Sample Annual Alumni Chapter Program Plan
Meetings
If you are planning to use space in the Alumni & Friends Center for your meetings/events, please reserve the space by contacting the director.
The 2nd floor of the Alumni & Friends Center has 2 conference rooms: The IK Conference room (seats 12-14) and a larger one (seats 30-32). The 1st floor also has a living room (seats 12/standing 80) and small adjacent conference room (seats 10-12).
Financial Requests
- Financial Request(s) for the upcoming fiscal year (July-June):
- Amount:
- Description of how funds will be used:
Activities
In this section, outline the known activities for the year. If you do not know exact dates, list in the approximate month. Please edit or create a plan that reflects your chapter or club and include your signature event planning deadlines if applicable (for golf tournaments, baseball, reunions or other larger events).
January
- Plan chapter annual Basketball game and pregame reception
- Secure venue/select menu
- Deadline for email notification: 6 weeks prior to the event
- Game Schedule released in July, game times in September
- Support Spring Student Welcome/Volunteer to serve hot chocolate on the quad
February
- Support/Encourage Distinguished Alumni Award Nominations (nominate a chapter member) https://www.boisestate.edu/alumni/awards-and-scholarships/distinguished-alumni/nominate/
- Chapter President Attend Quarterly Alumni Association Board Meeting
- Meet to develop Annual Alumni Chapter Plan-Deadline for submission: March 1
March
- Support/Attend Alumni Night Basketball game event and/or Easter Egg on The Blue
April
- Contact Shakespeare Festival for volunteer dates
- Support/Attend Top Ten Scholars event
May/June
- Support/Attend Annual Alumni Membership Appreciation BBQ
- Chapter President Attend Quarterly Alumni Association Board Meeting
- Support the Bi-annual Auction Gala by providing 1 or more unique auction items (pool chapter resources). Auction Gala happens every other year in odd numbers years.
July/August
- Plan Football watch party event(s)
- Support Welcome Week activities/Serve at Short Stack Shindig Event
- Chapter President Attend Quarterly Alumni Association Board Meeting
September/October/November
- Shakespeare volunteer event
- Homecoming plans (reunion/parade/Distinguished Alumni Gala)
- Reserve a table at Distinguished Alumni Event for chapter members
- Final details for football viewing event
- Chapter President Attend Quarterly Alumni Association Board Meeting
- Hold Chapter officer elections
December
- Mentor meetings for new officers
- Communicate new officers to Alumni Relations Office
- Request any updates to chapter website
