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Biology - The College of Arts and Sciences
Department Forms
Travel Pre-Approval Authorization
Travel Pre-Approval Authorization
Travel Pre-Approval Authorization
Prepared By
(Required)
First
Last
Date
(Required)
MM
DD
YYYY
Email
(Required)
Traveler Information
Traveler
(Required)
First
Last
Employee ID
(Required)
Traveler's Cell Phone Number
(Required)
Traveler's Email
(Required)
Destination
(Required)
Are you going to a conference?
Yes
No
Conference Name
(Required)
Conference or Workshop Information
(Required)
Examples: Conference flyer/agenda; email invitation to workshop.
Max. file size: 10 MB.
Emergency Contact's Name
(Required)
First
Last
Emergency Contact Phone Number
(Required)
Relationship with emergency contact
(Required)
Purpose of Travel
(Required)
Additional Information
Are you traveling with other employees?
(Required)
Yes
No
Please List the Employees
(Required)
Add
Remove
Are you traveling with other students?
(Required)
Yes
No
Please List the Students AND their Emails
(Required)
Add
Remove
Is it foreign travel?
(Required)
Yes
No
Was risk management informed?
(Required)
Yes
No
Trip Information
Departure Date
(Required)
Month
Day
Year
Time
(Required)
HH
:
MM
AM/PM
AM
PM
AM/PM
AM/PM
Return Date
(Required)
Month
Day
Year
Time
(Required)
HH
:
MM
AM/PM
AM
PM
AM/PM
AM/PM
Personal Travel
(Required)
Yes
No
Number of personal days
(Required)
Will you be requesting per diem?
(Required)
Yes
No
Per Diem Calculator
Please fill out the per diem calculator. Refer to the GSA rates page for out of state per diem and the foreign rates page for all foreign travel..
(Required)
Done!
I would like to be trained/walked through this process
Per Diem Calculator
(Required)
Please attach the filled out per diem calculator here.
Drop files here or
Select files
Max. file size: 10 MB.
What type of funding will be covering this travel?
(Required)
70600 DBS local funds
70610 Funds
70600 DBS project/grant funds
70600 DBS both local and project/grant funds
70600 DBS IBO funding
Expenses
(Required)
Expense types: Registration, Airfare, Lodging, Transportation (rental vehicle/fuel), Per Diem, Baggage, Parking, Misc
Pcard or Reimbursement (Pick One)
Expense Type
Amount
Fund Number (4 digits)
Dept Number (5 digits)
Cost Center Number (7 digits)
Project Number (10 digits)
Add
Remove
Total Reimbursed Expenses
(Required)
Please enter a number from
0
to
100000
.
Total Pcard Expenses
(Required)
Please enter a number from
0
to
100000
.
Additional Supporting Documents
Attach any additional documentation you’d like to include below.
Max. file size: 10 MB.
Please enter any additional notes you would like to add regarding your trip, funding, requests, etc:
(Required)