipt is difficult to obtain, please take pictures of the cost advertised and the name of the business. If purchases cannot be verified, we may encounter difficulties trying to get your reimbursement approved. We can provide assistance for missing receipts, but please notify us as soon as possible.
Notes: