Travel Pre-Approval Authorization

Prepared By *

First Last

Date *

Email *

Traveler Information

Traveler *

First Last

Employee ID *

Traveler's Cell Phone Number *

Traveler's Email *

Destination *

Are you going to a conference?

Yes
No

Conference Name *

Conference or Workshop Information *

Max. file size: 10 MB.

Examples: Conference flyer/agenda; email invitation to workshop.

Emergency Contact's Name *

First Last

Emergency Contact Phone Number *

Relationship with emergency contact *

Purpose of Travel *

Additional Information

Are you traveling with other employees? *

Yes
No

Please List the Employees *

Are you traveling with other students? *

Yes
No

Please List the Students AND their Emails *

Is it foreign travel? *

Yes
No

Was risk management informed? *

Yes
No

Trip Information

Departure Date *

Month

Day

Year

Time *

HH :

MM

AM/PM

Return Date *

Month

Day

Year

Time *

: HH

MM

AM/PM

Personal Travel *

Yes
No

Number of personal days *

Will you be requesting per diem? *

Yes
No

Per Diem Calculator

Please fill out the per diem calculator. Refer to the GSA rates page for out of state per diem and the foreign rates page for all foreign travel.. *

Done!
I would like to be trained/walked through this process

Per Diem Calculator *

Drop files here or

Max. file size: 10 MB.

Please attach the filled out per diem calculator here.

What type of funding will be covering this travel? *

Expenses *

Pcard or Reimbursement (Pick One)	Expense Type	Amount	Fund Number (4 digits)	Dept Number (5 digits)	Cost Center Number (7 digits)	Project Number (10 digits)

Expense types: Registration, Airfare, Lodging, Transportation (rental vehicle/fuel), Per Diem, Baggage, Parking, Misc

Total Reimbursed Expenses *

Please enter a number from 0 to 100000.

Total Pcard Expenses *

Please enter a number from 0 to 100000.

Additional Supporting Documents

Max. file size: 10 MB.

Attach any additional documentation you’d like to include below.

Please enter any additional notes you would like to add regarding your trip, funding, requests, etc: *

Travel Pre-Approval Authorization