Travel Requests

All employee travel must be pre-approved before the travel occurs and before incurring expenses.

Complete the form Travel Request Form so that a Travel Authorization can be submitted on your behalf. Include as much detail as possible. Save all business related receipts and email to alliedhealthsciences@boisestate.edu upon your return. Reimbursements will be processed once travel has concluded and all receipts are received. If you have not already done so, you will need to add our school admin as a delegate to your Expense Report by following the instructions outlined in the Delegating Expense Report Submissions job aid.

Please review Boise State Travel Policy #6180 prior to completing this form.

In This Section:

School Committees
School Meetings
School Newsletter
School Policies
Strategic Planning
Travel Requests

Travel Request Form

Traveler Information

Traveler's Name(Required)

First Last

Traveler's Email(Required)

Traveler's Employee ID Number(Required)

Traveler's Department(Required)

Travel Location(Required)

List City, State, ZIP (and Country if traveling outside of the US) for each leg of travel.

Travel Business Purpose(Required)

Travel Begin Date(Required)

YYYY

Travel End Date(Required)

YYYY

Personal Travel

When personal travel is scheduled in conjunction with business travel, only the business-related portion of the expenses may be paid with the P-Card. All personal expenses must be paid with personal funds. Any expenses that combine business and personal expenses and cannot be easily separated must be paid with personal funds and the business portion reimbursed after the trip is complete (such as airfare, parking, rental car).

At the time travel authorization is requested, a complete itinerary of the business portion of the trip is required along with a statement of the beginning and end time of the personal portion of the trip.

A cost comparison for transportation must be submitted for the business portion of the trip. This cost comparison is required at the time the cost is incurred and must be submitted with the reimbursement requests.

Will any portion of your trip be Personal?(Required)

Yes

Foreign Travel

All foreign travel requires that you report your trip to the Office of Risk Management using the Foreign Travel Reporting Template. For more information, please visit the RMI Foreign Travel webpage.

Will any portion of your trip be international?(Required)

If yes, please complete the template and upload under “Attachments”.

Yes

Travel Arrangements

Note: If you prefer to book any portion of your travel on your own, please specify in the Additional Comments section, along with an estimate for each purchase, so that it can be reported on your TA. Once booked, please e-mail a copy to alliedhealthsciences@boisestate.edu. Reimbursement will be processed upon return, once all receipts are received.

Anticipated Travel Expenses(Required)

Please check ALL that apply. Identify any other needs as applicable in the Additional Comments section.

Airfare

Baggage Fee (First Bag is Reimbursable)

Ground Transport/ Public Transit

Lodging

Parking

Per Diem

Personal Vehicle/ Mileage

Reasonable Accommodation under the ADA

Registration/Conference Fees

Rental Car (Enterprise: 800-736-8222 – CODE: 47ID012, PIN: IDS)

Other

Airfare Reservations

Would you like us to book airfare for you?(Required)

Yes

Name(Required)

Please enter the following information as it appears on your state issued ID.

Gender(Required)

This information is required by the airline and is for booking purposes only.

Known Traveler #

This information is required by the airline and is for booking purposes only.

Contact Phone #(Required)

You will receive flight and necessary baggage notifications via this contact info listed

Contact Email Address(Required)

You will receive flight and necessary baggage notifications via this contact info listed

Which Airline do you prefer?(Required)

Alaska Airlines

American Airlines

Delta

Southwest Airlines

United

Other

No Preference

Departure Time(Required)

Early AM

Late AM

Early PM

Late PM

No Preference

Return Time(Required)

Early AM

Late AM

Early PM

Late PM

No Preference

Lodging

Would you like us to book lodging for you?

Yes

Please list Name and Address of where you would like us to make your reservation(Required)

Rental Vehicle

Would you like us to reserve a car for you?(Required)

Yes

Begin date(Required)

YYYY

End date(Required)

YYYY

List any additional dates or details that we should be aware of when booking

Conference

Would you like us to register for you?(Required)

This may require access to your account.

Yes

Title of Conference(Required)

Conference Itinerary(Required)

Insert link for Conference Itinerary here

Conference Registration(Required)

Insert link for Conference Registration here

Conference Start Date(Required)

YYYY

Conference End Date(Required)

YYYY

Will you be attending a second Conference?(Required)

Yes

Second Conference

Would you like us to register for you?(Required)

This may require access to your account.

Yes

Title of Conference(Required)

Conference Itinerary(Required)

Insert link for Conference Itinerary here

Conference Registration(Required)

Insert link for Conference Registration here

Conference Start Date(Required)

YYYY

Conference End Date(Required)

YYYY

Travel Itinerary

Submit a business itinerary for your travel in the space provided. Please include all dates of travel, location, and business purpose. Please clearly identify any dates that are personal travel.(Required)

Funding

Who will be responsible for travel costs?(Required)

University: Responsible in part or whole for the employee travel cost.

Third Party: Responsible in whole for the employee travel cost, also known as, “No cost travel.”

Funding Account

List the account you would like to charge this travel to(Required)

If not known, input 0000.00000.0000000

Additional Comments / Documentation

Please list any other pertinent travel details here.

Attachments

Use this section to upload any additional necessary documentation. If you are requesting reimbursement of any expenses, you will need to upload a screenshot of the estimated cost here. Failure to do so may cause a delay in processing your request.

Drop files here or

Max. file size: 10 MB.

Approval Info

List all individuals that need to be notified to approve this Travel Authorization. At least 1 (but no more than 5) approver(s) may be selected.(Required)

Travel Policy

Boise State Travel Policy #6180

Travel Policy Agreement(Required)

By checking this box, you agree that you have read and agree to adhere to the policies and procedures relating to University travel

I agree

Date

YYYY

Travel Requests

Travel Request Form

Traveler Information

Personal Travel

Foreign Travel

Travel Arrangements

Airfare Reservations

Lodging

Rental Vehicle

Conference

Second Conference

Travel Itinerary

Funding

Funding Account

Additional Comments / Documentation

Approval Info

Travel Policy

School of Allied Health Sciences